Finance Officer Executive Assistant to the Defence Adviser| Grade|EO

Note: All applicants are required to mandatorily fill the complete online application form including the employment, educational details, behavioural and technical/ professional skills questions. We will be thoroughly reviewing the application forms only with all the required details and the shortlisting is not basis CV/ cover letter. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage

Main Purpose Of Job

To provide support to the Defence Section ensuring the successful delivery of the UK/India Bi-Lateral Military Engagement programme. This will involve liaising with numerous agencies both international and in-country. This role will include being the Executive Assistant to the Defence Adviser which is a varied role and essential part to the efficient running of the Defence Section.

As part of this role you will be responsible for the day to day running of the Defence Section Imprest Account and all financial related aspects of the Defence Section.

In addition, you will provide support to Defence Section staff with inward and outward visits, travel arrangements and all payments related matters.

This role includes being the Executive Assistant to the Defence Adviser. This includes managing their outer office, diary, house staff and other assistance required by the DA.

We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business.

Roles and responsibilities / what will the jobholder be expected to achieve:

Financial (50%)
• Calculations of salary/overtime payments for the Defence section Country Based staff
• Process monthly returns by collating vouchers, invoices, bank statement, un-presented cheques, cash and cheque balance
• Maintain Imprest cash office
• Support to all Defence finance matters as required
• Assist Defence Section personnel in management of all expense administration

Administrative / Executive Assistant (50%)
• Managing the Defence Advisers outer office
• Managing the Defence Advisers diary
• Assist with maintaining the Defence Sections contact database
• Assist with Defence Section visit programmes
• Support wider Defence activities as required, e.g. large delegations or events

Resources Managed (staff And Expenditure)

Nil staff but managing the Defence Imprest expending £4,000 in Rupees per month

Learning and development opportunities (and any specific training courses to be completed):

There are opportunities for online training via the MOD Intranet.

Any Other Information (or Specific Local Post Requirements)
• The Defence Section exists to support both MOD and the High Commissioner’s objectives. It is a busy office with a mature, collaborative and collegiate approach. Flexibility is essential to the success in this role.
• The role will involve access to and handling of classified or sensitive commercial information. Therefore, applicant must already hold a minimum of the UK’s SC level of clearance or be able to achieve it. Because of the security clearance requirement mentioned above, only nationals of the following countries are eligible to apply: UK or other EU country, Canada, Australia, USA, New Zealand