Finance Manager - NYU London

Assisting the Assistant Director for Finance & Operations, the postholder has responsibility for day to day accounting matters at the site and plays a key role in budget oversight. They will hold responsibility for monitoring and reporting NYUL financial planning, processes and overall financial position so that resources are available within budget, and compliant to University policy and protocols; and will work closely with appropriate colleagues in London and New York to ensure smooth delivery. The postholder, like all employees at NYUL, is expected to adhere to University priorities, including affordability, diversity and sustainability.

Principal Accountabilities :

Invoice and Payment Management - 35%

Managing all accounting matters including writing cheques, logging expenditures, processing payment runs, reconciling accounts in liaison with NYU Global Accounting & Reporting, etc
Managing the issuing of invoices to internal and external parties and in particular for NYU Schools for staffing provision at the site
Reconciling expenditure for the NYU intersession programmes’ expenses and arranging for internal recharges to NYUL
Managing petty cash accounts and petty cash account reconciliations in accordance to policy
Communicating with vendors, service providers and contractors on financial matters on behalf of NYUL
Communicating with the bank regarding online banking, carrying out online banking functions including payments and wire transfers
Compiling accounts and invoices for, and organising reports of, one-off expenses and visiting programmes incurred at NYUL outside of operational budget; liaison with key colleagues throughout the university responsible for the organising of visiting groups; accounting for staff visits overseas
Assisting with monthly petty cash counts
Preparation of all Finops month end journal submissions for review before submission (Payroll, bank activity, petty cash and corrections etc)

Payroll and Benefits Management- 35%

Administration of all aspects of NYUL’s payroll in liaison with external payroll provider; communicating with HMRC, and in accordance to university practice and policy
Administration and reporting for the site’s pension schemes and benefits packages in conjunction with the ED F&O
Assisting with the preparation of payment schedules for faculty each semester; managing the process of issuing faculty contracts in collaboration with the Academics Team and the Assistant Director of F&O
Assisting with annual P11D employee benefits reporting to HMRC

Budget Oversight, Analysis, and Reporting- 10%

Coordinating with the Assistant Director for Finance & Operations and Associate Director Administration to ensure regular oversight of annual budget
Assisting with the preparation of quarterly variance analysis and additional analyses and reports as requested
Assisting with preparation of year end accounts and the annual planning report (APR)

Financial Policy and Practice Compliance- 10%

Financial Policy and Practice Compliance
Acting as the main point of contact during the annual external audit, providing requested information and liaising between colleagues in London and New York; coordinating any internal audits
Ensuring compliance to all financial policies and procedures in accordance with UK legal compliance and NYU policies
Coordinating an effective procurement process, incorporating appropriate fiscal control, diversity and equity in vendor selection, and general practices in coordination with NYUNY Procurement, Office of General Counsel and the Office of Global Programs - design, implementation, and monitoring compliance
Contributing to the development and improvement of financial processes and systems by raising issues and exploring opportunities; providing recommendations on improvements to the budget and financial management process based on priorities
Deputise for the Assistant Director for Finance & Operations on occasion
Operations 10%

Supervise the Finance & Operations Administrator
Other duties as assigned by the Assistant Director for Finance & Operations, or required by the Director of NYUL, for the successful and efficient running of NYUL
Qualifications:
Required Education

Educated to degree level or equivalent in an appropriate discipline e.g. Accountancy, Financial Operations, Business Administration