Job Description
Location: Wellington Regional Hospital
Contract: Permanent, Full Time (1.0 FTE)
Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we're building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.
About the Role
The purpose of the Executive Support position is to provide proactive, high quality, effective, efficient, professional and confidential executive assistance to the Office of the GDO and EA to GDO.
This position assists the Office of the GDO, and the Executive Assistant, with a significant amount of co-ordination to support the offices' ability to focus on its performance priorities and also deputises for the Executive Assistant as necessary.
Activities are, but not limited to:
Contract Approval process
Governance meeting co-ordination
Co-ordination of correspondence such as HDC, OIAs, DREPs, Ministerials, Complaints and WPQs in liaison with the EA to GDO.
In this role you will:
Be results orientated
Be an excellent organiser and problem solver who is calm and customer focused.
Have the ability to build working relationships with a variety of different people.
Be able to analyse systems and processes for the best outcome
About the Team/Service/ Location
The Office of the GDO supports the GDO, and the Hospital & Specialist Services Leadership team, and the functions and processes for governance and decision-making required by the CCHV District.
CCHV serves a population of 540,000 people with a team of approx. 10,000 staff and providing services to the community across several sites including Kapiti, Kenepuru, Porirua, Hutt Valley and Wellington, with Wellington Regional Hospital providing tertiary level services to the wider region. The Mental Health, Addictions and Intellectual Disability Services (MHAIDS) also sit within this group and provides local, regional and some national services.
About you
To be successful in this role you will have:
Experience and knowledge in providing pro-active high-level executive/secretarial and administration support in a dynamic and changing environment.
Experience using a wide range of computer programs and applications and information management systems.
Ability to effectively manage high volumes of work and conflicting demands.
Excellent communication and stakeholder engagement skills.
Working at Health New Zealand
Health New Zealand | Te Whatu Ora is 'the weaving of wellness'. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand.
Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome application from all people, including all gender identities, ages, ethnicities, ****** orientations, and disability. A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community.
How to Apply
To apply please click 'apply now.' All applications must be submitted through our online careers' portal by 22nd April. If you have any questions about the role, please contact [email protected]
We will review applications as received and may proceed with the recruitment process, before the closing date of this advertisement.
Contract: Permanent, Full Time (1.0 FTE)
Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we're building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.
About the Role
The purpose of the Executive Support position is to provide proactive, high quality, effective, efficient, professional and confidential executive assistance to the Office of the GDO and EA to GDO.
This position assists the Office of the GDO, and the Executive Assistant, with a significant amount of co-ordination to support the offices' ability to focus on its performance priorities and also deputises for the Executive Assistant as necessary.
Activities are, but not limited to:
Contract Approval process
Governance meeting co-ordination
Co-ordination of correspondence such as HDC, OIAs, DREPs, Ministerials, Complaints and WPQs in liaison with the EA to GDO.
In this role you will:
Be results orientated
Be an excellent organiser and problem solver who is calm and customer focused.
Have the ability to build working relationships with a variety of different people.
Be able to analyse systems and processes for the best outcome
About the Team/Service/ Location
The Office of the GDO supports the GDO, and the Hospital & Specialist Services Leadership team, and the functions and processes for governance and decision-making required by the CCHV District.
CCHV serves a population of 540,000 people with a team of approx. 10,000 staff and providing services to the community across several sites including Kapiti, Kenepuru, Porirua, Hutt Valley and Wellington, with Wellington Regional Hospital providing tertiary level services to the wider region. The Mental Health, Addictions and Intellectual Disability Services (MHAIDS) also sit within this group and provides local, regional and some national services.
About you
To be successful in this role you will have:
Experience and knowledge in providing pro-active high-level executive/secretarial and administration support in a dynamic and changing environment.
Experience using a wide range of computer programs and applications and information management systems.
Ability to effectively manage high volumes of work and conflicting demands.
Excellent communication and stakeholder engagement skills.
Working at Health New Zealand
Health New Zealand | Te Whatu Ora is 'the weaving of wellness'. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand.
Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome application from all people, including all gender identities, ages, ethnicities, ****** orientations, and disability. A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community.
How to Apply
To apply please click 'apply now.' All applications must be submitted through our online careers' portal by 22nd April. If you have any questions about the role, please contact [email protected]
We will review applications as received and may proceed with the recruitment process, before the closing date of this advertisement.
💡 Quick Summary
Seeking a career-building opportunity? The Executive assistant position is now open for candidates interested in the Admin Executive sector. This role in Wellington offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
