Job Description
Reporting to the Senior Business Officer you will be responsible for providing comprehensive efficient, effective and confidential executive administration and business support in a manner that is compliant with Queensland Health's administration policies and standards.
Your key responsibilities will include:
Maintaining effective working relationships by communicating, consulting, and negotiating with Queensland Health (QH) ICT and health care professionals.
Proactively managing and organising all aspects of the Senior Director's office including, (but not limited to):
Accurate up to date diary management (ensuring forward planning, proactive rescheduling of meetings, accuracy of itineraries and provision of supporting documents for meetings)
Ensuring the Senior Director tracks to schedule
Arrangement of travel
Establishment and maintenance of contact lists and systems
Preparation of written information, letters, briefs and correspondence
Preparation of meeting papers and pre, during and post meeting administrative support (preparing meeting rooms, including technical equipment, meeting and greeting guests, meeting minutes).
Inbox management, including appropriate configuration management.
Support staff in the development of strategy responses, briefs, analysis, advice, submissions, presentations, reports and information papers by providing research, analytical and desktop publishing support.
Management of Unit wide correspondence and mailbox, ensuring the timely and accurate management of formal correspondence items.
Provide support to the Senior Business Officer and Senior Director to achieve deliverables as required.
Is this the opportunity for you?
To be considered for this role you will demonstrate previous experience providing high-level administrative and secretarial support to senior/executive level managers within a high-pressured environment for a large organisation.
You will demonstrate skills to deal effectively with sensitive issues, demonstrate high level analytical skills with the ability to work autonomously, utilise discretion and initiative in the absence of decision makers, and effectively track and meet tight deadlines.
The role will suit a highly effective communicator with demonstrated ability to produce high level correspondence, briefing notes and reports for senior level managers using tact and diplomacy. You will have advanced skills using the Microsoft Office Suite including experience in email and diary management and demonstrate the ability to build and maintain strong working relationships with stakeholders from all levels of an organisation.
Additionally, you will be self-motivated with a strong work ethic, and demonstrate the ability to effectively deal with sensitive and confidential issues in a fast-paced environment.
About eHealth Queensland:
eHealth Queensland is one of the largest Information Communication Technology operations in the state. It is responsible for ensuring the smooth operation of information systems and technologies so that Queensland Health employees and health providers have access to information that supports the delivery of health care.
Benefits of working with eHealth Queensland:
By joining eHealth Queensland, you will work within a fast-paced, challenging and supportive environment where every employee plays a critical role in our ongoing success.
bmit your resume and a short statement (maximum 2 pages) on how your experience, abilities, knowledge and personal qualities are relevant for the role, taking into account the key responsibilities and attributes noted in the ‘How you will be assessed?' section.
Your key responsibilities will include:
Maintaining effective working relationships by communicating, consulting, and negotiating with Queensland Health (QH) ICT and health care professionals.
Proactively managing and organising all aspects of the Senior Director's office including, (but not limited to):
Accurate up to date diary management (ensuring forward planning, proactive rescheduling of meetings, accuracy of itineraries and provision of supporting documents for meetings)
Ensuring the Senior Director tracks to schedule
Arrangement of travel
Establishment and maintenance of contact lists and systems
Preparation of written information, letters, briefs and correspondence
Preparation of meeting papers and pre, during and post meeting administrative support (preparing meeting rooms, including technical equipment, meeting and greeting guests, meeting minutes).
Inbox management, including appropriate configuration management.
Support staff in the development of strategy responses, briefs, analysis, advice, submissions, presentations, reports and information papers by providing research, analytical and desktop publishing support.
Management of Unit wide correspondence and mailbox, ensuring the timely and accurate management of formal correspondence items.
Provide support to the Senior Business Officer and Senior Director to achieve deliverables as required.
Is this the opportunity for you?
To be considered for this role you will demonstrate previous experience providing high-level administrative and secretarial support to senior/executive level managers within a high-pressured environment for a large organisation.
You will demonstrate skills to deal effectively with sensitive issues, demonstrate high level analytical skills with the ability to work autonomously, utilise discretion and initiative in the absence of decision makers, and effectively track and meet tight deadlines.
The role will suit a highly effective communicator with demonstrated ability to produce high level correspondence, briefing notes and reports for senior level managers using tact and diplomacy. You will have advanced skills using the Microsoft Office Suite including experience in email and diary management and demonstrate the ability to build and maintain strong working relationships with stakeholders from all levels of an organisation.
Additionally, you will be self-motivated with a strong work ethic, and demonstrate the ability to effectively deal with sensitive and confidential issues in a fast-paced environment.
About eHealth Queensland:
eHealth Queensland is one of the largest Information Communication Technology operations in the state. It is responsible for ensuring the smooth operation of information systems and technologies so that Queensland Health employees and health providers have access to information that supports the delivery of health care.
Benefits of working with eHealth Queensland:
By joining eHealth Queensland, you will work within a fast-paced, challenging and supportive environment where every employee plays a critical role in our ongoing success.
bmit your resume and a short statement (maximum 2 pages) on how your experience, abilities, knowledge and personal qualities are relevant for the role, taking into account the key responsibilities and attributes noted in the ‘How you will be assessed?' section.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Support Officer position is now open for candidates interested in the Government Job Alert sector. This role in Brisbane offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.
