Job Description
Full Job Description
Job Summary:
Our company is searching for an experienced, reliable and task-oriented Executive Assistant to the Managing Director. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. The candidate is expected to optimize, streamline all tasks, schedules and work of the Managing Director.
This is an excellent opportunity to join a growing company with competitive compensation.
Reporting to:
Managing Director.
Job Responsibilities:
Schedule appointments, and maintain and update director’s daily calendar.
Assist Directors in a regular day to day tasks which involve use of good typing, analytical and MS Office skills.
Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
Uphold a strict level of confidentiality.
Ensure all correspondence and relevant documents are produced in a timely and accurate manner.
Handling Personal Investment Portfolio of Director and ensuring all investment related tasks are handled.
Building investment trends as well as market trends and data for the Directors.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Liaison with international partners and gaining international knowledge.
Coordinate travel arrangements, prepare itineraries, plan logistics for directors and keep a track of all documents, and prepare expense reports. Travel bookings and arrangements including the Visa process.
Schedule travel in the calendar and attach it to the calendar check-in
Complete a broad variety of administrative tasks including assisting with special projects, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements.
Assist HR with corporate gifting and building Brand Image of the company.
Assisting the company with Social Media Activities and Designing.
Preparation of MIS Reports.
Skills
Work experience as an Executive Assistant, Personal Assistant or similar role.
Excellent MS Office knowledge.
Outstanding organizational and time management skills.
Excellent verbal and written communications skills.
Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
The ability to work in a fast-paced environment without compromising on quality and satisfaction.
Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities
Strong ability to build relationships with internal and external stakeholders.
Emotional maturity, Highly resourceful team player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Forward-looking thinker, who actively seeks opportunities and proposes solutions.
Proficient in Microsoft Office, Adobe Acrobat, and Social Media web platforms.
This position is an outstanding opportunity for a highly motivated executive assistant to assume a pivotal role in the evolution of a fast-growing, highly respected organization.
Must have an eye for details.
Appetite for digital and tech savvy.
Job Types: Full-time, Regular / Permanent
Salary: ₹40,000.00 - ₹60,000.00 per month
Benefits:
Cell phone reimbursement
Food provided
Health insurance
Paid sick time
Paid time off
Provident Fund
Schedule:
Day shift
Supplemental pay types:
Performance bonus
Yearly bonus
Ability to commute/relocate:
Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Education:
Bachelor's (Preferred)
Experience:
total work: 3 years (Preferred)
Language:
English (Preferred)
Speak with the employer
++1 +167XXXXXX
Job Summary:
Our company is searching for an experienced, reliable and task-oriented Executive Assistant to the Managing Director. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. The candidate is expected to optimize, streamline all tasks, schedules and work of the Managing Director.
This is an excellent opportunity to join a growing company with competitive compensation.
Reporting to:
Managing Director.
Job Responsibilities:
Schedule appointments, and maintain and update director’s daily calendar.
Assist Directors in a regular day to day tasks which involve use of good typing, analytical and MS Office skills.
Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
Uphold a strict level of confidentiality.
Ensure all correspondence and relevant documents are produced in a timely and accurate manner.
Handling Personal Investment Portfolio of Director and ensuring all investment related tasks are handled.
Building investment trends as well as market trends and data for the Directors.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Liaison with international partners and gaining international knowledge.
Coordinate travel arrangements, prepare itineraries, plan logistics for directors and keep a track of all documents, and prepare expense reports. Travel bookings and arrangements including the Visa process.
Schedule travel in the calendar and attach it to the calendar check-in
Complete a broad variety of administrative tasks including assisting with special projects, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements.
Assist HR with corporate gifting and building Brand Image of the company.
Assisting the company with Social Media Activities and Designing.
Preparation of MIS Reports.
Skills
Work experience as an Executive Assistant, Personal Assistant or similar role.
Excellent MS Office knowledge.
Outstanding organizational and time management skills.
Excellent verbal and written communications skills.
Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
The ability to work in a fast-paced environment without compromising on quality and satisfaction.
Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities
Strong ability to build relationships with internal and external stakeholders.
Emotional maturity, Highly resourceful team player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Forward-looking thinker, who actively seeks opportunities and proposes solutions.
Proficient in Microsoft Office, Adobe Acrobat, and Social Media web platforms.
This position is an outstanding opportunity for a highly motivated executive assistant to assume a pivotal role in the evolution of a fast-growing, highly respected organization.
Must have an eye for details.
Appetite for digital and tech savvy.
Job Types: Full-time, Regular / Permanent
Salary: ₹40,000.00 - ₹60,000.00 per month
Benefits:
Cell phone reimbursement
Food provided
Health insurance
Paid sick time
Paid time off
Provident Fund
Schedule:
Day shift
Supplemental pay types:
Performance bonus
Yearly bonus
Ability to commute/relocate:
Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Education:
Bachelor's (Preferred)
Experience:
total work: 3 years (Preferred)
Language:
English (Preferred)
Speak with the employer
++1 +167XXXXXX
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to MD position is now open for candidates interested in the MIS Executive sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in MIS Executive is a plus.
