Job Description
Job Overview
We’re looking for someone who can step into a fast-moving construction and restoration company, stay organized under pressure, and help keep the office side of the business running smoothly and efficiently.
Wolverine Industries & Wolverine Restoration is a growing company specializing in property maintenance, restoration, and commercial construction. No two days look the same around here. Phones ring, priorities shift, projects move quickly, and there’s usually a lot happening at once — so we’re looking for someone who genuinely thrives in that kind of environment.
This role is for an experienced Office Administrator who already knows the ropes. You’ve handled accounts receivable, accounts payable, payroll, onboarding, invoicing, and all the behind-the-scenes office work that keeps a company operating properly. You’re comfortable inside QuickBooks — not just “familiar” with it, but confident using it day to day.
You’ll be working directly with ownership and management, helping manage email flow, tracking priorities, handling invoicing and financial organization, and making sure important tasks don’t get overlooked. We’re looking for someone who is naturally organized, adaptable, and able to manage multiple responsibilities without needing constant direction.
One thing that’s important to us is being comfortable with technology and AI tools. We’d love someone who actively uses tools like ChatGPT (and similar platforms) to improve efficiency, stay organized, streamline repetitive tasks, and help make office processes smoother and more efficient.
Personality matters here too. You’ll be working with a good crew in a positive environment, so we’re looking for someone who’s upbeat, professional, easy to get along with, and has a good sense of humor. Someone who can stay calm when things get busy, communicate well, and keep things moving without bringing stress into the room.
This position is best suited for someone who:
Is self-driven and proactive
Learns quickly and adapts easily
Can prioritize tasks without needing hand-holding
Enjoys staying organized and efficient
Takes pride in doing their job well
We’ll have a short transition period with our current office manager to help familiarize the successful applicant with our existing systems and workflow, but we are looking for someone with solid experience who can step in confidently.
To Apply:
Please send:
Your resume
A short note outlining:
Your experience with QuickBooks
Your experience using AI or technology to improve workflow or organization
Why you feel you’d be a good fit for this role
If you’re highly organized, motivated, tech-savvy, and enjoy working in a fast-paced environment with a great team, we’d love to hear from you.
Pay: $25.00-$35.00 per hour
Application question(s):
Have you worked with QuickBooks before?
Are you familiar with using AI/ChatGPT?
Work Location: In person
We’re looking for someone who can step into a fast-moving construction and restoration company, stay organized under pressure, and help keep the office side of the business running smoothly and efficiently.
Wolverine Industries & Wolverine Restoration is a growing company specializing in property maintenance, restoration, and commercial construction. No two days look the same around here. Phones ring, priorities shift, projects move quickly, and there’s usually a lot happening at once — so we’re looking for someone who genuinely thrives in that kind of environment.
This role is for an experienced Office Administrator who already knows the ropes. You’ve handled accounts receivable, accounts payable, payroll, onboarding, invoicing, and all the behind-the-scenes office work that keeps a company operating properly. You’re comfortable inside QuickBooks — not just “familiar” with it, but confident using it day to day.
You’ll be working directly with ownership and management, helping manage email flow, tracking priorities, handling invoicing and financial organization, and making sure important tasks don’t get overlooked. We’re looking for someone who is naturally organized, adaptable, and able to manage multiple responsibilities without needing constant direction.
One thing that’s important to us is being comfortable with technology and AI tools. We’d love someone who actively uses tools like ChatGPT (and similar platforms) to improve efficiency, stay organized, streamline repetitive tasks, and help make office processes smoother and more efficient.
Personality matters here too. You’ll be working with a good crew in a positive environment, so we’re looking for someone who’s upbeat, professional, easy to get along with, and has a good sense of humor. Someone who can stay calm when things get busy, communicate well, and keep things moving without bringing stress into the room.
This position is best suited for someone who:
Is self-driven and proactive
Learns quickly and adapts easily
Can prioritize tasks without needing hand-holding
Enjoys staying organized and efficient
Takes pride in doing their job well
We’ll have a short transition period with our current office manager to help familiarize the successful applicant with our existing systems and workflow, but we are looking for someone with solid experience who can step in confidently.
To Apply:
Please send:
Your resume
A short note outlining:
Your experience with QuickBooks
Your experience using AI or technology to improve workflow or organization
Why you feel you’d be a good fit for this role
If you’re highly organized, motivated, tech-savvy, and enjoy working in a fast-paced environment with a great team, we’d love to hear from you.
Pay: $25.00-$35.00 per hour
Application question(s):
Have you worked with QuickBooks before?
Are you familiar with using AI/ChatGPT?
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Experienced Office Administrator position is now open for candidates interested in the Office Assistant Jobs sector. This role in Kelowna offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
