Job Description
This is a 12 month fixed term contract for maternity leave cover.
About the role
An opportunity exists for a high-caliber Executive Assistant to provide strategic administrative and operational support to the Group Chief Financial Officer (GCFO). This role is a critical conduit in the finance function, enabling the delivery of global fiscal priorities through proactive, commercially-minded, and confidential support.
The position requires exceptional judgment, a "forward-thinking" mindset, and the ability to operate effectively within a fast-paced, international corporate environment.
Accountabilities
Provide high-level administrative and office management support to the Group CFO, acting as a professional extension of their office.
Establish and maintain a seamless operating rhythm, including complex diary management across multiple time zones and coordination of frequent international and domestic travel.
Oversee end-to-end travel itineraries, ensuring the GCFO is supported through cross-border requirements, visa management, and local ground logistics in global markets.
Prepare high-stakes board reports, and financial briefing materials involving highly sensitive and market-discretionary information.
Act as the primary point of contact for internal and external stakeholders, including Board members, auditors, and international partners.
Support the prioritization of competing financial deadlines (e.g., EOFY, quarterly reporting) and manage the GCFO’s signature/approval pipeline with full context and rigor.
Ensure all executive meetings are supported by structured agendas, technical pre-reads, and robust action tracking to ensure audit and compliance commitments are met.
Manage complex expense reconciliations, multi-currency claims, and departmental budget monitoring in line with company policy.
What experience you’ll bring
5+ years of experience supporting C-Suite executives, preferably within Finance, Insurance, or a global corporate entity.
Demonstrated experience managing international travel and logistics across different time zones and regulatory environments.
Ability to handle confidential financial data with the utmost discretion and integrity.
Highly developed organizational skills with the ability to "see around corners" and anticipate the needs of a busy CFO.
Advanced Microsoft Office skills (specifically Word and PowerPoint for financial presentations) and experience with global expense management systems.
The capacity to remain composed and effective under the pressure of tight financial reporting cycles and changing global priorities.
Location
Close to a variety of public transport and easy parking options, the Toowong office has excellent end of trip facilities (including secure bike storage and showers), outdoor spaces and plenty of modern collaborative areas to work and connect with colleagues.
Conveniently based at Toowong Village tower with views of the mountains and the Brisbane River, our location is only 4 km from the city and provides access to retail, restaurants and other amenities.
The benefits of working at A&G
Be rewarded - we recognise high performance and reward our people for their hard work through bonuses and other perks.
Work flexibility - based on operational requirements, ad hoc work from home is available.
Options for leave - life happens, so we’ve got volunteer days, an additional paid ‘ME’ day, paid parental leave and the opportunity to purchase additional leave to cover all of the big stuff.
Grow with us - we’ve got learning and professional development opportunities to suit everyone.
Give back - our A&G Difference program gives you the power to change our community for the better through volunteering, fundraising and donation opportunities for causes that you’re passionate about.
Take care of yourself - your wellbeing is important to us and our healthy mind and body hub, mental-health support and fitness discounts will help you be your best self.
Celebrate the wins - we love sharing our successes and celebrating together - join us and you’ve got a ticket to our many on-site events throughout the year, family fun days and annual celebrations.
Save money - as well as discounts on insurance products, we’ve teamed up with some incredible retailers, hospitality providers and others to bring you discounts on your purchases, no matter where you are in Australia.
About us
Auto & General (A&G) is the fastest-growing major Motor and Home insurer in Australia, providing insurance products and solutions to safeguard a brighter future for our customers and community.
Our range of general insurance products including Car, Motorcycle, Home, Contents Pet and Travel products are delivered through our multi-award-winning brand Budget Direct and partnerships with leading brands - ING, Qantas, Virgin Money and Coles Insurance.
We’re excited about the future and we’re always on the lookout for talented, passionate individuals who can help us achieve our goal of being Australia’s best insurer! If this sounds like you, apply today.
Auto & General values individual differences and believes in fostering an inclusive culture that creates a great place to work for all.
