Job Description
Full job description
We are seeking an approachable and efficient Facilities and Reception Assistant to deliver a wide range of facilities activities and provide excellent customer service to staff, visitors, and conference guests. This role is offered on a fixed-term basis for 4–6 months, with the possibility of extension.
The role
Working with the Facilities Coordinator you will help ensure all hard and soft facilities management services run effectively. You will provide administrative support to the facilities team and cover the reception desk when required- welcoming visitors and contractors and ensuring they are assisted in a timely, courteous and professional manner. You will build practical skills in room/desk bookings, meeting and hearing room set-ups, catering coordination, and day-to-day health and safety checks—with training and support to grow.
The post holder will undertake reception duties such as welcoming visitors and contractors to the office, ensuring they are assisted in a timely and courteous manner. Maintaining a welcoming, warm, and professional manner when communicating with service users, clients, colleagues, and other professionals.
Important Notice for Applicants
As part of our pre-employment screening process, this role is subject to a basic Disclosure and Barring Service (DBS) check. In addition, the GPhC will conduct Fitness to Practise (FtP) checks for any applicant who is currently, or has previously been, a registrant of the GPhC. Applicants will be asked to declare this during the application process and may be subject to further internal verification. Any findings may be considered as part of the recruitment decision.
The successful applicant will:
Provide excellent customer service to staff, visitors and conference guests, acting as a single point of contact for enquiries.
Possess strong IT skills, including experience with Microsoft Office applications such as Word, Excel, PowerPoint, Outlook and SharePoint.
Have excellent organisational skills with the ability to plan and prioritise effectively.
Work independently and as part of a team, using initiative and adapting to changing priorities.
Develop hands on experience across facilities, front of house and events support.
Have an unwavering commitment to equality, diversity, and inclusion.
Benefits when joining our team
In return for their commitment and enthusiasm, employees can expect a rewarding and challenging work environment, good work-life balance and workload plus an excellent benefits package that includes:
30 days holiday (plus bank holidays) with the option to buy an additional 5 days.
Pension scheme.
Flexible working arrangements.
Career breaks and sabbaticals.
Life assurance, season ticket loan, bike loan and many more.
About the GPhC
We are a respected regulatory body that regulates pharmacists, pharmacy technicians and pharmacies in Great Britain. We work to assure and improve standards of care for people using pharmacy services.
Our organisation has a long-term vision and a desire for highly skilled and specialist staff. We are committed to providing workforce learning and development opportunities.
We are proud of our diverse and inclusive culture and are committed to holding ourselves to the same standards we expect of others.
Follow this link to see our privacy policy and understand how we collect, use and share your personal data during our recruitment process.
Applying for this role
Please make sure you complete your supporting statement section, explaining how you meet each of the criteria for the role, and where you found out about this vacancy. Applications without a supporting statement will not be considered.
Please consult the knowledge and skills section of the job description document below to help you prepare your application.
We welcome applications from all sections of the community
We are committed to promoting equality, valuing diversity and being inclusive in all our work as a health professions regulator.
Whilst we are proud to be members of the Disability Confident Scheme, you don’t have to have a disability for us to discuss reasonable adjustments. Please let us know if you need any support during the application or interview process and we will happily discuss this with you.
As part of your application for this role, please complete our equal opportunities and diversity monitoring section.
This is optional and you don't have to complete it; however it provides us with useful information for monitoring and reporting purposes and is strictly confidential. The information you provide on this form will not form part of any selection process and will not be shared with the selection panel.
If you have any queries please do write to us at [email protected] or if you would like to speak to a member of the Talent Acquisition team please do call us on 0203XXXXXX.
Published on
17 September, 2026
Last updated on 19 September, 2026
Salary details
£26,476 - £28,905, depending on skills and experience, plus benefits
Appointment type
Six-month fixed-term contract
Closing date
02/10/2026
Interview dates
TBA
Location
Canary Wharf, London
Hours
35 hours per week, from 9.00 to 5.00, Monday to Friday
We are seeking an approachable and efficient Facilities and Reception Assistant to deliver a wide range of facilities activities and provide excellent customer service to staff, visitors, and conference guests. This role is offered on a fixed-term basis for 4–6 months, with the possibility of extension.
