Job Description
Candidates only from shipping industry can apply
Preparation of Import & Export Documentation
Tracking and update client for shipment status
Preparing Daily Status Report of Imports Shipment and Tracking the movement on a daily basis. Preparing CMC LETTER & sending through e-mail to our Surveyor Opal Asia.
Sending Pre-alert Intimation along with KYC FORM to consignee. (if consignee is new , then only send KYC FORM)
Placing Job order i.e EDI FILE & ADVANCE
Obtaining IGM No. & Date & FINAL INWARD DATE from ICEGATE. After completion of vessel berthing IGM INWARD is uploaded by customs.
Delivery order to be issued to customers after IGM INWARD is finalized.
Cargo arrival notice to be send to consignee once IGM No. & Date is obtained & Survey Letter to be send to our surveyor.
Invoice to be send to customer only if they approaches us, always confirm whether they require Factory / Dock Invoice.
Issuing Delivery order to customers only after proper submission of documents from their end.
Checklist preparation, IGM checking and bill of entry filling with Visual IMPEX software and ICEGATE.
Collecting the delivery order from shipping line and arrange for clearing from CFS
Original BL copy duly endorsed by CONSIGNEE / CHA (if Bank then Bank endorsement)
Handle Pre and Post Shipment
Handling FOB, CIF and C&F shipment
Find H.S codes, Duty Structure with tariff book Payment & Original KYC FORM.
Issue GANG Letter & Off Loading Letter along with invoice & receipt
For Loaded Factory De-stuff below documents are required from customer’s CHA
ORIGINAL BL COPY duly endorsed by CHA & CONSIGNEE (If BANK, then Bank endorsement)
Bond on 100 Rs. Stamp Paper endorsed by CHA & CONSIGNEE
Insurance Policy per container & Blank Cheque
Sign Verification
Payment & KYC FORM.
Follow up for DO with shipping line. 2) Keeping tracks of all export and import shipments 3) Corresponding with liner, shipper , CHA & Transporters. 4) Handling Nomination Shipments. 5) Filing manifest on Odex and as per requirement of liner. 6) Update report in company’s software. 7) Co-ordination with overseas agent/offices. 10) preparing documents for third party CFS nomination 11) DPD + CFS documents filing as per consignee required.
Drafting Email to the Importer/Exporter/ Shipping Line
Filing online FSSAI Appointment for Import Consignment of food products
Preparing All type of bonds like Security Bond, Double Duty Bond & required related Letters
online payment formality with S/line
Preparation of Export Invoice (For CHA Deptt. & NVOCC)
Making HBL in Powershell & sending to the Shipper
Printing Original B/L
Billing of completed import and export documents
Maintain import register
Maintains filing of documents, other relevant papers,
Liaising with custom for issue of entry passes, bchaa passes,
Should have knowledge about Form No.13.
Preparation of container bonds, for every consignment, and other required bonds as per consignment requirement.
Preparation of Import & Export Documentation
Tracking and update client for shipment status
Preparing Daily Status Report of Imports Shipment and Tracking the movement on a daily basis. Preparing CMC LETTER & sending through e-mail to our Surveyor Opal Asia.
Sending Pre-alert Intimation along with KYC FORM to consignee. (if consignee is new , then only send KYC FORM)
Placing Job order i.e EDI FILE & ADVANCE
Obtaining IGM No. & Date & FINAL INWARD DATE from ICEGATE. After completion of vessel berthing IGM INWARD is uploaded by customs.
Delivery order to be issued to customers after IGM INWARD is finalized.
Cargo arrival notice to be send to consignee once IGM No. & Date is obtained & Survey Letter to be send to our surveyor.
Invoice to be send to customer only if they approaches us, always confirm whether they require Factory / Dock Invoice.
Issuing Delivery order to customers only after proper submission of documents from their end.
Checklist preparation, IGM checking and bill of entry filling with Visual IMPEX software and ICEGATE.
Collecting the delivery order from shipping line and arrange for clearing from CFS
Original BL copy duly endorsed by CONSIGNEE / CHA (if Bank then Bank endorsement)
Handle Pre and Post Shipment
Handling FOB, CIF and C&F shipment
Find H.S codes, Duty Structure with tariff book Payment & Original KYC FORM.
Issue GANG Letter & Off Loading Letter along with invoice & receipt
For Loaded Factory De-stuff below documents are required from customer’s CHA
ORIGINAL BL COPY duly endorsed by CHA & CONSIGNEE (If BANK, then Bank endorsement)
Bond on 100 Rs. Stamp Paper endorsed by CHA & CONSIGNEE
Insurance Policy per container & Blank Cheque
Sign Verification
Payment & KYC FORM.
Follow up for DO with shipping line. 2) Keeping tracks of all export and import shipments 3) Corresponding with liner, shipper , CHA & Transporters. 4) Handling Nomination Shipments. 5) Filing manifest on Odex and as per requirement of liner. 6) Update report in company’s software. 7) Co-ordination with overseas agent/offices. 10) preparing documents for third party CFS nomination 11) DPD + CFS documents filing as per consignee required.
Drafting Email to the Importer/Exporter/ Shipping Line
Filing online FSSAI Appointment for Import Consignment of food products
Preparing All type of bonds like Security Bond, Double Duty Bond & required related Letters
online payment formality with S/line
Preparation of Export Invoice (For CHA Deptt. & NVOCC)
Making HBL in Powershell & sending to the Shipper
Printing Original B/L
Billing of completed import and export documents
Maintain import register
Maintains filing of documents, other relevant papers,
Liaising with custom for issue of entry passes, bchaa passes,
Should have knowledge about Form No.13.
Preparation of container bonds, for every consignment, and other required bonds as per consignment requirement.
💡 Quick Summary
Seeking a career-building opportunity? The Executive |Export Import Documentation position is now open for candidates interested in the Marketing Executive Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Marketing Executive Jobs is a plus.
