Job Description
About Us
Source Nutraceutical, Inc. (SNI) is a fast-growing company with offices in Winnipeg, Manitoba and Toronto, Ontario. We are an integrated “one-stop shop” providing regulatory affairs, clinical research, quality assurance, packaging and labeling compliance, marketing support, and fulfillment services. Our growing client base spans across North America, and we are committed to delivering high-quality, reliable services to our partners.
Position Summary
The Finance & Office Operations Coordinator plays a key role in supporting the day-to-day financial and operational activities of Source Nutraceutical, Inc. Reporting to the Director of Finance, this role is responsible for managing accounts payable, accounts receivable, vendor coordination, invoicing, and office administration.
This position ensures that vendor payments, client invoicing, and operational processes run efficiently while maintaining accurate financial records within Dynamics 365 Business Central and SharePoint. The role works closely with the Finance team and operational departments to support month-end processes, maintain organized documentation, and ensure smooth coordination across the organization.
This role is ideal for someone who enjoys working at the intersection of finance, administration, and operations, and who thrives in a fast-paced, growing environment.
Key Responsibilities
Accounts Payable
Manage the full accounts payable process, including reviewing vendor invoices, verifying supporting documentation, and coordinating approvals.
Ensure vendor payments are processed accurately and in accordance with agreed payment terms.
Maintain vendor records, including contracts, payment terms, and contact details.
Reconcile and process corporate credit card transactions.
Communicate with vendors to resolve billing discrepancies or payment inquiries.
Accounts Receivable
Review and post customer invoices in Dynamics 365 Business Central.
Ensure invoices are issued electronically to clients in a timely and accurate manner.
Monitor customer accounts and follow up on outstanding balances.
Maintain accurate records of client communications regarding invoicing and payments.
Generate AR aging reports and assist with collection follow-ups.
Vendor & Contract Administration
Maintain organized vendor documentation, including contracts and service agreements.
Ensure vendor files and documentation are properly maintained in SharePoint.
Track vendor contract renewals and notify management of upcoming renewals.
Coordinate with internal teams to ensure vendor services align with contractual terms.
Month-End Support
Prepare Accounts Payable and Accounts Receivable aging reports.
Assist the Finance team with month-end close processes by ensuring financial documentation is complete and organized.
Support reconciliations and provide required documentation for internal reviews or audits.
Office Management
Oversee day-to-day office administrative operations.
Manage office supplies, equipment, and service vendors.
Coordinate internal meetings, scheduling, and administrative logistics.
Serve as the primary point of contact for office-related matters.
Support compliance with workplace health and safety requirements.
Systems & Process Improvement
Maintain accurate documentation within Dynamics 365 Business Central and SharePoint systems.
Identify opportunities to improve financial and administrative workflows.
Assist in implementing improved systems and processes that enhance operational efficiency.
Collaboration
Work closely with the Director of Finance and Financial Analyst to ensure financial operations are well coordinated.
Partner with Divisional Directors to ensure accurate invoicing and timely vendor payments.
Provide operational and administrative support to departments as needed.
This job description is intended to outline the general responsibilities of the role and may be modified as business needs evolve. The employee may be required to perform other related duties as assigned.
Qualifications
Diploma or degree in Accounting, Finance, Business Administration, or related field.
2–5 years of experience in accounts payable, accounts receivable, or finance/office administration.
Experience working with ERP systems (Dynamics 365 Business Central preferred).
Strong organizational skills and attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency in Microsoft Excel, Word, and SharePoint.
Key Competencies
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Effective communication with vendors, clients, and internal teams.
Ability to manage multiple financial and operational processes simultaneously.
Problem-solving mindset with a focus on process improvement.
Why Join Source Nutraceutical, Inc.
Be part of a growing and dynamic organization supporting innovative health and nutrition companies.
Work in a collaborative environment with opportunities to contribute to process improvements and operational efficiency.
Gain exposure to modern financial systems and business operations.