The role
Working with the Facilities Coordinator you will help ensure all hard and soft facilities management services run effectively. You will provide administrative support to the facilities team and cover the reception desk when required- welcoming visitors and contractors and ensuring they are assisted in a timely, courteous and professional manner. You will build practical skills in room/desk bookings, meeting and hearing room set-ups, catering coordination, and day-to-day health and safety checks—with training and support to grow.
The post holder will undertake reception duties such as welcoming visitors and contractors to the office, ensuring they are assisted in a timely and courteous manner. Maintaining a welcoming, warm, and professional manner when communicating with service users, clients, colleagues, and other professionals.
Important Notice for Applicants
As part of our pre-employment screening process, this role is subject to a basic Disclosure and Barring Service (DBS) check. In addition, the GPhC will conduct Fitness to Practise (FtP) checks for any applicant who is currently, or has previously been, a registrant of the GPhC. Applicants will be asked to declare this during the application process and may be subject to further internal verification. Any findings may be considered as part of the recruitment decision.
The successful applicant will:
Provide excellent customer service to staff, visitors and conference guests, acting as a single point of contact for enquiries.
Possess strong IT skills, including experience with Microsoft Office applications such as Word, Excel, PowerPoint, Outlook and SharePoint.
Have excellent organisational skills with the ability to plan and prioritise effectively.
Work independently and as part of a team, using initiative and adapting to changing priorities.
Develop hands on experience across facilities, front of house and events support.
Have an unwavering commitment to equality, diversity, and inclusion.
Benefits when joining our team
In return for their commitment and enthusiasm, employees can expect a rewarding and challenging work environment, good work-life balance and workload plus an excellent benefits package that includes:
30 days holiday (plus bank holidays) with the option to buy an additional 5 days.
Pension scheme.
Flexible working arrangements.
Career breaks and sabbaticals.
Life assurance, season ticket loan, bike loan and many more.
About the GPhC
We are a respected regulatory body that regulates pharmacists, pharmacy technicians and pharmacies in Great Britain. We work to assure and improve standards of care for people using pharmacy services.
Our organisation has a long-term vision and a desire for highly skilled and specialist staff. We are committed to providing workforce learning and development opportunities.
We are proud of our diverse and inclusive culture and are committed to holding ourselves to the same standards we expect of others.
Follow this link to see our privacy policy and understand how we collect, use and share your personal data during our recruitment process.
Applying for this role
Please make sure you complete your supporting statement section, explaining how you meet each of the criteria for the role, and where you found out about this vacancy. Applications without a supporting statement will not be considered.
Please consult the knowledge and skills section of the job description document below to help you prepare your application.
We welcome applications from all sections of the community
We are committed to promoting equality, valuing diversity and being inclusive in all our work as a health professions regulator.
Whilst we are proud to be members of the Disability Confident Scheme, you don’t have to have a disability for us to discuss reasonable adjustments. Please let us know if you need any support during the application or interview process and we will happily discuss this with you.
As part of your application for this role, please complete our equal opportunities and diversity monitoring section.
This is optional and you don't have to complete it; however it provides us with useful information for monitoring and reporting purposes and is strictly confidential. The information you provide on this form will not form part of any selection process and will not be shared with the selection panel.
If you have any queries please do write to us at [email protected] or if you would like to speak to a member of the Talent Acquisition team please do call us on 0203XXXXXX.
Published on
17 September, 2026
Last updated on 19 September, 2026
Salary details
£26,476 - £28,905, depending on skills and experience, plus benefits
Appointment type
Six-month fixed-term contract
Closing date
02/10/2026
Interview dates
TBA
Location
Canary Wharf, London
Hours
35 hours per week, from 9.00 to 5.00, Monday to Friday
💡 Quick Summary
Seeking a career-building opportunity? The Facilities and Reception Assistant position is now open for candidates interested in the Health Jobs sector. This role in London offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Health Jobs is a plus.
