Job Description
About the company
Anova Fertility & Reproductive Health is a premier fertility health centre in Canada exclusively focused on reproductive medicine and women’s health. Since 2016, we have built a reputation as the leader in innovation, education, and communication for best in class, inclusive, humanized fertility and reproductive care. Anova Fertility is known for its collaborative and holistic approach, leveraging an award-winning, multidisciplinary team of healthcare professionals, including Reproductive Endocrinologists, OB/GYNs, Family Physicians, Physician Assistants, Nurses, and other healthcare professionals. Our high-functioning team strives to provide exceptional patient care through advanced fertility treatments and personalized treatment plans.
About the position
Reporting to the CEO, MD and Nurse Manager working with assigned physicians, the Practice Nurse/IVF Coordinator is responsible for the MD clinical practice and delegated medical acts. The role requires close collaboration with attending physicians and excellent communication with clinic staff and patients. Practice Nurse/IVF Coordinator will participate in establishing and maintaining standards of practice, policies, and procedures at Anova Fertility and Reproductive health. In addition to being responsible for Anova’s nursing services, the Practice Nurse/ IVF Coordinator will also perform procedures on a regular basis and be directly involved in training new and junior employees. Crucially, the incumbent shares the Founder, Dr. Marjorie Dixon’s commitment to being the gold standard for successful reproductive health and fertility centres.
What we offer
Competitive compensation package, benefits, office, and clinical support
Opportunities for learning, development, and research
You get to co-write the next chapter in Anova’s success story
You would work for a visionary and a highly visible company with a professionally led, collaborative environment, and top-tier executive team
Work in a clinical environment that offers the latest fertility advancements, expertise, alongside the inspiring Dr. Marjorie Dixon
Work in Canada’s most renowned fertility clinic, with best in-class-care and top in-house laboratory
Become part of award-winning team that improves access to care, are leaders in inclusivity, and give back to community
Work in stunning, modern office, conveniently located at Yonge & Sheppard
Main Duties & Responsibilities
General
Collaborates effectively with team members across departments
Consistently arrives to work, appointments, meetings, and events on time
Writes clearly and informatively and edits work for spelling and grammar
Handles expected share of workload at required quality level (productivity)
Maintains confidentiality and security of business and patient information
Complies with policies and protocols, as amended from time to time
Completes all required training to perform job duties effectively
Key Responsibilities
Collaborate with team of physicians, nurses, and laboratory and administrative staff on daily basis
Educate and counsel patients on their fertility journey, including treatment plans, medications, consents, and payment schedules
Email monitoring and response from: personal work email and group practice email.
Medical summaries for associate doctor for patients when necessary
Nurse talks (IUI, Egg Freezing, IVF)
OB phone calls
OB referrals
PGTA follow up questions.
FET talks
Legal summaries when needed
Complaint management when necessary
TIC talks
Sperm bundle follow ups + DNA fragmentation follow up questions.
Egg thaw and ICSI and coordination with embryology for scheduling thaw
PGTM coordination
Donor sperm coordination – anonymous/ CGT requisition and follow up after testing completed
CD138 bx follow ups
NIPT call backs
Reviewing and flagging abnormal test results and review with MRP or DOTD
Medical forms for modified duties/ work off
Doctors notes for specified approvals
Insurance forms for medicine coverage for ovarian stimulation mediations
Aiding cycle monitoring nurses
Coordinate, prepare, and educate patients on diagnostic and treatment cycles
Provide quality care to patients as per Anova protocols and procedures
Add information to patient care plan and implement physician instructions
Book IVF procedures for patients based on cycle-timing and protocols
Support patients through emotional and medical implications of fertility treatment
Monitor patients’ recovery after egg retrievals
Meet with patients during monitoring to discuss results and dispense medication, monitor stock levels
Check CM stims, including stimulation sheets and requisitions as required
Meet with REI to review results and carry out instructions for next steps
Book IUIs and semen sample collection appointments for CM patients
Contact patients to advise them of results and physician instructions
Book OPUs for IVF patients when required
Organize patient appointments
Participate in cycle monitoring and perform intrauterine inseminations
Maintain, clean, and sterilize instruments, exam rooms and equipment
Comply with safety protocols and use equipment in prescribed manner
Collect and store specimens according to SOP
Supports Clinic by providing quality service to patients in friendly and calm manner
Provides best-in-class patient centric care to all patients
Provides information to patient care plan and implements physician instructions
Coordinates care for assigned patients following Anova protocols and procedures
Relays procedure dates, times, and instructions to patients
Reviews and explains IVF process to patients and their families
Communicates test results and medication instructions to patients
Dispenses medication and keep accurate daily log
Identifies patient care issues and strives to address these satisfactorily and timely
Ensures that records are current, complete, legible, and traceable
Qualifications and Requirements
College diploma or BScN
Current certificate of registration with CNO in good standing
Member in good standing of RNO
At least five (5) years of experience in assisted reproductive technologies or gynecology.
