Job Description
Job Title: Executive Secretary
Location: Chicago, IL
Hire Type: Contingent
Pay Range: $ 29.00/hour
Work Type: Full-time
Work Model: Onsite
Work Schedule: Monday – Friday, 8 am – 5 pm
Recruiter Contact: Natalie Dunn | [email protected]
Nature & Scope:
Positional Overview
The Imagine Group is recruiting for Executive Secretary on behalf of our client, a leading financial institution in Buffalo, New York , serving individuals, businesses, and communities across the eastern United States. Known for its strong regional presence, commitment to community engagement, and focus on long-term customer relationships, the organization offers a stable and collaborative work environment with opportunities for growth.
In this role, you will be responsible for providing high-level administrative support to senior executives, including managing complex calendars, coordinating meetings, and handling confidential communications. You will organize travel arrangements, prepare reports and presentations, and serve as a key point of contact between leadership and internal or external stakeholders. This position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment.
Role & Responsibility:
Tasks That Will Lead to Your Success
• Provide a wide variety of administrative and staff support requiring high-level analytical and organizational skills to executive management; Administer programs, projects, and assignments specific to department.
• Prepare correspondence, reports, and data tables of an advanced nature; Compose memos and other types of correspondence for executive management.
• Perform project-oriented assignments for executive to include researching data, compiling information, and prepare formal results on results and recommendations.
• Maintain executives business calendar and uses discretion to screen requests for meetings and appointments; Reschedule meetings and appointments to meet special contingencies; Coordinate all travel arrangements and prepare business itineraries.
• Coordinate the preparation and maintenance of records, statistics, and reports pertaining to department operations, issues, etc.
• Prepare and arrange business presentations, management letters, and other communications ensuring materials are prepared in a timely and professional manner.
• Serve as liaison between executive management and Bank personnel, respond to questions and/or issues on organizational and departmental matters; Handle a wide variety of situations and conflicts involving the day-to-day activities and operations of the department.
• Incumbent works under general supervision and must exercise extensive discretion and judgment.
• Incumbent must maintain confidentiality.
• Incumbent is responsible for performing high-level administrative/project assignments, relieving senior management of many of the day-to-day operations and ensuring smooth functioning of department.
• Contacts are generally both internal and external.
Skills & Experience
Qualifications That Will Help You Thrive
• Bachelor's degree or equivalent in work experience.
• Five to seven years progressive secretarial/administrative experience.
• Excellent word processing skills.
• Highly skilled with current standard word processing, spreadsheet, presentation, and database software and programs.
• Strong administrative/project ability.
• Ability to use independent judgment, discretion and maintain confidentiality on Bank matters.
• Detail oriented.
• Ability to communicate effectively and professionally with all levels of personnel.
• Strong knowledge of Bank's organization, policies and procedures.
Location: Chicago, IL
Hire Type: Contingent
Pay Range: $ 29.00/hour
Work Type: Full-time
Work Model: Onsite
Work Schedule: Monday – Friday, 8 am – 5 pm
Recruiter Contact: Natalie Dunn | [email protected]
Nature & Scope:
Positional Overview
The Imagine Group is recruiting for Executive Secretary on behalf of our client, a leading financial institution in Buffalo, New York , serving individuals, businesses, and communities across the eastern United States. Known for its strong regional presence, commitment to community engagement, and focus on long-term customer relationships, the organization offers a stable and collaborative work environment with opportunities for growth.
In this role, you will be responsible for providing high-level administrative support to senior executives, including managing complex calendars, coordinating meetings, and handling confidential communications. You will organize travel arrangements, prepare reports and presentations, and serve as a key point of contact between leadership and internal or external stakeholders. This position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment.
Role & Responsibility:
Tasks That Will Lead to Your Success
• Provide a wide variety of administrative and staff support requiring high-level analytical and organizational skills to executive management; Administer programs, projects, and assignments specific to department.
• Prepare correspondence, reports, and data tables of an advanced nature; Compose memos and other types of correspondence for executive management.
• Perform project-oriented assignments for executive to include researching data, compiling information, and prepare formal results on results and recommendations.
• Maintain executives business calendar and uses discretion to screen requests for meetings and appointments; Reschedule meetings and appointments to meet special contingencies; Coordinate all travel arrangements and prepare business itineraries.
• Coordinate the preparation and maintenance of records, statistics, and reports pertaining to department operations, issues, etc.
• Prepare and arrange business presentations, management letters, and other communications ensuring materials are prepared in a timely and professional manner.
• Serve as liaison between executive management and Bank personnel, respond to questions and/or issues on organizational and departmental matters; Handle a wide variety of situations and conflicts involving the day-to-day activities and operations of the department.
• Incumbent works under general supervision and must exercise extensive discretion and judgment.
• Incumbent must maintain confidentiality.
• Incumbent is responsible for performing high-level administrative/project assignments, relieving senior management of many of the day-to-day operations and ensuring smooth functioning of department.
• Contacts are generally both internal and external.
Skills & Experience
Qualifications That Will Help You Thrive
• Bachelor's degree or equivalent in work experience.
• Five to seven years progressive secretarial/administrative experience.
• Excellent word processing skills.
• Highly skilled with current standard word processing, spreadsheet, presentation, and database software and programs.
• Strong administrative/project ability.
• Ability to use independent judgment, discretion and maintain confidentiality on Bank matters.
• Detail oriented.
• Ability to communicate effectively and professionally with all levels of personnel.
• Strong knowledge of Bank's organization, policies and procedures.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Secretary position is now open for candidates interested in the Admin Executive sector. This role in Chicago offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
