Front Office Administrator
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Skills
Microsoft Word
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Microsoft Outlook
(Required)
Microsoft Excel
(Required)
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Education
High school diploma or GED
(Required)
Job details
Here’s how the job details align with your profile.
Pay
$23.50 an hour
Job type
Full-time
Location
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Job address
14705 Meridian E, Puyallup, WA +8375
Benefits
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Health insurance
Vision insurance
Full job description
Job Title: Front Office Administrator
Company: Care Healthcare of Washington
Location: Puyallup, WA
Employment Type: Full-Time
About Us
Care Healthcare of Washington is an in-home care agency committed to delivering compassionate, client-focused care. We maintain a professional, supportive workplace that values teamwork, operational excellence, and service to others.
Now Hiring: Front Office Administrator
Our office currently has an opening for a Front Office Administrator. We are looking for a detail-oriented, dependable team member to perform day-to-day front office operations. This is an essential position that ensures smooth workflow and supports the entire office team.
As the first point of contact for clients, caregivers, and visitors, this role plays a key support function for our care managers, hiring manager, and leadership team by managing communication flow and maintaining an organized, welcoming front office environment.
Key Responsibilities
Front Desk & Communication Management
Greet and assist walk-in clients, caregivers, and visitors in a professional and courteous manner
Answer and direct phone calls, emails, and internal messages
Maintain updated contact lists and assist in internal office communication
Scheduling & Office Calendar Support
Maintain and coordinate office calendars for staff meetings, appointments, and hiring schedules
Send timely reminders and ensure coordination of daily schedules
Hiring & On-boarding Support
Work with the hiring manager to organize on-boarding paperwork and orientation materials
Schedule fingerprinting, background checks, and other on-boarding requirements
Ensure timely completion and filing of all new hire documentation
Administrative & Office Support
Scan, file, and organize important documents
Prepare intake packets and set up work-spaces for care managers
Track office inventory and manage supply ordering
Payroll & Timekeeping Assistance
Collect caregiver direct deposit forms and verify documentation
Monitor timekeeping records and assist with clock-in/clock-out issues
Ensure all manual and digital time sheets are submitted accurately and on schedule
Qualifications
High school diploma or equivalent required.
Minimum 1 year of experience in an administrative, receptionist, or office support role
Strong proficiency in Microsoft Office (Word, Excel, Outlook)
Excellent verbal and written communication skills
Highly organized with the ability to manage multiple tasks simultaneously
Commitment to professionalism, discretion, and confidentiality
Preferred Skills
Experience in a healthcare, home care, or service-oriented setting
Familiarity with scheduling or HR systems (e.g., WellSky, Hireology)
Benefits
Medical, Vision, and Dental insurance
Supportive team environment
Opportunity to work with a mission-driven agency focused on quality care
Room for professional growth and learning
Join us and help deliver care that is centered on well-being. Apply today to be part of a growing team at Care Healthcare of Washington.