Current BLS/ACLS, CPR, First Aid certification
Solid knowledge of accreditation/inspection processes
Comfortable with MS Office and virtual meeting technology (Teams)
Strong critical thinking, problem-solving, and decision-making skills
Ability to discuss difficult and complex topics with patients and verify that information has been understood
Ability to manage conflicting demands (e.g., unexpected procedure time changes, equipment availability)
Availability and willingness to work outside of regular business hours
Profile
Natural relationship builder
Unwavering commitment to procedure
Comfortable working in team environment
Conscientious, punctual, and dependable
Unfazed under pressure
Hours of Operation
37.50 hours per week
Work schedule 7:00 a.m. – 3:00 p.m.
Weekend and holiday rotation as required
How to apply
If you are eager to grow within a company, be part of an award-wining team, and believe you are the right fit, please submit your CV to [email protected]. While we appreciate your interest, only qualified applicants who are being considered will be contacted.
Anova Fertility is an equal opportunity employer. We are committed to providing an inclusive and accessible environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We welcome and encourage applications from all qualified individuals, including those with disabilities, and accommodations are available throughout all stages of the recruitment process.
In compliance with the new Employment Standards Act (ESA) guidelines regarding the use of artificial intelligence, please note that while some recruitment platforms may use AI features to assist with initial screening based on job requirements, these tools are only used to help streamline the process. All final candidate evaluations and selection decisions are made by our recruitment and hiring team.
Position Status:
This is areplacement position for an existing vacancy.
Due to the high volume of applications we receive, only those candidates who are shortlisted for further consideration will be contacted.
Job Types: Full-time, Permanent
Salary: $34-40 per hour
Job Type: Full-time
Pay: $34.00-$40.00 per hour
Benefits:
Company events
Dental care
Extended health care
Application question(s):
Are you legally entitled to work in Canada?
Do you have experience in working in a fertility clinic, clinic setting or women's reproductive health?
This is an on-site position. Are you able to work in person at the clinic five days a week?
What are your salary expectations for this position?
What is your earliest available start date?
Licence/Certification:
RN (required)
Work Location: In person
Anova Fertility & Reproductive Health is a premier fertility health centre in Canada exclusively focused on reproductive medicine and women’s health. Since 2016, we have built a reputation as the leader in innovation, education, and communication for best in class, inclusive, humanized fertility and reproductive care. Anova Fertility is known for its collaborative and holistic approach, leveraging an award-winning, multidisciplinary team of healthcare professionals, including Reproductive Endocrinologists, OB/GYNs, Family Physicians, Physician Assistants, Nurses, and other healthcare professionals. Our high-functioning team strives to provide exceptional patient care through advanced fertility treatments and personalized treatment plans.
About the position
Reporting to the CEO, MD and Nurse Manager working with assigned physicians, the Practice Nurse/IVF Coordinator is responsible for the MD clinical practice and delegated medical acts. The role requires close collaboration with attending physicians and excellent communication with clinic staff and patients. Practice Nurse/IVF Coordinator will participate in establishing and maintaining standards of practice, policies, and procedures at Anova Fertility and Reproductive health. In addition to being responsible for Anova’s nursing services, the Practice Nurse/ IVF Coordinator will also perform procedures on a regular basis and be directly involved in training new and junior employees. Crucially, the incumbent shares the Founder, Dr. Marjorie Dixon’s commitment to being the gold standard for successful reproductive health and fertility centres.
What we offer
Competitive compensation package, benefits, office, and clinical support
Opportunities for learning, development, and research
You get to co-write the next chapter in Anova’s success story
You would work for a visionary and a highly visible company with a professionally led, collaborative environment, and top-tier executive team
Work in a clinical environment that offers the latest fertility advancements, expertise, alongside the inspiring Dr. Marjorie Dixon
Work in Canada’s most renowned fertility clinic, with best in-class-care and top in-house laboratory
Become part of award-winning team that improves access to care, are leaders in inclusivity, and give back to community
Work in stunning, modern office, conveniently located at Yonge & Sheppard
Main Duties & Responsibilities
General
Collaborates effectively with team members across departments
Consistently arrives to work, appointments, meetings, and events on time
Writes clearly and informatively and edits work for spelling and grammar
Handles expected share of workload at required quality level (productivity)
Maintains confidentiality and security of business and patient information
Complies with policies and protocols, as amended from time to time
Completes all required training to perform job duties effectively
Key Responsibilities
Collaborate with team of physicians, nurses, and laboratory and administrative staff on daily basis
Educate and counsel patients on their fertility journey, including treatment plans, medications, consents, and payment schedules
Email monitoring and response from: personal work email and group practice email.