Job Type: Full-time
Pay: $45,000.00-$55,000.00 per year
Benefits:
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Language:
English (required)
Work Location: In person
Source Nutraceutical, Inc. (SNI) is a fast-growing company with offices in Winnipeg, Manitoba and Toronto, Ontario. We are an integrated “one-stop shop” providing regulatory affairs, clinical research, quality assurance, packaging and labeling compliance, marketing support, and fulfillment services. Our growing client base spans across North America, and we are committed to delivering high-quality, reliable services to our partners.
Position Summary
The Finance & Office Operations Coordinator plays a key role in supporting the day-to-day financial and operational activities of Source Nutraceutical, Inc. Reporting to the Director of Finance, this role is responsible for managing accounts payable, accounts receivable, vendor coordination, invoicing, and office administration.
This position ensures that vendor payments, client invoicing, and operational processes run efficiently while maintaining accurate financial records within Dynamics 365 Business Central and SharePoint. The role works closely with the Finance team and operational departments to support month-end processes, maintain organized documentation, and ensure smooth coordination across the organization.
This role is ideal for someone who enjoys working at the intersection of finance, administration, and operations, and who thrives in a fast-paced, growing environment.
Key Responsibilities
Accounts Payable
Manage the full accounts payable process, including reviewing vendor invoices, verifying supporting documentation, and coordinating approvals.
Ensure vendor payments are processed accurately and in accordance with agreed payment terms.
Maintain vendor records, including contracts, payment terms, and contact details.
Reconcile and process corporate credit card transactions.
Communicate with vendors to resolve billing discrepancies or payment inquiries.
Accounts Receivable
Review and post customer invoices in Dynamics 365 Business Central.
Ensure invoices are issued electronically to clients in a timely and accurate manner.
Monitor customer accounts and follow up on outstanding balances.
Maintain accurate records of client communications regarding invoicing and payments.
Generate AR aging reports and assist with collection follow-ups.
Vendor & Contract Administration
Maintain organized vendor documentation, including contracts and service agreements.
Ensure vendor files and documentation are properly maintained in SharePoint.
Track vendor contract renewals and notify management of upcoming renewals.
Coordinate with internal teams to ensure vendor services align with contractual terms.
Month-End Support
Prepare Accounts Payable and Accounts Receivable aging reports.
Assist the Finance team with month-end close processes by ensuring financial documentation is complete and organized.
Support reconciliations and provide required documentation for internal reviews or audits.
Office Management
Oversee day-to-day office administrative operations.
Manage office supplies, equipment, and service vendors.
Coordinate internal meetings, scheduling, and administrative logistics.
Serve as the primary point of contact for office-related matters.
Support compliance with workplace health and safety requirements.
Systems & Process Improvement
Maintain accurate documentation within Dynamics 365 Business Central and SharePoint systems.
Identify opportunities to improve financial and administrative workflows.
Assist in implementing improved systems and processes that enhance operational efficiency.
Collaboration
Work closely with the Director of Finance and Financial Analyst to ensure financial operations are well coordinated.
Partner with Divisional Directors to ensure accurate invoicing and timely vendor payments.
Provide operational and administrative support to departments as needed.
This job description is intended to outline the general responsibilities of the role and may be modified as business needs evolve. The employee may be required to perform other related duties as assigned.
Qualifications
Diploma or degree in Accounting, Finance, Business Administration, or related field.
2–5 years of experience in accounts payable, accounts receivable, or finance/office administration.
Experience working with ERP systems (Dynamics 365 Business Central preferred).
Strong organizational skills and attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency in Microsoft Excel, Word, and SharePoint.
Key Competencies
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Effective communication with vendors, clients, and internal teams.
Ability to manage multiple financial and operational processes simultaneously.
Problem-solving mindset with a focus on process improvement.
Why Join Source Nutraceutical, Inc.
Be part of a growing and dynamic organization supporting innovative health and nutrition companies.
Work in a collaborative environment with opportunities to contribute to process improvements and operational efficiency.
Gain exposure to modern financial systems and business operations.
Job Type: Full-time
Pay: $45,000.00-$55,000.00 per year
Benefits:
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Language:
English (required)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Finance & Office Operations Coordinator position is now open for candidates interested in the Finance sector. This role in Winnipeg offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Finance is a plus.
