Job Description
Executive Assistant – Finance, Legal & Regulatory
Role Overview
We are hiring a highly structured, detail-driven Executive Assistant to support senior leadership handling Finance, Legal, and Regulatory functions.
This role requires strong coordination ability, disciplined follow-ups, and precise documentation control. The person must ensure that financial, legal, and compliance workflows move efficiently across internal teams and external consultants.
Key Responsibilities
1. Finance Coordination
Maintain structured trackers for compliance filings and financial deadlines.
Coordinate with internal accounts team, auditors, tax consultants, and banks.
Prepare basic financial summaries, payment trackers, and status reports.
Ensure all documentation required for audits, lending, and reporting is complete and organized.
2. Legal & Compliance Support
Maintain tracker for all legal matters, agreements, notices, and compliance requirements.
Coordinate with consultants, and internal stakeholders.
Draft simple letters, covering notes, undertakings, follow-up emails, and document templates.
Maintain a structured digital and physical document management system.
Track contract execution timelines and documentation gaps.
3. Inter-Department Coordination
Follow up consistently with internal teams and consultants to ensure timely delivery.
Maintain action trackers for all ongoing matters.
Circulate Minutes of Meetings (MOM) with clear action points and deadlines.
Escalate delays or risks proactively.
Ensure no task remains untracked or undocumented.
4. Reporting & Documentation Control
Prepare daily/weekly status summaries for leadership.
Maintain master trackers for ongoing projects and compliance requirements.
Ensure version control and proper archiving of important documents.
Organize structured folders for easy retrieval of agreements and filings.
Required Profile
3–7 years of experience as an Executive Assistant / Executive Coordinator.
Preferably from real estate, finance, legal, infrastructure, or compliance-heavy environments.
Strong drafting skills in professional English.
Excellent follow-up ability — persistent but professional.
Advanced Excel and document management skills.
Highly organized, detail-oriented, and process-driven.
High integrity and confidentiality standards.
Calm and efficient under pressure.
What This Role Is NOT
Not just calendar management.
Not event planning.
Success Metrics
Zero missed deadlines.
All matters tracked and visible.
Clean documentation with zero retrieval chaos.
Proactive issue flagging.
Leadership always has clarity on status and next steps.
Job Type: Full-time
Pay: ₹30,000.00 - ₹50,000.00 per month
Benefits:
Cell phone reimbursement
Paid sick time
Paid time off
Provident Fund
Work Location: In person
Role Overview
We are hiring a highly structured, detail-driven Executive Assistant to support senior leadership handling Finance, Legal, and Regulatory functions.
This role requires strong coordination ability, disciplined follow-ups, and precise documentation control. The person must ensure that financial, legal, and compliance workflows move efficiently across internal teams and external consultants.
Key Responsibilities
1. Finance Coordination
Maintain structured trackers for compliance filings and financial deadlines.
Coordinate with internal accounts team, auditors, tax consultants, and banks.
Prepare basic financial summaries, payment trackers, and status reports.
Ensure all documentation required for audits, lending, and reporting is complete and organized.
2. Legal & Compliance Support
Maintain tracker for all legal matters, agreements, notices, and compliance requirements.
Coordinate with consultants, and internal stakeholders.
Draft simple letters, covering notes, undertakings, follow-up emails, and document templates.
Maintain a structured digital and physical document management system.
Track contract execution timelines and documentation gaps.
3. Inter-Department Coordination
Follow up consistently with internal teams and consultants to ensure timely delivery.
Maintain action trackers for all ongoing matters.
Circulate Minutes of Meetings (MOM) with clear action points and deadlines.
Escalate delays or risks proactively.
Ensure no task remains untracked or undocumented.
4. Reporting & Documentation Control
Prepare daily/weekly status summaries for leadership.
Maintain master trackers for ongoing projects and compliance requirements.
Ensure version control and proper archiving of important documents.
Organize structured folders for easy retrieval of agreements and filings.
Required Profile
3–7 years of experience as an Executive Assistant / Executive Coordinator.
Preferably from real estate, finance, legal, infrastructure, or compliance-heavy environments.
Strong drafting skills in professional English.
Excellent follow-up ability — persistent but professional.
Advanced Excel and document management skills.
Highly organized, detail-oriented, and process-driven.
High integrity and confidentiality standards.
Calm and efficient under pressure.
What This Role Is NOT
Not just calendar management.
Not event planning.
Success Metrics
Zero missed deadlines.
All matters tracked and visible.
Clean documentation with zero retrieval chaos.
Proactive issue flagging.
Leadership always has clarity on status and next steps.
Job Type: Full-time
Pay: ₹30,000.00 - ₹50,000.00 per month
Benefits:
Cell phone reimbursement
Paid sick time
Paid time off
Provident Fund
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to Director position is now open for candidates interested in the Helper Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.
