Job Description
We are looking for a detail-oriented and proactive Finance & Admin Executive to manage day-to-day accounting operations along with office administration responsibilities. This role requires strong coordination skills across vendors, internal teams, and finance functions to ensure smooth office and financial operations.
Key Responsibilities:
Finance & Accounts:
Manage accounts payable and receivable, including follow-ups on vendor invoices and client submissions.
Track and follow up on monthly fixed costs, invoices, and expenses.
Assist in compliance-related activities such as GST documentation, PT, Labour Welfare payments (Tamil Nadu Industrial Establishments), and related submissions.
Monitor office expenses and identify cost-saving opportunities.
Coordinate with finance team for bill collection, submission, and expense tracking.
Administration & Office Management:
Act as the point of contact for office administration activities.
Coordinate with housekeeping and security vendors for staffing, replacements, invoices, and monthly payments.
Manage procurement of office supplies, housekeeping materials, and stationery.
Liaise with landlord for office rent, maintenance, and related matters.
Handle electricity bills and other utility payments.
IT & Infrastructure Coordination:
Coordinate with internet vendors and IT team for troubleshooting and issue resolution.
Assist in new employee system/laptop allocation and basic IT setup.
HR & Internal Coordination:
Support HR team in organizing office events and employee engagement activities.
Assist in onboarding logistics including welcome kits and basic arrangements for new joiners.
Courier & Logistics:
Coordinate with courier vendors and maintain proper records of shipments.
Qualifications & Skills:
Bachelor’s degree in Accounting, Finance, or a related field.
2+ years of relevant experience in finance/accounts and administration.
Proficiency in MS Excel; knowledge of accounting software (e.g., Tally or similar) is an added advantage.
Strong coordination, communication, and organizational skills.
Basic IT knowledge (systems, email, networking) preferred.
What We’re Looking For:
A reliable and detail-oriented professional who can multitask efficiently
Someone proactive in vendor management and follow-ups
Strong ownership mindset with the ability to handle both finance and admin responsibilities seamlessly
Key Responsibilities:
Finance & Accounts:
Manage accounts payable and receivable, including follow-ups on vendor invoices and client submissions.
Track and follow up on monthly fixed costs, invoices, and expenses.
Assist in compliance-related activities such as GST documentation, PT, Labour Welfare payments (Tamil Nadu Industrial Establishments), and related submissions.
Monitor office expenses and identify cost-saving opportunities.
Coordinate with finance team for bill collection, submission, and expense tracking.
Administration & Office Management:
Act as the point of contact for office administration activities.
Coordinate with housekeeping and security vendors for staffing, replacements, invoices, and monthly payments.
Manage procurement of office supplies, housekeeping materials, and stationery.
Liaise with landlord for office rent, maintenance, and related matters.
Handle electricity bills and other utility payments.
IT & Infrastructure Coordination:
Coordinate with internet vendors and IT team for troubleshooting and issue resolution.
Assist in new employee system/laptop allocation and basic IT setup.
HR & Internal Coordination:
Support HR team in organizing office events and employee engagement activities.
Assist in onboarding logistics including welcome kits and basic arrangements for new joiners.
Courier & Logistics:
Coordinate with courier vendors and maintain proper records of shipments.
Qualifications & Skills:
Bachelor’s degree in Accounting, Finance, or a related field.
2+ years of relevant experience in finance/accounts and administration.
Proficiency in MS Excel; knowledge of accounting software (e.g., Tally or similar) is an added advantage.
Strong coordination, communication, and organizational skills.
Basic IT knowledge (systems, email, networking) preferred.
What We’re Looking For:
A reliable and detail-oriented professional who can multitask efficiently
Someone proactive in vendor management and follow-ups
Strong ownership mindset with the ability to handle both finance and admin responsibilities seamlessly
💡 Quick Summary
Seeking a career-building opportunity? The Finance & Admin Executive position is now open for candidates interested in the Back Office Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.