Executive Assistant to the Chief Talent/Human Resources Officer, DHR - 25126

Job description

**Job Title** Executive Assistant to the Chief Talent and Human Resources Officer DHR - 25126

• *Civil Service Title** Community Coordinator

• *Position Type** Administrative and Central Office

• *Division** Division of Human Resources

• *Borough** Brooklyn

• *Posting End Date** May 8, 2025

• *Position Summary**

The Executive Assistant to the Chief Talent and Human Resources Officer provides high-level administrative support for the implementation of operational activities and programs within the Division of Human Resources. This role includes managing daily office operations, coordinating events, supporting key HR initiatives, organizing communications, and overseeing programs related to employee engagement, retention, and talent management.

• *Reports to** Chief Talent and Human Resources Officer

• *Direct Reports** None

• *Key Relationships** Senior Leadership within DHR, Chief of Staff, Deputy Chief Talent and Human Resources Officer, external partners, vendors, and the public

• *Responsibilities**

• *Administrative Support**

- Manage calendars for the CTHRO and senior leadership including meeting coordination

- Draft correspondence, handle inquiries, and ensure timely follow-up

- Conduct research, prepare reports, and organize materials for HR initiatives

- Act as point of contact for HR-related inquiries and provide top-tier service

• *Office Management**

- Oversee day-to-day operations of the office

- Maintain calendars, files, and documentation

- Manage supplies and equipment and ensure maintenance of the office

- Develop and implement office procedures and identify operational improvements

• *Event Coordination**

- Plan and coordinate internal and external HR events such as employee recognition and workshops

- Lead logistics for monthly employee engagement sessions and other events

- Organize and manage book club activities including scheduling and facilitation

• *Human Resources Exposure**

- Support recruitment efforts including outreach, interview scheduling, and onboarding

- Contribute to retention and engagement strategies

- Assist in development and execution of training and leadership programs

• *Customer Service and Communication**

- Maintain professional communication with vendors, partners, and HR staff

- Deliver high-quality customer service and handle sensitive HR matters with discretion

• *Qualification Requirements**

• *Minimum**

- A bachelor’s degree and two years of experience in community work or related activities

- Or a high school diploma or equivalent and six years of relevant experience

- Or a combination of education and experience equivalent to the above with at least one year of experience in community work

• *Preferred**

- Bachelor’s degree in Human Resources, Business Administration, or related field

- Three to five years of experience in administration, office management, or event coordination

- Strong organizational and multitasking abilities

- Excellent written and verbal communication skills with the ability to interact with diverse audiences including Artificial Intelligence

- Proficiency in Microsoft Office 365

- Experience in HR or talent management environments

- Familiarity with event planning, project management, and organizational development

- Proficiency with HRIS systems or related software

• *Personal Attributes**

- Proactive and results-oriented

- Passion for HR and eagerness to contribute to initiatives

- Independent and collaborative work ethic

- Strong interpersonal skills and relationship-building ability

- Commitment to delivering excellent customer service

• *Salary** $70,000 to $90,000

Internal candidates selected for this position who currently hold comparable or less senior positions within the DOE will not earn less than their current salary

• *Application Instructions**

Please include a resume and cover letter with your application

• *Additional Information**

This position is subject to budget availability and/or grant funding

New York City residency is not required

Applicants from the New York City tri-state area are encouraged to apply

• *Equal Opportunity Employer**

The NYC Department of Education is an inclusive equal opportunity employer committed to a diverse workforce and work environment free from discrimination or harassment based on protected characteristics. Refer to the DOE Non-Discrimination Policy for more information

• *Public Service Loan Forgiveness**

You may be eligible for federal loan forgiveness or state repayment programs. Visit for details