Job Description
Full job description
DESCRIPTION
The Australian Retail team is seeking an exceptionally proactive, highly organized, and team-oriented Executive Team Assistant to orchestrate the key events and mechanisms that drive our AU Stores Organisation forward. Based in Sydney, this role reports directly to the Country Manager for Amazon Australia.
This is a unique opportunity that offers something rare: deep visibility into how a major retail organization operates at the highest levels, without the traditional constraints of supporting a single executive's calendar. Instead, you'll be the central orchestrator of our organizational rhythm—managing the master event calendar, executing high-impact events, and ensuring our leadership team stays aligned and moving forward.
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There are also a great range of benefits that make Amazon a great place to work, including our popular Dogs At Work program which has been proven to lower stress and boost morale and is now running successfully in our corporate offices around Australia.
Amazon has all kinds of jobs for all kinds of people, and prides itself on hiring individuals with all types of background and experiences and celebrates diversity of leadership and thought as a key component in its mission to create the most customer-centric company in the world.
This position requires presence at our CBD location.
Key job responsibilities
Creating and maintaining the master event calendar for the AU Stores Organisation, planning 12 months in advance and ensuring all stakeholders are aligned
Managing and executing high-impact events including leadership offsites, key stakeholder visits, Amazon Live sessions, and Lunch & Learn programs from conception to completion
Owning key organizational documents to ensure they remain current, accurate, and accessible to leadership and teams
Building strong relationships with stakeholders across the business to gather event requirements, coordinate logistics, and ensure seamless execution
Working closely with Executive Assistants across the organization, serving as the connective tissue that keeps our key events running smoothly
Proactively identifying conflicts and opportunities in the organizational calendar, anticipating needs, and solving problems before they arise
A day in the life
As the Executive Team Assistant, you'll be the central orchestrator of our organizational calendar and key business events. You'll work 12 months ahead, ensuring every critical meeting, offsite, and mechanism is planned, documented, and executed flawlessly. This isn't about managing an executive's calendar—it's about managing the organizational rhythm that keeps our entire AU Stores team aligned and moving forward.
This exciting role requires superior attention to detail, exceptional organizational skills, and the ability to juggle multiple critical workstreams simultaneously. A good sense of humor is critical, as is the ability to be flexible, work autonomously, and change direction at a moment's notice when priorities shift.
Curious about life at Amazon Stores Australia? Visit this link to explore our culture, leadership principles, and commitment to sustainability. Join one of LinkedIn's top-ranked companies in Australia and help shape the future of ecommerce alongside some of the brightest minds in the industry.
About the team
We are a collaborative and forward-thinking group dedicated to revolutionizing retail experiences across Australia. Our team values innovation, adaptability, and the power of strategic coordination. By joining us, you'll play a crucial role in supporting leadership initiatives that shape the future of retail.
BASIC QUALIFICATIONS
3+ years of executive assistant experience
Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
Experience in a fast-paced, high-tech company
Knowledge of Microsoft Office products and applications
Experience with end-to-end project management
PREFERRED QUALIFICATIONS
Experience leading process improvements
Experience designing processes to maximize efficiency
Acknowledgement of country:
In the spirit of reconciliation Amazon acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.
IDE statement:
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
DESCRIPTION
The Australian Retail team is seeking an exceptionally proactive, highly organized, and team-oriented Executive Team Assistant to orchestrate the key events and mechanisms that drive our AU Stores Organisation forward. Based in Sydney, this role reports directly to the Country Manager for Amazon Australia.
This is a unique opportunity that offers something rare: deep visibility into how a major retail organization operates at the highest levels, without the traditional constraints of supporting a single executive's calendar. Instead, you'll be the central orchestrator of our organizational rhythm—managing the master event calendar, executing high-impact events, and ensuring our leadership team stays aligned and moving forward.
________________________________________________
There are also a great range of benefits that make Amazon a great place to work, including our popular Dogs At Work program which has been proven to lower stress and boost morale and is now running successfully in our corporate offices around Australia.
Amazon has all kinds of jobs for all kinds of people, and prides itself on hiring individuals with all types of background and experiences and celebrates diversity of leadership and thought as a key component in its mission to create the most customer-centric company in the world.
This position requires presence at our CBD location.
Key job responsibilities
Creating and maintaining the master event calendar for the AU Stores Organisation, planning 12 months in advance and ensuring all stakeholders are aligned
Managing and executing high-impact events including leadership offsites, key stakeholder visits, Amazon Live sessions, and Lunch & Learn programs from conception to completion
Owning key organizational documents to ensure they remain current, accurate, and accessible to leadership and teams
Building strong relationships with stakeholders across the business to gather event requirements, coordinate logistics, and ensure seamless execution
Working closely with Executive Assistants across the organization, serving as the connective tissue that keeps our key events running smoothly
Proactively identifying conflicts and opportunities in the organizational calendar, anticipating needs, and solving problems before they arise
A day in the life
As the Executive Team Assistant, you'll be the central orchestrator of our organizational calendar and key business events. You'll work 12 months ahead, ensuring every critical meeting, offsite, and mechanism is planned, documented, and executed flawlessly. This isn't about managing an executive's calendar—it's about managing the organizational rhythm that keeps our entire AU Stores team aligned and moving forward.
This exciting role requires superior attention to detail, exceptional organizational skills, and the ability to juggle multiple critical workstreams simultaneously. A good sense of humor is critical, as is the ability to be flexible, work autonomously, and change direction at a moment's notice when priorities shift.
Curious about life at Amazon Stores Australia? Visit this link to explore our culture, leadership principles, and commitment to sustainability. Join one of LinkedIn's top-ranked companies in Australia and help shape the future of ecommerce alongside some of the brightest minds in the industry.
About the team
We are a collaborative and forward-thinking group dedicated to revolutionizing retail experiences across Australia. Our team values innovation, adaptability, and the power of strategic coordination. By joining us, you'll play a crucial role in supporting leadership initiatives that shape the future of retail.
BASIC QUALIFICATIONS
3+ years of executive assistant experience
Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
Experience in a fast-paced, high-tech company
Knowledge of Microsoft Office products and applications
Experience with end-to-end project management
PREFERRED QUALIFICATIONS
Experience leading process improvements
Experience designing processes to maximize efficiency
Acknowledgement of country:
In the spirit of reconciliation Amazon acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.
IDE statement:
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
💡 Quick Summary
Seeking a career-building opportunity? The Executive Team Assistant - 6 Months Fixed Term Contract [PART TIME], Amazon Stores position is now open for candidates interested in the Office Assistant Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
