Front Office Executive
Full Job Description
Designation: Front Office cum Admin Executive
Location: Noida
Gender : Male
Role: On 3rd Party Payroll
Ø Should have at least more than 6-7 years of experience managing the similar role in reputed organization
Ø Good verbal & written communication skills
Ø Proficient in English / Hindi
Ø Should be familiar with MS office packages (Excel, word, PowerPoint etc) and MS Outlook (Handling emails, calendar invites etc)
Ø Availability on email and call after office hours and flexible with timings (should be comfortable in + am to 6 pm or 11 am to 8 pm shift) and 6 days working profile
Ø Should be comfortable in any of the work location (Delhi, Noida, Gurugram)
Ø Proactive and team player
Ø Reception Management & Maintenance including – Epabx Operations, Meeting Room Allocation etc..
Ø Call conferencing facilities / Video Conferencing etc..
Ø Attending to clients and meeting requirements
Ø Maintaining log of Conference rooms and meeting room maintenance and handling
Ø Managing the petty cash & expenses related to domain.
Ø Keeping track of office supplies and timely reporting
Ø Knowledge of Access controls / fire security systems / EPBX / CCTV / HVAC / Pest control
Ø Client Handling & Client Refreshments.
Ø Vendor Billings, issues and Payments related to common service / material providers.
Ø Managing & Supervising repairing / replacement (Civil, Electrical, Carpentry) activities.
Ø Overall Admin requests attending and complaints handling.
Ø Physical admin & facilities rounds for ensuring cleaning, hygiene & smooth operations.
Ø Conference Room Maintenance & Booking (including thorough rounds and ensuring all the rooms are neatly spotless and arranged properly).
Ø Weekend Maintenance schedule & activities.
Ø Fire & Safety Arrangements & Maintenance.
Ø Asset Tagging & Record management.
Ø Managing & Coordinating with external vendors regarding HVAC maintenance, scheduling of PPM’s, briefing of Housekeeping, Pantry and Security staff.
Ø Consumption & Inventory Management of stationery, crockery & consumables items.
Ø Coordination with 3rd party facility service provider regarding briefing of Housekeeping, Pantry and Security staff etc.
Ø Dispatch / courier management
Ø And any other work falling under the domain of Facilities, Administration or Reception…
Job Types: Full-time, Regular / Permanent
Salary: Up to ₹30,000.00 per month
Schedule:
Fixed shift
Morning shift
Supplemental pay types:
Commission pay
Performance bonus
Ability to commute/relocate:
Noida - 201301, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Required)
Education:
Bachelor's (Preferred)
Experience:
total work: 1 year (Preferred)
Language:
Hindi (Preferred)
English (Preferred)
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