A note from Auto & General to recruitment agencies: We politely ask that you avoid making any approaches or sending any unsolicited resumes to our Recruitment Team or Hiring Leaders across our business. Auto & General is not responsible for any fees related to unsolicited resumes
About the role
An opportunity exists for a high-caliber Executive Assistant to provide strategic administrative and operational support to the Group Chief Financial Officer (GCFO). This role is a critical conduit in the finance function, enabling the delivery of global fiscal priorities through proactive, commercially-minded, and confidential support.
The position requires exceptional judgment, a "forward-thinking" mindset, and the ability to operate effectively within a fast-paced, international corporate environment.
Accountabilities
Provide high-level administrative and office management support to the Group CFO, acting as a professional extension of their office.
Establish and maintain a seamless operating rhythm, including complex diary management across multiple time zones and coordination of frequent international and domestic travel.
Oversee end-to-end travel itineraries, ensuring the GCFO is supported through cross-border requirements, visa management, and local ground logistics in global markets.
Prepare high-stakes board reports, and financial briefing materials involving highly sensitive and market-discretionary information.
Act as the primary point of contact for internal and external stakeholders, including Board members, auditors, and international partners.
Support the prioritization of competing financial deadlines (e.g., EOFY, quarterly reporting) and manage the GCFO’s signature/approval pipeline with full context and rigor.
Ensure all executive meetings are supported by structured agendas, technical pre-reads, and robust action tracking to ensure audit and compliance commitments are met.
Manage complex expense reconciliations, multi-currency claims, and departmental budget monitoring in line with company policy.
What experience you’ll bring
5+ years of experience supporting C-Suite executives, preferably within Finance, Insurance, or a global corporate entity.
Demonstrated experience managing international travel and logistics across different time zones and regulatory environments.
Ability to handle confidential financial data with the utmost discretion and integrity.
Highly developed organizational skills with the ability to "see around corners" and anticipate the needs of a busy CFO.
Advanced Microsoft Office skills (specifically Word and PowerPoint for financial presentations) and experience with global expense management systems.
The capacity to remain composed and effective under the pressure of tight financial reporting cycles and changing global priorities.
Location
Close to a variety of public transport and easy parking options, the Toowong office has excellent end of trip facilities (including secure bike storage and showers), outdoor spaces and plenty of modern collaborative areas to work and connect with colleagues.
Conveniently based at Toowong Village tower with views of the mountains and the Brisbane River, our location is only 4 km from the city and provides access to retail, restaurants and other amenities.
The benefits of working at A&G
Be rewarded - we recognise high performance and reward our people for their hard work through bonuses and other perks.
Work flexibility - based on operational requirements, ad hoc work from home is available.
Options for leave - life happens, so we’ve got volunteer days, an additional paid ‘ME’ day, paid parental leave and the opportunity to purchase additional leave to cover all of the big stuff.
Grow with us - we’ve got learning and professional development opportunities to suit everyone.
Give back - our A&G Difference program gives you the power to change our community for the better through volunteering, fundraising and donation opportunities for causes that you’re passionate about.
Take care of yourself - your wellbeing is important to us and our healthy mind and body hub, mental-health support and fitness discounts will help you be your best self.
Celebrate the wins - we love sharing our successes and celebrating together - join us and you’ve got a ticket to our many on-site events throughout the year, family fun days and annual celebrations.
Save money - as well as discounts on insurance products, we’ve teamed up with some incredible retailers, hospitality providers and others to bring you discounts on your purchases, no matter where you are in Australia.
About us
Auto & General (A&G) is the fastest-growing major Motor and Home insurer in Australia, providing insurance products and solutions to safeguard a brighter future for our customers and community.
Our range of general insurance products including Car, Motorcycle, Home, Contents Pet and Travel products are delivered through our multi-award-winning brand Budget Direct and partnerships with leading brands - ING, Qantas, Virgin Money and Coles Insurance.
We’re excited about the future and we’re always on the lookout for talented, passionate individuals who can help us achieve our goal of being Australia’s best insurer! If this sounds like you, apply today.
Auto & General values individual differences and believes in fostering an inclusive culture that creates a great place to work for all.
A note from Auto & General to recruitment agencies: We politely ask that you avoid making any approaches or sending any unsolicited resumes to our Recruitment Team or Hiring Leaders across our business. Auto & General is not responsible for any fees related to unsolicited resumes
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistant position is now open for candidates interested in the Back Office Jobs sector. This role in Toowong offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
