Job Description
Location: Canberra
Applications close: 13 May 2026
Salary Range: $86,631 - $+1,80+
About the Department
The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:
Growing innovative & competitive businesses, industries and regions
Investing in science and technology
Strengthening the resources sector.
The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people’s lives whilst contributing to improved outcomes for Australia and our people.
If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future.
Please see the APSC’s APS Employee Value Proposition for more information on the benefits and value of employment within the APS.
The opportunity
The department is looking for enthusiastic support staff that are willing to go the extra mile to ensure the smooth running of their Executive’s team.
Previous Executive Assistant experience is not required if you have the right attitude, personality, and approach.
What’s in it for you?
Opportunities for growth, empowering you to expand your role as you develop new skills and interests.
The opportunity to access informal learning and development opportunities through on-the-job support and the department’s Executive Assistant Network.
Ongoing access to training through our learning management system, additional external training can be explored.
Our ideal candidate
Our ideal candidates will:
have excellent interpersonal skills and a demonstrated ability to work collaboratively and establish strong working relationships with a range of people
demonstrate discretion and integrity across your work
have excellent time management skills
be able to effectively manage multiple demands and prioritise work accordingly
demonstrate high level attention to detail
be comfortable and adaptable to changing priorities
show initiation in improving internal processes.
Our department has a commitment to inclusion and diversity, with an ambition of being the best possible place to work. This reflects the importance we place on our people and on creating a workplace culture where each and every one of us is valued and respected for our contribution. Our ideal candidate adds to this culture and our workplace in their own way.
What you will do
You will be responsible for providing executive and administrative support to one or more Senior Executive Service officers and their branch and/or division more broadly. You will do this through excellent organisation and office management skills.
The role includes, but is not limited to, the following duties:
Managing the diary and organising meetings of the Executive staff you support, including collating and printing meeting packs.
Assisting with workload management, including monitoring and triaging the inbox of the Executive you support, tracking correspondence and prioritising clearance items.
Assisting in the preparation of committee meetings and Senate Estimates hearings.
Keep contact lists up to date.
Tracking and processing administrative correspondence and documentation.
Advise, arrange, coordinate and reconcile all travel for the Executive you support.
Liaise with stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries.
Working with other Executive Support staff in your division on business improvement initiatives to streamline workflow and provide administrative support to your branch and/or division.
As an Executive Assistant, you will be responsible for:
Working cohesively with the division’s Executive Officer to manage processes and systems of the division including preparation of committee meetings and oversight of divisional coordination.
Providing general administrative support to your executive and the division including distributing information, preparing meeting agendas, record keeping and tracking correspondence.
Providing support to other Executives, Executive Assistants and the Executive Officer in the division when required.
Prioritising and identifying critical work requirements.
Networking across the department and APS, including having a high level of communication with Senior Executive Assistants and the Executive Support Team.
Mentoring and developing APS4 Executive Assistants in your division.
Supporting and working collaboratively with Executive Assistants in the department.
Establishing strong working relationships with key stakeholders.
Pro-actively improve internal processes.
Eligibility
To be eligible for employment in the APS and the department, candidates must be Australian Citizens.
Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level.
Notes
A merit pool will be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.
The department does currently offer flexible work opportunities for many roles. These vacancies are Canberra based, although flexible or remote work arrangements may be considered. Please reach out to the contact officer to discuss this further.
Application information
Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information.
Please provide a pitch explaining how your skills, knowledge and experience will be relevant to this role and why you are the best candidate for the position. Your pitch can contain no more than 500 words and should align to the key duties listed above.
Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format).
Accessible application documentation is available in other formats on request. Please contact [email protected] or (02) 6276 1235 if you require assistance with your application.
Please refer to our Applying for a position information for additional information on how to apply.
Contact Information
For more information regarding this opportunity, please contact [email protected].
