Job Description
An exciting opportunity exists to join one of Australia’s high growth private businesses. COS is a family owned and run Aussie business made up of a community of like-minded people working towards a common goal. Our purpose is to keep Australian workers, patients and students healthy, safe and productive by providing products. Why? So we can deliver on our pledge to donate 1% of total revenue to everyday Australians through the Lyone Foundation.
About The Role
The Executive Assistant will provide executive level support and coordination for the General Manager: Shared Services, ensuring smooth and effective administration.
Key Responsibilities
Maintenance and management of electronic diaries
Email management including actioning and delegating
Management for internal and external events – will be part of the events committee supporting Branch Coordinators
Provide day to day executive level support
Arrange and coordinate meetings
Prepare agendas, reports, minutes and other documents requested meetings
Manage all facets of local and international travel bookings
General administrative support including reports, presentations, document processing, expense and credit card reconciliations
Collaborate closely with the EA team whilst serving as a key partner to the wider business
Billing Management for Department systems
Adhoc office tasks and project management
Compile various departmental reports
Adhoc PA Duties
About You
Minimum 3 year experience supporting C-Suite level executives
Intermediate in the Microsoft Office Suite, including Microsoft Word, Excel & PowerPoint skills
Current Drivers licence and car essential
Outstanding organisational & time management skills
High level of confidentiality, discretion and professionalism
Lead with empathy
Strong problem solving skills
Demonstrates the ability to quickly learn and adapt to new systems and processes.
Takes ownership of responsibilities, proactively using initiative to resolve challenges and improve efficiency.
Ability to multi-task, priorities & juggle responsibilities
High attention to detail
Highly articulate with exceptional verbal, written & presentation skills
Confident working in a fast paced, dynamic environment with varied workload
Good interpersonal skills, outgoing, friendly and able to engage with a range of people
Highly motivated, self-sufficient and reliable
Good communicator and negotiator
Ability to anticipate needs and take proactive action
Potential travel as required
Benefits of working with COS
Annual employee incentive schemes
Generous Reward and Recognition programs
Commitment to professional development with ongoing training and career development opportunities
Access to free Mental Health programs
Birthday, Paid Parental Leave and Purchase Leave available
Onsite parking
Employee discounts on full product range
Opportunity to participate in community welfare and charity initiatives
Novated Lease / Salary Sacrifice for electric vehicles available
More about COS
When you join COS, you’ll be working for a growing, socially responsible organisation who provides equal employment opportunities to a talented and diverse team of passionate people, who live and breathe our 6 core values - Passionate, Results Driven, Innovative, Service Excellence, Self-Reflective, and Family. Together, we work towards finding new and original ways to deliver on our Company Purpose: Keep Australian Workers Healthy, Safe and Productive.
Through the success of our business, COS has been proud to give back over $20 million to community through the Lyone Foundation. Each year through the Lyone Foundation, COS supports Australian charities who are focused on human welfare and are underfunded, allocating 1% of annual revenue to the foundation each year.
Founded in 1977, COS is the largest Australian owned and operated national office products business. With over 750 employees located across every State of Australia, COS are leaders in our industry, and we’re ready to welcome you onboard!
How to Apply
Please follow the instructions on the application page regarding your Work History, Education and Qualifications. You can include a Cover letter and Resume to give us an overview of your previous relevant experience.
COS can offer you not just a job but a career.
If you are interested, we'd love to hear from you!
About The Role
The Executive Assistant will provide executive level support and coordination for the General Manager: Shared Services, ensuring smooth and effective administration.
Key Responsibilities
Maintenance and management of electronic diaries
Email management including actioning and delegating
Management for internal and external events – will be part of the events committee supporting Branch Coordinators
Provide day to day executive level support
Arrange and coordinate meetings
Prepare agendas, reports, minutes and other documents requested meetings
Manage all facets of local and international travel bookings
General administrative support including reports, presentations, document processing, expense and credit card reconciliations
Collaborate closely with the EA team whilst serving as a key partner to the wider business
Billing Management for Department systems
Adhoc office tasks and project management
Compile various departmental reports
Adhoc PA Duties
About You
Minimum 3 year experience supporting C-Suite level executives
Intermediate in the Microsoft Office Suite, including Microsoft Word, Excel & PowerPoint skills
Current Drivers licence and car essential
Outstanding organisational & time management skills
High level of confidentiality, discretion and professionalism
Lead with empathy
Strong problem solving skills
Demonstrates the ability to quickly learn and adapt to new systems and processes.
Takes ownership of responsibilities, proactively using initiative to resolve challenges and improve efficiency.
Ability to multi-task, priorities & juggle responsibilities
High attention to detail
Highly articulate with exceptional verbal, written & presentation skills
Confident working in a fast paced, dynamic environment with varied workload
Good interpersonal skills, outgoing, friendly and able to engage with a range of people
Highly motivated, self-sufficient and reliable
Good communicator and negotiator
Ability to anticipate needs and take proactive action
Potential travel as required
Benefits of working with COS
Annual employee incentive schemes
Generous Reward and Recognition programs
Commitment to professional development with ongoing training and career development opportunities
Access to free Mental Health programs
Birthday, Paid Parental Leave and Purchase Leave available
Onsite parking
Employee discounts on full product range
Opportunity to participate in community welfare and charity initiatives
Novated Lease / Salary Sacrifice for electric vehicles available
More about COS
When you join COS, you’ll be working for a growing, socially responsible organisation who provides equal employment opportunities to a talented and diverse team of passionate people, who live and breathe our 6 core values - Passionate, Results Driven, Innovative, Service Excellence, Self-Reflective, and Family. Together, we work towards finding new and original ways to deliver on our Company Purpose: Keep Australian Workers Healthy, Safe and Productive.
Through the success of our business, COS has been proud to give back over $20 million to community through the Lyone Foundation. Each year through the Lyone Foundation, COS supports Australian charities who are focused on human welfare and are underfunded, allocating 1% of annual revenue to the foundation each year.
Founded in 1977, COS is the largest Australian owned and operated national office products business. With over 750 employees located across every State of Australia, COS are leaders in our industry, and we’re ready to welcome you onboard!
How to Apply
Please follow the instructions on the application page regarding your Work History, Education and Qualifications. You can include a Cover letter and Resume to give us an overview of your previous relevant experience.
COS can offer you not just a job but a career.
If you are interested, we'd love to hear from you!
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to General Manager - Shared Services position is now open for candidates interested in the Back Office Jobs sector. This role in Lidcombe offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
