Job Description
Australian Museum
Reference number
req115
Occupation
Administration and Clerical
Work type
Part-Time
Location
Sydney City
Salary Information
You will be paid an annual salary of $75,728 - $82,329, plus employer’s contribution to superannuation (currently 12%) and annual leave loading.
Closing date
01 April 2026 at 10:00am
Facilities Administrator
Job Closing date: 10:00AM, 2 April 2026
Join us at the Australian Museum and help us to achieve our Mission to ignite wonder, inspire debate and drive change.
About the Role
The Facilities Administrator provides essential administrative and operational support to the Facilities team, helping to ensure the efficient delivery of building services and maintenance activities.
You'll be responsible for maintaining accurate records and documentation, logging and tracking maintenance work orders, and supporting financial and procurement processes in line with agency procedures.
This is a varied, hands-on role that requires strong organisation and attention to detail. You'll also provide flexible support across the team, including reporting, data entry, and other ad hoc tasks, contributing to the overall effectiveness of the Facilities function.
Employment Status:
Clerk Grade 1/2
Fixed Term, up to 30 June 2026
Part-time, 3 days per week
You will be paid a competitive total remuneration package of $85,951–$93,443, including an annual salary of $75,728–$82,329, plus employer's contribution to superannuation (currently 12%) and annual leave loading.
Click on the following links to begin the journey to find your new career at the AM:
Role Description
AM Candidate Pack
About you
You're a highly organised and detail-oriented administrator who enjoys working in a fast-paced environment where priorities can shift. You're confident managing multiple tasks at once, while maintaining accuracy across records, financial processes, and operational documentation.
You're also confident working with systems and data, with experience in recordkeeping, data entry, and supporting financial or procurement processes. Most importantly, you're adaptable, reliable, and enjoy being part of a team that keeps essential services running smoothly.
Knowledge and Experience
Experience using work order systems (such as SAP or myWorkZone), with the ability to maintain accurate records and documentation in line with agency standards and compliance requirements.
Experience raising purchase orders and processing invoices in accordance with organisational financial procedures.
About the Australian Museum
The Australian Museum is truly a great place to work. We aim to be a leading voice for the richness of life, the Earth and culture in Australia and the Pacific. We commit to transform the conversation around climate change, the environment and wildlife conservation; be a strong advocate for First Nations' culture; and continue to develop world-leading science, collections, exhibitions and education programs.
The Australian Museum acknowledges that we operate on the lands, waters and skies of many First Nations Peoples. As Australia's first museum, we share the responsibility of advocating for Country and honouring First Nations Peoples and knowledges.
Check out our current exhibitions and events here.
Benefits
Besides working together with other like-minded people, you will have access to professional development opportunities and dedicated Wellbeing programs.
How to Apply
Applicants must submit:
A one to two page covering letter which addresses the role description's essential requirements, key knowledge and experience
Resume
As part of the online application process, you will be prompted to answer the following targeted questions:
Please provide an example of a time when you were required to manage multiple competing priorities, such as administrative tasks, stakeholder requests, and time-sensitive deadlines. How did you organise and prioritise your workload to ensure accuracy and timely delivery? (300 words maximum)
Please list your experience with work order systems. (300 words maximum)
The successful applicant will be subject to a national criminal records check. As recommended by the Australian Technical Advisory Group on Immunisation (ATAGI), the Australian Museum encourages all applicants who can be safely vaccinated for COVID-19, to be so.
Contact person: Gordon Lam, Head of Facilities, Gordon.Lam@Australian.Museum
Inclusive and Welcoming
The Australian Museum is committed to building a workforce that reflects the rich diversity of the communities we serve. We actively encourage applications from First Nations, Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, and members of the LGBTQIA+ community.
The AM is a diverse and inclusive workplace where everyone is valued, respected and supported to thrive. We are committed to embedding diversity and inclusion in everything we do—from our recruitment practices and workplace culture to our career development programs and day-to-day operations.
If you require adjustments to the recruitment process, please contact the hiring manager or note your requirements in your application. This may include providing information in alternative formats, accessible interview locations, or additional time for assessments.
