Job Description
Full job description
Vacancy Details
Position:
Organisation Unit:
Location:
Tenure:
Closing:
Synopsis:
Support the General Manager, Infrastructure & Amenity!
Permanent, Full-time
$101,498 - $114,243 + 12% Superannuation
About the role
This is a unique opportunity to provide executive-level support to the General Manager of Infrastructure & Amenity within a dynamic, politically aware, and multi-faceted organisation. The role offers exposure to complex business operations and the chance to work closely with senior leaders, driving efficiency and excellence across the division and organisation.
You’ll manage day-to-day activities with autonomy and collaborate with Executives and EAs. Working in a fast-paced, complex and highly visible environment, you will act as a trusted partner and “gatekeeper” to senior leadership anticipating needs, managing competing priorities, and ensuring seamless coordination across the organisation.
From time to time, the position may be required to support more than one General Manager and/or the Office of the CEO as the need arises.
A little more about the role
Manage complex and dynamic executive diaries, meetings and priorities
Prepare high-quality correspondence, reports, presentations and briefing materials
Coordinate meetings, agendas, minutes and follow-up actions across senior stakeholders
Lead and support administrative systems, processes and continuous improvement initiatives
Why join Team Melbourne?
Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.
At the heart of it all is the City of Melbourne – a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you’ll help deliver what’s most important to the people who live, work, study, visit and invest in our great city.
We’re proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.
This is more than just a role – it’s your chance to make a real impact, contribute to something bigger, and shape Melbourne’s future alongside a collaborative and forward-thinking team.
About you
You’re a highly skilled and proactive Executive Assistant with extensive experience supporting senior leaders in complex, fast paced environments. Known for your discretion, sound judgement and political awareness, you build strong, trusted relationships and navigate sensitive matters with confidence and professionalism. You bring exceptional organisational skills and a calm, solutions focused approach, enabling you to anticipate needs, manage competing priorities, and keep executive offices running seamlessly.
Comfortable working with a high degree of autonomy, you take ownership of outcomes while maintaining a strong service mindset. You thrive on collaboration, working effectively with Executives, peers, and stakeholders at all levels, and enjoy contributing to broader organisational success.
Above all, you’re adaptable, resilient, and motivated by working in a purpose driven organisation where your support enables leaders to deliver meaningful outcomes for the community.
What your experience might look like
Extensive experience in supporting senior executive level positions with the ability to anticipate support needs and multi-task within a fast-paced, high volume and multi-faceted business environment.
Strong business acumen with a sound understanding of business priorities and the ability to pro-actively contribute to deliver outcomes with high level of professionalism and judgment.
High level communication skills with the ability to communicate and liaise confidently and sensitively at all levels of the business.
Highly developed customer service skills and demonstrated ability to be professional, diplomatic, assertive, discrete, courteous and maintain confidentiality.
A strong pro-active approach applying initiative to independently manage workflow and apply sound judgment in making decisions with limited direction.
Benefits of working with us
Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.
Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.
Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.
Work-life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.
How to apply
We'd love to hear how you can make an impact in this role! As part of your application, you will be required to:
Attach your updated resume
Include a cover letter (max one page) outlining your relevant experience and why you're a great fit for this role.
Submit your application no later than 11:45pm on Saturday 11 April 2026
A few important things to note – don’t miss out!
Applications must be submitted online. Unfortunately, we can’t accept applications via email, so please be sure to apply through the official job link provided.
Apply early! This role may close sooner than the listed closing date if we find the right candidate — so don’t wait to get your application in.
We are a child safe organisation. The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.
Need more info?
Refer to the position description below or contact Kelly Keefe - Talent Acquisition Partner [email protected]
Inclusion matters
We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.
We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you’re contacted for an interview.
#LI-DNI
Vacancy Details
Position:
Organisation Unit:
Location:
Tenure:
Closing:
Synopsis:
Support the General Manager, Infrastructure & Amenity!
Permanent, Full-time
$101,498 - $114,243 + 12% Superannuation
About the role
This is a unique opportunity to provide executive-level support to the General Manager of Infrastructure & Amenity within a dynamic, politically aware, and multi-faceted organisation. The role offers exposure to complex business operations and the chance to work closely with senior leaders, driving efficiency and excellence across the division and organisation.
You’ll manage day-to-day activities with autonomy and collaborate with Executives and EAs. Working in a fast-paced, complex and highly visible environment, you will act as a trusted partner and “gatekeeper” to senior leadership anticipating needs, managing competing priorities, and ensuring seamless coordination across the organisation.
From time to time, the position may be required to support more than one General Manager and/or the Office of the CEO as the need arises.
A little more about the role
Manage complex and dynamic executive diaries, meetings and priorities
Prepare high-quality correspondence, reports, presentations and briefing materials
Coordinate meetings, agendas, minutes and follow-up actions across senior stakeholders
Lead and support administrative systems, processes and continuous improvement initiatives
Why join Team Melbourne?
Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.
At the heart of it all is the City of Melbourne – a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you’ll help deliver what’s most important to the people who live, work, study, visit and invest in our great city.
We’re proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.
This is more than just a role – it’s your chance to make a real impact, contribute to something bigger, and shape Melbourne’s future alongside a collaborative and forward-thinking team.
About you
You’re a highly skilled and proactive Executive Assistant with extensive experience supporting senior leaders in complex, fast paced environments. Known for your discretion, sound judgement and political awareness, you build strong, trusted relationships and navigate sensitive matters with confidence and professionalism. You bring exceptional organisational skills and a calm, solutions focused approach, enabling you to anticipate needs, manage competing priorities, and keep executive offices running seamlessly.
Comfortable working with a high degree of autonomy, you take ownership of outcomes while maintaining a strong service mindset. You thrive on collaboration, working effectively with Executives, peers, and stakeholders at all levels, and enjoy contributing to broader organisational success.
Above all, you’re adaptable, resilient, and motivated by working in a purpose driven organisation where your support enables leaders to deliver meaningful outcomes for the community.
What your experience might look like
Extensive experience in supporting senior executive level positions with the ability to anticipate support needs and multi-task within a fast-paced, high volume and multi-faceted business environment.
Strong business acumen with a sound understanding of business priorities and the ability to pro-actively contribute to deliver outcomes with high level of professionalism and judgment.
High level communication skills with the ability to communicate and liaise confidently and sensitively at all levels of the business.
Highly developed customer service skills and demonstrated ability to be professional, diplomatic, assertive, discrete, courteous and maintain confidentiality.
A strong pro-active approach applying initiative to independently manage workflow and apply sound judgment in making decisions with limited direction.
Benefits of working with us
Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.
Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.
Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.
Work-life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.
How to apply
We'd love to hear how you can make an impact in this role! As part of your application, you will be required to:
Attach your updated resume
Include a cover letter (max one page) outlining your relevant experience and why you're a great fit for this role.
Submit your application no later than 11:45pm on Saturday 11 April 2026
A few important things to note – don’t miss out!
Applications must be submitted online. Unfortunately, we can’t accept applications via email, so please be sure to apply through the official job link provided.
Apply early! This role may close sooner than the listed closing date if we find the right candidate — so don’t wait to get your application in.
We are a child safe organisation. The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.
Need more info?
Refer to the position description below or contact Kelly Keefe - Talent Acquisition Partner [email protected]
Inclusion matters
We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.
We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you’re contacted for an interview.
#LI-DNI
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to General Manager position is now open for candidates interested in the Work from home Jobs sector. This role in Aarons Pass offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Work from home Jobs is a plus.
