Job Description
Job Title: Executive Assistant to the CEO & President
Location: Mulund West, Mumbai
(Only Mumbai Candidates will be considered)
Organization: Utkarsh Global Foundation
Reports to: CEO & President
Type: Full-time
About Utkarsh Global Foundation
Utkarsh Global Foundation (formerly known as Utkarsh Star Mitra Mandal) is a nationwide non-profit organization committed to promoting the welfare of society. In collaboration with government bodies, we focus on various sectors including environmental protection, animal welfare, women’s education and empowerment, social justice, and disaster preparedness, with the goal of creating a better world for all living organisms and human beings.action.
Position Overview
We are looking for a dynamic, individual with a strong background in Talent Acquisition, detail-oriented Executive Assistant to the CEO & President, to provide strategic, administrative, and project management support. This role will be instrumental in coordinating executive communications, streamlining operational efficiency, and supporting people strategy initiatives with a focus on recruitment and talent management.
Key Responsibilities
Executive Support:
Provide high-level administrative support to the CEO & President, including calendar management, travel planning, meeting coordination, and expense tracking.
Draft and manage correspondence, presentations, reports, and internal communications on behalf of the CEO.
Prepare briefing notes, meeting agendas, and follow-up actions for key meetings and events.
Serve as a liaison between the CEO’s office and internal/external stakeholders.
Talent Acquisition & People Support:
Collaborate with the HR team and CEO to define hiring priorities and support recruitment for leadership and strategic roles.
Support the CEO in workforce planning and organizational development initiatives.
Maintain confidentiality while managing sensitive information related to leadership hiring and talent strategy.
Strategic Projects & Coordination:
Support the CEO in executing strategic projects, partnerships, donor engagements, and stakeholder communications.
Track progress on key organizational initiatives and follow up with relevant stakeholders to ensure timely delivery.
Conduct research, prepare briefs, and analyze data to support decision-making.
Qualifications & Skills
Any Graduate
5–8 years of experience in Executive Assistance, HR, or Talent Acquisition roles.
Proven experience in working with C-level executives or founders.
Excellent communication (written and verbal), organizational, and interpersonal skills.
Proficiency in MS Office, Google Workspace.
High emotional intelligence, discretion, and professionalism.
Ability to multitask, prioritize, and work in a fast-paced environment.
Preferred Traits
Prior experience in social impact/NGO/development sector.
Understanding of recruitment practices, especially for leadership and impact roles.
Passion for the mission and values of Utkarsh Global Foundation.
Remuneration
Commensurate with experience and aligned with industry standards in the development/non-profit sector.
Interested candidates can send their resume and cover letter to hr3@utkarshglobalfoundation.org
Job Types: Full-time, Permanent
Pay: Up to ₹35,000.00 per month
Benefits:
Cell phone reimbursement
Work Location: In person
Location: Mulund West, Mumbai
(Only Mumbai Candidates will be considered)
Organization: Utkarsh Global Foundation
Reports to: CEO & President
Type: Full-time
About Utkarsh Global Foundation
Utkarsh Global Foundation (formerly known as Utkarsh Star Mitra Mandal) is a nationwide non-profit organization committed to promoting the welfare of society. In collaboration with government bodies, we focus on various sectors including environmental protection, animal welfare, women’s education and empowerment, social justice, and disaster preparedness, with the goal of creating a better world for all living organisms and human beings.action.
Position Overview
We are looking for a dynamic, individual with a strong background in Talent Acquisition, detail-oriented Executive Assistant to the CEO & President, to provide strategic, administrative, and project management support. This role will be instrumental in coordinating executive communications, streamlining operational efficiency, and supporting people strategy initiatives with a focus on recruitment and talent management.
Key Responsibilities
Executive Support:
Provide high-level administrative support to the CEO & President, including calendar management, travel planning, meeting coordination, and expense tracking.
Draft and manage correspondence, presentations, reports, and internal communications on behalf of the CEO.
Prepare briefing notes, meeting agendas, and follow-up actions for key meetings and events.
Serve as a liaison between the CEO’s office and internal/external stakeholders.
Talent Acquisition & People Support:
Collaborate with the HR team and CEO to define hiring priorities and support recruitment for leadership and strategic roles.
Support the CEO in workforce planning and organizational development initiatives.
Maintain confidentiality while managing sensitive information related to leadership hiring and talent strategy.
Strategic Projects & Coordination:
Support the CEO in executing strategic projects, partnerships, donor engagements, and stakeholder communications.
Track progress on key organizational initiatives and follow up with relevant stakeholders to ensure timely delivery.
Conduct research, prepare briefs, and analyze data to support decision-making.
Qualifications & Skills
Any Graduate
5–8 years of experience in Executive Assistance, HR, or Talent Acquisition roles.
Proven experience in working with C-level executives or founders.
Excellent communication (written and verbal), organizational, and interpersonal skills.
Proficiency in MS Office, Google Workspace.
High emotional intelligence, discretion, and professionalism.
Ability to multitask, prioritize, and work in a fast-paced environment.
Preferred Traits
Prior experience in social impact/NGO/development sector.
Understanding of recruitment practices, especially for leadership and impact roles.
Passion for the mission and values of Utkarsh Global Foundation.
Remuneration
Commensurate with experience and aligned with industry standards in the development/non-profit sector.
Interested candidates can send their resume and cover letter to hr3@utkarshglobalfoundation.org
Job Types: Full-time, Permanent
Pay: Up to ₹35,000.00 per month
Benefits:
Cell phone reimbursement
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant to the CEO & President position is now open for candidates interested in the Event Management Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.