Medical summaries for associate doctor for patients when necessary
Nurse talks (IUI, Egg Freezing, IVF)
OB phone calls
OB referrals
PGTA follow up questions.
FET talks
Legal summaries when needed
Complaint management when necessary
TIC talks
Sperm bundle follow ups + DNA fragmentation follow up questions.
Egg thaw and ICSI and coordination with embryology for scheduling thaw
PGTM coordination
Donor sperm coordination – anonymous/ CGT requisition and follow up after testing completed
CD138 bx follow ups
NIPT call backs
Reviewing and flagging abnormal test results and review with MRP or DOTD
Medical forms for modified duties/ work off
Doctors notes for specified approvals
Insurance forms for medicine coverage for ovarian stimulation mediations
Aiding cycle monitoring nurses
Coordinate, prepare, and educate patients on diagnostic and treatment cycles
Provide quality care to patients as per Anova protocols and procedures
Add information to patient care plan and implement physician instructions
Book IVF procedures for patients based on cycle-timing and protocols
Support patients through emotional and medical implications of fertility treatment
Monitor patients’ recovery after egg retrievals
Meet with patients during monitoring to discuss results and dispense medication, monitor stock levels
Check CM stims, including stimulation sheets and requisitions as required
Meet with REI to review results and carry out instructions for next steps
Book IUIs and semen sample collection appointments for CM patients
Contact patients to advise them of results and physician instructions
Book OPUs for IVF patients when required
Organize patient appointments
Participate in cycle monitoring and perform intrauterine inseminations
Maintain, clean, and sterilize instruments, exam rooms and equipment
Comply with safety protocols and use equipment in prescribed manner
Collect and store specimens according to SOP
Supports Clinic by providing quality service to patients in friendly and calm manner
Provides best-in-class patient centric care to all patients
Provides information to patient care plan and implements physician instructions
Coordinates care for assigned patients following Anova protocols and procedures
Relays procedure dates, times, and instructions to patients
Reviews and explains IVF process to patients and their families
Communicates test results and medication instructions to patients
Dispenses medication and keep accurate daily log
Identifies patient care issues and strives to address these satisfactorily and timely
Ensures that records are current, complete, legible, and traceable
Qualifications and Requirements
College diploma or BScN
Current certificate of registration with CNO in good standing
Member in good standing of RNO
At least five (5) years of experience in assisted reproductive technologies or gynecology.
Current BLS/ACLS, CPR, First Aid certification
Solid knowledge of accreditation/inspection processes
Comfortable with MS Office and virtual meeting technology (Teams)
Strong critical thinking, problem-solving, and decision-making skills
Ability to discuss difficult and complex topics with patients and verify that information has been understood
Ability to manage conflicting demands (e.g., unexpected procedure time changes, equipment availability)
Availability and willingness to work outside of regular business hours
Profile
Natural relationship builder
Unwavering commitment to procedure
Comfortable working in team environment
Conscientious, punctual, and dependable
Unfazed under pressure
Hours of Operation
37.50 hours per week
Work schedule 7:00 a.m. – 3:00 p.m.
Weekend and holiday rotation as required
How to apply
If you are eager to grow within a company, be part of an award-wining team, and believe you are the right fit, please submit your CV to [email protected]. While we appreciate your interest, only qualified applicants who are being considered will be contacted.
Anova Fertility is an equal opportunity employer. We are committed to providing an inclusive and accessible environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We welcome and encourage applications from all qualified individuals, including those with disabilities, and accommodations are available throughout all stages of the recruitment process.
In compliance with the new Employment Standards Act (ESA) guidelines regarding the use of artificial intelligence, please note that while some recruitment platforms may use AI features to assist with initial screening based on job requirements, these tools are only used to help streamline the process. All final candidate evaluations and selection decisions are made by our recruitment and hiring team.
Position Status:
This is areplacement position for an existing vacancy.
Due to the high volume of applications we receive, only those candidates who are shortlisted for further consideration will be contacted.
Job Types: Full-time, Permanent
Salary: $34-40 per hour
Job Type: Full-time
Pay: $34.00-$40.00 per hour
Benefits:
Company events
Dental care
Extended health care
Application question(s):
Are you legally entitled to work in Canada?
Do you have experience in working in a fertility clinic, clinic setting or women's reproductive health?
This is an on-site position. Are you able to work in person at the clinic five days a week?
What are your salary expectations for this position?
What is your earliest available start date?
Licence/Certification:
RN (required)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Fertility Practice Nurse/ IVF Coordinator position is now open for candidates interested in the Back Office Jobs sector. This role in North York offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
