Job Description
Job Overview
The Executive Assistant will be the primary support for the CEO, ensuring seamless coordination of daily activities, calendar management, and strategic administrative support. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Your organizational skills and attention to detail will be essential in helping drive our mission forward while creating a positive and efficient work environment.
Key Responsibilities:
Executive Support for CEO (Primary Focus)
Proactively manage the CEO’s calendar, scheduling meetings, travel, and appointments with efficiency and foresight.
Act as the gatekeeper, prioritizing and screening incoming requests, correspondence, and calls.
Prepare executive-level presentations, reports, and briefing materials for meetings.
Coordinate internal and external meetings, including board meetings and leadership team gatherings.
Handle confidential and sensitive information with the utmost professionalism and discretion.
Ensure the CEO is well-prepared and informed for all engagements.
Organize and prepare materials for operational meetings, ensuring agendas and follow-ups are executed efficiently.
Liaise with dealership leaders and corporate departments to ensure smooth communication and workflow.
Office & Project Management:
Manage special projects as assigned, including event planning, executive offsites, and company-wide initiatives.
Oversee expense reports, invoices, and financial reconciliation for executive expenses.
Foster relationships with key stakeholders, both internally and externally.
Support HR, legal, and finance teams with document management and executive approvals as needed.
Qualifications & Requirements:
Experience as an Executive Assistant supporting C-suite executives, preferably in a fast-paced or multi-location business environment.
Automotive industry experience is a plus but not required.
Outstanding calendar management and organizational skills.
Strong written and verbal communication skills, with the ability to draft professional correspondence and reports.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
High level of discretion and confidentiality.
Ability to anticipate needs, problem-solve, and adapt to shifting priorities.
A proactive, self-starter mentality with excellent attention to detail.
Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
Why Join Us?
Competitive salary and benefits package.
Opportunity to work closely with top executives and gain exposure to strategic decision-making.
Dynamic, fast-growing organization with a collaborative team culture.
Career growth opportunities within a leading auto group.
If you are a highly organized, resourceful, and adaptable professional who thrives in an executive support role, we invite you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $70,000.00 - $85,000.00 per year
Benefits:
Dental insurance
Health insurance
Tuition reimbursement
Vision insurance
Experience:
Executive Assistant supporting C-suite executives: 5 years (Required)
Automotive : 5 years (Required)
Ability to Commute:
Pearl River, NY 10965 (Required)
Work Location: In person
The Executive Assistant will be the primary support for the CEO, ensuring seamless coordination of daily activities, calendar management, and strategic administrative support. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Your organizational skills and attention to detail will be essential in helping drive our mission forward while creating a positive and efficient work environment.
Key Responsibilities:
Executive Support for CEO (Primary Focus)
Proactively manage the CEO’s calendar, scheduling meetings, travel, and appointments with efficiency and foresight.
Act as the gatekeeper, prioritizing and screening incoming requests, correspondence, and calls.
Prepare executive-level presentations, reports, and briefing materials for meetings.
Coordinate internal and external meetings, including board meetings and leadership team gatherings.
Handle confidential and sensitive information with the utmost professionalism and discretion.
Ensure the CEO is well-prepared and informed for all engagements.
Organize and prepare materials for operational meetings, ensuring agendas and follow-ups are executed efficiently.
Liaise with dealership leaders and corporate departments to ensure smooth communication and workflow.
Office & Project Management:
Manage special projects as assigned, including event planning, executive offsites, and company-wide initiatives.
Oversee expense reports, invoices, and financial reconciliation for executive expenses.
Foster relationships with key stakeholders, both internally and externally.
Support HR, legal, and finance teams with document management and executive approvals as needed.
Qualifications & Requirements:
Experience as an Executive Assistant supporting C-suite executives, preferably in a fast-paced or multi-location business environment.
Automotive industry experience is a plus but not required.
Outstanding calendar management and organizational skills.
Strong written and verbal communication skills, with the ability to draft professional correspondence and reports.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
High level of discretion and confidentiality.
Ability to anticipate needs, problem-solve, and adapt to shifting priorities.
A proactive, self-starter mentality with excellent attention to detail.
Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
Why Join Us?
Competitive salary and benefits package.
Opportunity to work closely with top executives and gain exposure to strategic decision-making.
Dynamic, fast-growing organization with a collaborative team culture.
Career growth opportunities within a leading auto group.
If you are a highly organized, resourceful, and adaptable professional who thrives in an executive support role, we invite you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $70,000.00 - $85,000.00 per year
Benefits:
Dental insurance
Health insurance
Tuition reimbursement
Vision insurance
Experience:
Executive Assistant supporting C-suite executives: 5 years (Required)
Automotive : 5 years (Required)
Ability to Commute:
Pearl River, NY 10965 (Required)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to the CEO position is now open for candidates interested in the Admin Executive sector. This role in New York City offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
