Job Description
Full job description
Job no: 502120
Work type: Full time
Location: Hobart
Categories: Administration
Manage a complex and confidential workload with sound judgement, discretion, and autonomy in a dynamic, high-pressure environment
Coordinate and prioritise competing commitments, ensuring seamless communication and alignment between the Deputy Vice-Chancellor, Health academic units, and broader University portfolios
Full-time, fixed-term position for 2 years, based in Hobart (0.8 FTE considered for an ideal candidate)
About the opportunity
The Executive Officer provides comprehensive executive support to the Deputy Vice-Chancellor, Health (DVCH) and other senior leaders within the Health Office. As the University’s largest academic portfolio, Health encompasses significant scale and complexity, requiring the Executive Officer to exercise sound judgement, discretion, and the ability to manage competing priorities.
Operating in a dynamic and high-pressure environment, the Executive Officer manages a complex workload with a high degree of autonomy while ensuring the DVCH’s commitments remain well coordinated. The role demands a high level of organisation, initiative, and the flexibility to adapt rapidly to emerging priorities and circumstances.
Serving as a central liaison between the DVCH, Health academic units, and broader University portfolios, the position ensures alignment between strategic intent and operational delivery. The Executive Officer also contributes to the continuous improvement of systems and processes, both in Health and across the University.
What you’ll do:
Act as the primary point of contact for the Deputy Vice-Chancellor, Health (DVCH), assessing and prioritising requests including sensitive and confidential matters, and managing complex scheduling including diary coordination.
Ensure the DVCH is prepared for all engagements and commitments through strategic scheduling and supporting briefing preparation.
Oversee the flow of communication and documentation on behalf of the DVCH, including drafting high-quality correspondence, briefings, and meeting documentation.
Coordinate and continually improve administrative processes and systems within the Health Office including academic promotions, probations, and honorary titles.
Display a high level of initiative and engage proactively with Health staff to facilitate coordinated support. Participate in regular coordination meetings, contribute to annual planning cycles, escalate complex matters appropriately, and support integrated stakeholder management activities.
What we’re looking for:
Experience in a senior executive support role, preferably within a higher education or complex organisational environment, with a demonstrated ability to manage sensitive information with discretion and maintain strict confidentiality.
Exceptional written and verbal communication skills, with the ability to communicate with impact, tailor messaging for diverse audiences, and produce high-quality correspondence, briefings, and documentation to support executive decision-making.
Demonstrated experience supporting governance processes and working within regulatory and compliance frameworks, with an understanding of organisational structures, policies, and legislative contexts.
Proven ability to work autonomously and manage multiple complex projects and competing priorities in a dynamic environment, consistently meeting tight deadlines and delivering high-quality outcomes while building effective working relationships across all levels of an organisation.
Advanced proficiency in Microsoft Office Suite and digital collaboration platforms (e.g. Microsoft Teams), with experience using enterprise systems such as HR, finance, procurement, and workflow tools, and the ability to act as a system delegate or administrator where required.
Salary details
Appointment to this role will be at HEO 6 and will have a total remuneration package of up to $116,872 comprising base salary within the range of $92,120 to $99,891 plus 17% superannuation.
How to Apply
To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success profile.
For further information about this position, please contact Kaitlyn Scolyer, Executive Advisor, Health, [email protected]
For current UTAS staff, in submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
Please refer to the attached Position Description Below for full details.
Applications close Sunday, 1 March 2026, 11.55pm
The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.
As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.
To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.
Advertised: 13 Feb 2026 Tasmania Daylight Time
Applications close: 01 Mar 2026 Tasmania Daylight Time
Job no: 502120
Work type: Full time
Location: Hobart
Categories: Administration
Manage a complex and confidential workload with sound judgement, discretion, and autonomy in a dynamic, high-pressure environment
Coordinate and prioritise competing commitments, ensuring seamless communication and alignment between the Deputy Vice-Chancellor, Health academic units, and broader University portfolios
Full-time, fixed-term position for 2 years, based in Hobart (0.8 FTE considered for an ideal candidate)
About the opportunity
The Executive Officer provides comprehensive executive support to the Deputy Vice-Chancellor, Health (DVCH) and other senior leaders within the Health Office. As the University’s largest academic portfolio, Health encompasses significant scale and complexity, requiring the Executive Officer to exercise sound judgement, discretion, and the ability to manage competing priorities.
Operating in a dynamic and high-pressure environment, the Executive Officer manages a complex workload with a high degree of autonomy while ensuring the DVCH’s commitments remain well coordinated. The role demands a high level of organisation, initiative, and the flexibility to adapt rapidly to emerging priorities and circumstances.
Serving as a central liaison between the DVCH, Health academic units, and broader University portfolios, the position ensures alignment between strategic intent and operational delivery. The Executive Officer also contributes to the continuous improvement of systems and processes, both in Health and across the University.
What you’ll do:
Act as the primary point of contact for the Deputy Vice-Chancellor, Health (DVCH), assessing and prioritising requests including sensitive and confidential matters, and managing complex scheduling including diary coordination.
Ensure the DVCH is prepared for all engagements and commitments through strategic scheduling and supporting briefing preparation.
Oversee the flow of communication and documentation on behalf of the DVCH, including drafting high-quality correspondence, briefings, and meeting documentation.
Coordinate and continually improve administrative processes and systems within the Health Office including academic promotions, probations, and honorary titles.
Display a high level of initiative and engage proactively with Health staff to facilitate coordinated support. Participate in regular coordination meetings, contribute to annual planning cycles, escalate complex matters appropriately, and support integrated stakeholder management activities.
What we’re looking for:
Experience in a senior executive support role, preferably within a higher education or complex organisational environment, with a demonstrated ability to manage sensitive information with discretion and maintain strict confidentiality.
Exceptional written and verbal communication skills, with the ability to communicate with impact, tailor messaging for diverse audiences, and produce high-quality correspondence, briefings, and documentation to support executive decision-making.
Demonstrated experience supporting governance processes and working within regulatory and compliance frameworks, with an understanding of organisational structures, policies, and legislative contexts.
Proven ability to work autonomously and manage multiple complex projects and competing priorities in a dynamic environment, consistently meeting tight deadlines and delivering high-quality outcomes while building effective working relationships across all levels of an organisation.
Advanced proficiency in Microsoft Office Suite and digital collaboration platforms (e.g. Microsoft Teams), with experience using enterprise systems such as HR, finance, procurement, and workflow tools, and the ability to act as a system delegate or administrator where required.
Salary details
Appointment to this role will be at HEO 6 and will have a total remuneration package of up to $116,872 comprising base salary within the range of $92,120 to $99,891 plus 17% superannuation.
How to Apply
To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success profile.
For further information about this position, please contact Kaitlyn Scolyer, Executive Advisor, Health, [email protected]
For current UTAS staff, in submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
Please refer to the attached Position Description Below for full details.
Applications close Sunday, 1 March 2026, 11.55pm
The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.
As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.
To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.
Advertised: 13 Feb 2026 Tasmania Daylight Time
Applications close: 01 Mar 2026 Tasmania Daylight Time
💡 Quick Summary
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