Job Description
Sourcing Specialist, Food and Beverage
Overview
The Sourcing Specialist – Food & Beverage supports the procurement and supplier management of food, beverage, packaging, and related materials for Universal Studios Hollywood.
This role partners closely with Food Operations, Warehousing, Distribution, Finance, and external suppliers to ensure:
• Uninterrupted supply
• Cost control
• Adherence to company sourcing standards
The Sourcing Specialist plays a critical role in:
• Day-to-day operational support
• Issue resolution
• Continuous improvement of the F&B supply chain
Responsibilities
Sourcing & Supplier Management
• Manage day-to-day sourcing activities for assigned categories, ensuring product availability and continuity of supply.
• Serve as the primary point of contact for suppliers regarding orders, deliveries, shortages, quality issues, and backorders.
• Coordinate emergency recovery orders and alternate sourcing solutions when supply disruptions occur.
• Support contract compliance and approved-spec sourcing in alignment with NBCUniversal / UDX sourcing policies.
Order Management & Operations Support
• Create, track, and follow up on purchase orders to ensure timely and accurate delivery.
• Investigate and resolve delivery discrepancies, expired product issues, short ships, and damaged goods in partnership with Warehousing and Food Operations.
• Monitor inventory risk items (e.g., expiring products, at-risk SKUs) and proactively communicate potential financial or operational impacts.
• Support special event sourcing needs (e.g., seasonal events, HHN, promotions) by coordinating product readiness and timelines.
Cross-Functional Collaboration
• Partner with Food Operations, Warehouse & Distribution, and Shared Services to align on volume needs, delivery schedules, and operational priorities.
• Communicate clearly and promptly with venue leaders and stakeholders regarding order status, shortages, and resolutions.
• Participate in regular cross-functional meetings related to sourcing, inventory, and operational planning.
Reporting & Administrative Support
• Assist with tracking spend, sourcing activity, open issues, and inventory risk reports.
• Maintain accurate documentation related to suppliers, specifications, and sourcing decisions.
• Support sourcing leadership with ad hoc analysis, data gathering, and reporting as needed.
Required Qualifications
• 1–3 years of experience in sourcing, procurement, supply chain, or Food & Beverage operations.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills; comfortable working with both internal partners and external suppliers.
• Detail-oriented with strong follow-through and problem-solving abilities.
• Proficiency in Microsoft Office (Excel, Outlook, Teams); experience with ERP/P2P systems preferred.
Preferred Qualifications
• Experience supporting Food & Beverage operations in hospitality, theme parks, entertainment, or high-volume environments.
• Familiarity with inventory management, expiration tracking, and cost impact awareness.
• Ability to work onsite and collaborate hands-on with operational teams.
Overview
The Sourcing Specialist – Food & Beverage supports the procurement and supplier management of food, beverage, packaging, and related materials for Universal Studios Hollywood.
This role partners closely with Food Operations, Warehousing, Distribution, Finance, and external suppliers to ensure:
• Uninterrupted supply
• Cost control
• Adherence to company sourcing standards
The Sourcing Specialist plays a critical role in:
• Day-to-day operational support
• Issue resolution
• Continuous improvement of the F&B supply chain
Responsibilities
Sourcing & Supplier Management
• Manage day-to-day sourcing activities for assigned categories, ensuring product availability and continuity of supply.
• Serve as the primary point of contact for suppliers regarding orders, deliveries, shortages, quality issues, and backorders.
• Coordinate emergency recovery orders and alternate sourcing solutions when supply disruptions occur.
• Support contract compliance and approved-spec sourcing in alignment with NBCUniversal / UDX sourcing policies.
Order Management & Operations Support
• Create, track, and follow up on purchase orders to ensure timely and accurate delivery.
• Investigate and resolve delivery discrepancies, expired product issues, short ships, and damaged goods in partnership with Warehousing and Food Operations.
• Monitor inventory risk items (e.g., expiring products, at-risk SKUs) and proactively communicate potential financial or operational impacts.
• Support special event sourcing needs (e.g., seasonal events, HHN, promotions) by coordinating product readiness and timelines.
Cross-Functional Collaboration
• Partner with Food Operations, Warehouse & Distribution, and Shared Services to align on volume needs, delivery schedules, and operational priorities.
• Communicate clearly and promptly with venue leaders and stakeholders regarding order status, shortages, and resolutions.
• Participate in regular cross-functional meetings related to sourcing, inventory, and operational planning.
Reporting & Administrative Support
• Assist with tracking spend, sourcing activity, open issues, and inventory risk reports.
• Maintain accurate documentation related to suppliers, specifications, and sourcing decisions.
• Support sourcing leadership with ad hoc analysis, data gathering, and reporting as needed.
Required Qualifications
• 1–3 years of experience in sourcing, procurement, supply chain, or Food & Beverage operations.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills; comfortable working with both internal partners and external suppliers.
• Detail-oriented with strong follow-through and problem-solving abilities.
• Proficiency in Microsoft Office (Excel, Outlook, Teams); experience with ERP/P2P systems preferred.
Preferred Qualifications
• Experience supporting Food & Beverage operations in hospitality, theme parks, entertainment, or high-volume environments.
• Familiarity with inventory management, expiration tracking, and cost impact awareness.
• Ability to work onsite and collaborate hands-on with operational teams.
💡 Quick Summary
Seeking a career-building opportunity? The Food Operations Supervisor position is now open for candidates interested in the Hotel Jobs sector. This role in Los Angeles offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Hotel Jobs is a plus.