Applications close: 13 May 2026
Salary Range: $86,631 - $+1,80+
About the Department
The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:
Growing innovative & competitive businesses, industries and regions
Investing in science and technology
Strengthening the resources sector.
The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people’s lives whilst contributing to improved outcomes for Australia and our people.
If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future.
Please see the APSC’s APS Employee Value Proposition for more information on the benefits and value of employment within the APS.
The opportunity
The department is looking for enthusiastic support staff that are willing to go the extra mile to ensure the smooth running of their Executive’s team.
Previous Executive Assistant experience is not required if you have the right attitude, personality, and approach.
What’s in it for you?
Opportunities for growth, empowering you to expand your role as you develop new skills and interests.
The opportunity to access informal learning and development opportunities through on-the-job support and the department’s Executive Assistant Network.
Ongoing access to training through our learning management system, additional external training can be explored.
Our ideal candidate
Our ideal candidates will:
have excellent interpersonal skills and a demonstrated ability to work collaboratively and establish strong working relationships with a range of people
demonstrate discretion and integrity across your work
have excellent time management skills
be able to effectively manage multiple demands and prioritise work accordingly
demonstrate high level attention to detail
be comfortable and adaptable to changing priorities
show initiation in improving internal processes.
Our department has a commitment to inclusion and diversity, with an ambition of being the best possible place to work. This reflects the importance we place on our people and on creating a workplace culture where each and every one of us is valued and respected for our contribution. Our ideal candidate adds to this culture and our workplace in their own way.
What you will do
You will be responsible for providing executive and administrative support to one or more Senior Executive Service officers and their branch and/or division more broadly. You will do this through excellent organisation and office management skills.
The role includes, but is not limited to, the following duties:
Managing the diary and organising meetings of the Executive staff you support, including collating and printing meeting packs.
Assisting with workload management, including monitoring and triaging the inbox of the Executive you support, tracking correspondence and prioritising clearance items.
Assisting in the preparation of committee meetings and Senate Estimates hearings.
Keep contact lists up to date.
Tracking and processing administrative correspondence and documentation.
Advise, arrange, coordinate and reconcile all travel for the Executive you support.
Liaise with stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries.
Working with other Executive Support staff in your division on business improvement initiatives to streamline workflow and provide administrative support to your branch and/or division.
As an Executive Assistant, you will be responsible for:
Working cohesively with the division’s Executive Officer to manage processes and systems of the division including preparation of committee meetings and oversight of divisional coordination.
Providing general administrative support to your executive and the division including distributing information, preparing meeting agendas, record keeping and tracking correspondence.
Providing support to other Executives, Executive Assistants and the Executive Officer in the division when required.
Prioritising and identifying critical work requirements.
Networking across the department and APS, including having a high level of communication with Senior Executive Assistants and the Executive Support Team.
Mentoring and developing APS4 Executive Assistants in your division.
Supporting and working collaboratively with Executive Assistants in the department.
Establishing strong working relationships with key stakeholders.
Pro-actively improve internal processes.
Eligibility
To be eligible for employment in the APS and the department, candidates must be Australian Citizens.
Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level.
Notes
A merit pool will be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.
The department does currently offer flexible work opportunities for many roles. These vacancies are Canberra based, although flexible or remote work arrangements may be considered. Please reach out to the contact officer to discuss this further.
Application information
Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information.
Please provide a pitch explaining how your skills, knowledge and experience will be relevant to this role and why you are the best candidate for the position. Your pitch can contain no more than 500 words and should align to the key duties listed above.
Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format).
Accessible application documentation is available in other formats on request. Please contact [email protected] or (02) 6276 1235 if you require assistance with your application.
Please refer to our Applying for a position information for additional information on how to apply.
Contact Information
For more information regarding this opportunity, please contact [email protected].
💡 Quick Summary
Seeking a career-building opportunity? The Executive Assistants, APS Level 5, Multiple Divisions position is now open for candidates interested in the Work from home Jobs sector. This role in Canberra offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Work from home Jobs is a plus.
