Job Description
Front Desk & Office Coordinator
Lake Life Day Spa is an established, growing wellness business known for elevated, approachable client care. We are looking for a Front Desk & Office Coordinator who can confidently manage the guest experience while also supporting the administrative and operational side of the business.
This is not a basic front desk role. This position is best suited to someone who is highly organized, comfortable with computers and systems, and able to keep both the front desk and back-end operations running smoothly.
What You’ll Be Responsible For
Client Experience (Front Desk)
Greet and welcome clients with a warm, professional presence
Manage bookings, check-ins, and check-outs using our CRM (Zenoti)
Answer phone, email, and in-person inquiries
Support retail sales and service recommendations
Ensure a smooth, elevated guest experience from arrival to departure
Office Administration & Coordination
Maintain and update internal documents, checklists, and systems
Support website updates (images, service updates, basic edits)
Upload and organize content, photos, and information across platforms
Assist with inventory tracking, ordering, and supplier communication
Keep digital files, folders, and systems organized and current
Systems & Organization
Work confidently within digital systems (CRM, Google Drive, website backend)
Ensure accuracy and consistency across bookings, client notes, and records
Support ongoing organization and improvement of internal processes
What You Bring
2+ years experience in administration, office coordination, reception, or similar roles
Strong computer skills and confidence working across multiple systems
Experience with CRM or booking software
Comfortable using tools like Google Drive, Docs, Canva, and basic website platforms
Highly organized with strong attention to detail
Able to manage both client-facing responsibilities and administrative tasks
Strong communication skills and a calm, solution-focused approach
This Role Is Ideal For Someone Who
Has experience in office administration, real estate admin, medical office, or similar environments
Enjoys working with people but also thrives on organization and systems
Can learn new tools and platforms quickly and independently
Is looking for a stable, long-term role with opportunity to grow
Role Details
3–4 days per week front desk (9:00–6:00 shifts)
Additional 4–8 hours/week for administrative work
Starting at $21–$24/hour depending on experience
Opportunity to grow into a higher-level operations role over time
Ongoing, long-term position (not seasonal)
To Apply
Please include:
A brief summary of your administrative and customer service experience
Any experience with systems, software, or website updates
A short note on why this type of hybrid role interests you
We are looking for someone who brings both professionalism and organization to their work, and who takes pride in keeping things running smoothly for both clients and the team.
Job Types: Part-time, Permanent
Pay: $21.00-$24.00 per hour
Expected hours: 30 per week
Benefits:
On-site parking
Store discount
Wellness program
Application question(s):
This role requires two Saturdays per month as part of the working schedule from * - 4:30pm. Are you able to work on these days?
Work Location: In person
Lake Life Day Spa is an established, growing wellness business known for elevated, approachable client care. We are looking for a Front Desk & Office Coordinator who can confidently manage the guest experience while also supporting the administrative and operational side of the business.
This is not a basic front desk role. This position is best suited to someone who is highly organized, comfortable with computers and systems, and able to keep both the front desk and back-end operations running smoothly.
What You’ll Be Responsible For
Client Experience (Front Desk)
Greet and welcome clients with a warm, professional presence
Manage bookings, check-ins, and check-outs using our CRM (Zenoti)
Answer phone, email, and in-person inquiries
Support retail sales and service recommendations
Ensure a smooth, elevated guest experience from arrival to departure
Office Administration & Coordination
Maintain and update internal documents, checklists, and systems
Support website updates (images, service updates, basic edits)
Upload and organize content, photos, and information across platforms
Assist with inventory tracking, ordering, and supplier communication
Keep digital files, folders, and systems organized and current
Systems & Organization
Work confidently within digital systems (CRM, Google Drive, website backend)
Ensure accuracy and consistency across bookings, client notes, and records
Support ongoing organization and improvement of internal processes
What You Bring
2+ years experience in administration, office coordination, reception, or similar roles
Strong computer skills and confidence working across multiple systems
Experience with CRM or booking software
Comfortable using tools like Google Drive, Docs, Canva, and basic website platforms
Highly organized with strong attention to detail
Able to manage both client-facing responsibilities and administrative tasks
Strong communication skills and a calm, solution-focused approach
This Role Is Ideal For Someone Who
Has experience in office administration, real estate admin, medical office, or similar environments
Enjoys working with people but also thrives on organization and systems
Can learn new tools and platforms quickly and independently
Is looking for a stable, long-term role with opportunity to grow
Role Details
3–4 days per week front desk (9:00–6:00 shifts)
Additional 4–8 hours/week for administrative work
Starting at $21–$24/hour depending on experience
Opportunity to grow into a higher-level operations role over time
Ongoing, long-term position (not seasonal)
To Apply
Please include:
A brief summary of your administrative and customer service experience
Any experience with systems, software, or website updates
A short note on why this type of hybrid role interests you
We are looking for someone who brings both professionalism and organization to their work, and who takes pride in keeping things running smoothly for both clients and the team.
Job Types: Part-time, Permanent
Pay: $21.00-$24.00 per hour
Expected hours: 30 per week
Benefits:
On-site parking
Store discount
Wellness program
Application question(s):
This role requires two Saturdays per month as part of the working schedule from * - 4:30pm. Are you able to work on these days?
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Front desk and office coordinator position is now open for candidates interested in the Back Office Jobs sector. This role in Seymour Arm offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
