Job Description
Vacancy Details
Position:
Organisation Unit:
Location:
Tenure:
Closing:
Synopsis:
Exciting opportunity to support an Executive Leader!
Permanent, Full-time Opportunity
$101,498 - $114,243 + 12% Superannuation
About the role
The Executive Assistant to General Manager sits within Business Economy and Activation Division and offers an exciting opportunity to provide high-level executive support at the heart of City of Melbourne’s operations. This role plays a key part in ensuring the smooth and efficient running of a General Manager’s office, supporting strategic priorities and enabling impactful outcomes for our community.
Working in a fast-paced, complex and highly visible environment, you will act as a trusted partner and “gatekeeper” to senior leadership anticipating needs, managing competing priorities, and ensuring seamless coordination across the organisation.
You’ll be exposed to a wide range of projects, stakeholders and initiatives, providing you with a unique opportunity to contribute to meaningful, city-shaping work while operating with a high level of autonomy and professionalism.
A little more about the role
Manage complex and dynamic executive diaries, meetings and priorities
Prepare high-quality correspondence, reports, presentations and briefing materials
Coordinate meetings, agendas, minutes and follow-up actions across senior stakeholders
Lead and support administrative systems, processes and continuous improvement initiatives
Why join Team Melbourne?
Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.
At the heart of it all is the City of Melbourne – a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you’ll help deliver what’s most important to the people who live, work, study, visit and invest in our great city.
We’re proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.
This is more than just a role – it’s your chance to make a real impact, contribute to something bigger, and shape Melbourne’s future alongside a collaborative and forward-thinking team.
About you
You are a highly organised and proactive professional who thrives in a fast-paced, complex environment. You bring sound judgment, discretion and a strong service mindset, and are confident working with senior leaders and stakeholders at all levels.
You may also be:
A natural problem solver who anticipates needs and stays one step ahead
A confident communicator who can engage with a wide range of stakeholders
Highly adaptable, with the ability to manage competing priorities with ease
What your experience might look like
Extensive experience supporting senior executives in a high-volume, complex environment
Strong business acumen with the ability to understand and respond to organisational priorities
Proven ability to prepare high-quality documents, reports and correspondence
Highly developed communication and stakeholder management skills
Demonstrated ability to work autonomously, exercise sound judgment and drive outcomes
Benefits of working with us
Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.
Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.
Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.
Work-life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.
How to apply
We'd love to hear how you can make an impact in this role! As part of your application, you will be required to:
Attach your updated resume
Include a cover letter (max one page) outlining your relevant experience and why you're a great fit for this role.
Submit your application no later than 11:45pm on Wednesday, 15 April 2026.
A few important things to note – don’t miss out!
Applications must be submitted online. Unfortunately, we can’t accept applications via email, so please be sure to apply through the official job link provided.
Apply early! This role may close sooner than the listed closing date if we find the right candidate — so don’t wait to get your application in.
We are a child safe organisation. The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.
Need more info?
Refer to the position description below or contact Madeline Wilson – Divisional Business Unit Manager, Madeline.Wilson@melbourne.vic.gov.au.
Inclusion matters
We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.
We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you’re contacted for an interview.
Position:
Organisation Unit:
Location:
Tenure:
Closing:
Synopsis:
Exciting opportunity to support an Executive Leader!
Permanent, Full-time Opportunity
$101,498 - $114,243 + 12% Superannuation
About the role
The Executive Assistant to General Manager sits within Business Economy and Activation Division and offers an exciting opportunity to provide high-level executive support at the heart of City of Melbourne’s operations. This role plays a key part in ensuring the smooth and efficient running of a General Manager’s office, supporting strategic priorities and enabling impactful outcomes for our community.
Working in a fast-paced, complex and highly visible environment, you will act as a trusted partner and “gatekeeper” to senior leadership anticipating needs, managing competing priorities, and ensuring seamless coordination across the organisation.
You’ll be exposed to a wide range of projects, stakeholders and initiatives, providing you with a unique opportunity to contribute to meaningful, city-shaping work while operating with a high level of autonomy and professionalism.
A little more about the role
Manage complex and dynamic executive diaries, meetings and priorities
Prepare high-quality correspondence, reports, presentations and briefing materials
Coordinate meetings, agendas, minutes and follow-up actions across senior stakeholders
Lead and support administrative systems, processes and continuous improvement initiatives
Why join Team Melbourne?
Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.
At the heart of it all is the City of Melbourne – a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you’ll help deliver what’s most important to the people who live, work, study, visit and invest in our great city.
We’re proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.
This is more than just a role – it’s your chance to make a real impact, contribute to something bigger, and shape Melbourne’s future alongside a collaborative and forward-thinking team.
About you
You are a highly organised and proactive professional who thrives in a fast-paced, complex environment. You bring sound judgment, discretion and a strong service mindset, and are confident working with senior leaders and stakeholders at all levels.
You may also be:
A natural problem solver who anticipates needs and stays one step ahead
A confident communicator who can engage with a wide range of stakeholders
Highly adaptable, with the ability to manage competing priorities with ease
What your experience might look like
Extensive experience supporting senior executives in a high-volume, complex environment
Strong business acumen with the ability to understand and respond to organisational priorities
Proven ability to prepare high-quality documents, reports and correspondence
Highly developed communication and stakeholder management skills
Demonstrated ability to work autonomously, exercise sound judgment and drive outcomes
Benefits of working with us
Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.
Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.
Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.
Work-life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.
How to apply
We'd love to hear how you can make an impact in this role! As part of your application, you will be required to:
Attach your updated resume
Include a cover letter (max one page) outlining your relevant experience and why you're a great fit for this role.
Submit your application no later than 11:45pm on Wednesday, 15 April 2026.
A few important things to note – don’t miss out!
Applications must be submitted online. Unfortunately, we can’t accept applications via email, so please be sure to apply through the official job link provided.
Apply early! This role may close sooner than the listed closing date if we find the right candidate — so don’t wait to get your application in.
We are a child safe organisation. The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.
Need more info?
Refer to the position description below or contact Madeline Wilson – Divisional Business Unit Manager, Madeline.Wilson@melbourne.vic.gov.au.
Inclusion matters
We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.
We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you’re contacted for an interview.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to General Manager position is now open for candidates interested in the Government Job Alert sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.