Executive Assistant to MD

Job Title Executive Assistant to MD Job Description Job Title: Office Manager (Executive Assistant to MD) Work Location: Pune Relevant experience required (in years): 12+ yrs of relevant work experience as an executive assistant. Required Skills & Competencies: The Executive Assistant plays a critical role in providing comprehensive administrative and operational support. This position requires exceptional organizational skills, a high level of discretion, effective communication, and the ability to manage multiple tasks and priorities in a fast-paced environment. The incumbent will play a pivotal role in ensuring the smooth functioning of the office and supporting the overall success of the organization's operations. The successful candidate will demonstrate a high level of professionalism, integrity, and a proactive approach to his/her responsibilities. • Bachelor's degree preferred. • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. • Excellent verbal and written communication skills. • Exceptional organizational and time-management abilities. • Discretion and a professional demeanor when handling confidential information. • Ability to multitask and prioritize tasks effectively. • Strong attention to detail and problem-solving skills. • Adaptability and flexibility to manage changing priorities and tasks. • Experience in project coordination and event planning is a plus. Role & Responsibilities: Administrative Support: • Manage the calendar, scheduling appointments, meetings, and conferences. • Prepare and organize materials for meetings, presentations, and reports. • Screen and prioritize incoming e-mails, phone calls, and correspondence. • Maintain and update important documents, records, and databases. • Identify issues and challenges that require attention and bring them to notice. • Propose solutions and take the initiative to address minor issues independently. Communication: • Serve as a liaison between internal and external stakeholders. • Coordinate and facilitate communication between different departments and teams. • Respond to inquiries and requests. • Communicate effectively and professionally in person, via phone, and through written correspondence. Travel and Logistics: • Make travel arrangements including flights, accommodations, and transportation. • Prepare travel itineraries and ensure all necessary arrangements are in place. • Manage expense reports and reimbursements related to travel and other business expenses. Confidentiality and Discretion: • Handle sensitive and confidential information with the utmost discretion and professionalism. • Maintain a high level of confidentiality in all interactions and communications. Time Management: • Prioritize tasks and manage the stakeholders' time efficiently to optimize productivity. • Anticipate and proactively address scheduling conflicts and time-sensitive matters. About the Company: Vanderlande Website: www.vanderlande.com Vanderlande is a market-leading, global partner for future-proof logistic process automation in the warehousing, airports and parcel sectors. Its extensive portfolio of integrated solutions – innovative systems, intelligent software and life-cycle services – results in the realization of fast, reliable and efficient automation technology. Established in 1+4+, Vanderlande has more than +,000 employees, all committed to moving its Customers’ businesses forward at diverse locations on every continent. It has established a global reputation over the past seven decades as a highly reliable partner for future-proof logistic process automation. Vanderlande was acquired in 2017 by Toyota Industries Corporation, which will help it to continue its sustainable profitable growth. The two companies have a strong strategic match, and the synergies include cross-selling, product innovations, and research and development. Why should you join Vanderlande India Global Capability Center (GCC) • We are certified as Great Place to Work by the prestigious Great Place to Work Institute. • Flexible and Hybrid Workplace. • Vanderlande Academy and training facilities to boost your skills. • Mediclaim benefit including parental coverage. • On-site company health centers with a gym, employee wellbeing sessions, in house doctor support. • A variety in Vanderlande Network communities and initiatives. • Opportunity to collaborate globally. Being you @Vanderlande (Diversity statement) Vanderlande is an equal opportunity employer. Qualified applicants will be considered without regards to race, religion, colour, national origin, gender, ****** orientation, age, marital status, veteran status, or disability status