Reference number
req115
Occupation
Administration and Clerical
Work type
Part-Time
Location
Sydney City
Salary Information
You will be paid an annual salary of $75,728 - $82,329, plus employer’s contribution to superannuation (currently 12%) and annual leave loading.
Closing date
01 April 2026 at 10:00am
Facilities Administrator
Job Closing date: 10:00AM, 2 April 2026
Join us at the Australian Museum and help us to achieve our Mission to ignite wonder, inspire debate and drive change.
About the Role
The Facilities Administrator provides essential administrative and operational support to the Facilities team, helping to ensure the efficient delivery of building services and maintenance activities.
You'll be responsible for maintaining accurate records and documentation, logging and tracking maintenance work orders, and supporting financial and procurement processes in line with agency procedures.
This is a varied, hands-on role that requires strong organisation and attention to detail. You'll also provide flexible support across the team, including reporting, data entry, and other ad hoc tasks, contributing to the overall effectiveness of the Facilities function.
Employment Status:
Clerk Grade 1/2
Fixed Term, up to 30 June 2026
Part-time, 3 days per week
You will be paid a competitive total remuneration package of $85,951–$93,443, including an annual salary of $75,728–$82,329, plus employer's contribution to superannuation (currently 12%) and annual leave loading.
Click on the following links to begin the journey to find your new career at the AM:
Role Description
AM Candidate Pack
About you
You're a highly organised and detail-oriented administrator who enjoys working in a fast-paced environment where priorities can shift. You're confident managing multiple tasks at once, while maintaining accuracy across records, financial processes, and operational documentation.
You're also confident working with systems and data, with experience in recordkeeping, data entry, and supporting financial or procurement processes. Most importantly, you're adaptable, reliable, and enjoy being part of a team that keeps essential services running smoothly.
Knowledge and Experience
Experience using work order systems (such as SAP or myWorkZone), with the ability to maintain accurate records and documentation in line with agency standards and compliance requirements.
Experience raising purchase orders and processing invoices in accordance with organisational financial procedures.
About the Australian Museum
The Australian Museum is truly a great place to work. We aim to be a leading voice for the richness of life, the Earth and culture in Australia and the Pacific. We commit to transform the conversation around climate change, the environment and wildlife conservation; be a strong advocate for First Nations' culture; and continue to develop world-leading science, collections, exhibitions and education programs.
The Australian Museum acknowledges that we operate on the lands, waters and skies of many First Nations Peoples. As Australia's first museum, we share the responsibility of advocating for Country and honouring First Nations Peoples and knowledges.
Check out our current exhibitions and events here.
Benefits
Besides working together with other like-minded people, you will have access to professional development opportunities and dedicated Wellbeing programs.
How to Apply
Applicants must submit:
A one to two page covering letter which addresses the role description's essential requirements, key knowledge and experience
Resume
As part of the online application process, you will be prompted to answer the following targeted questions:
Please provide an example of a time when you were required to manage multiple competing priorities, such as administrative tasks, stakeholder requests, and time-sensitive deadlines. How did you organise and prioritise your workload to ensure accuracy and timely delivery? (300 words maximum)
Please list your experience with work order systems. (300 words maximum)
The successful applicant will be subject to a national criminal records check. As recommended by the Australian Technical Advisory Group on Immunisation (ATAGI), the Australian Museum encourages all applicants who can be safely vaccinated for COVID-19, to be so.
Contact person: Gordon Lam, Head of Facilities, Gordon.Lam@Australian.Museum
Inclusive and Welcoming
The Australian Museum is committed to building a workforce that reflects the rich diversity of the communities we serve. We actively encourage applications from First Nations, Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, and members of the LGBTQIA+ community.
The AM is a diverse and inclusive workplace where everyone is valued, respected and supported to thrive. We are committed to embedding diversity and inclusion in everything we do—from our recruitment practices and workplace culture to our career development programs and day-to-day operations.
If you require adjustments to the recruitment process, please contact the hiring manager or note your requirements in your application. This may include providing information in alternative formats, accessible interview locations, or additional time for assessments.
💡 Quick Summary
Seeking a career-building opportunity? The Facilities Administrator position is now open for candidates interested in the Construction, Repair & Maintenance Services sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Construction, Repair & Maintenance Services is a plus.