Full Time Event Manager

Event Planner (AR2)

This position reports to the Executive Director Finance and Operations and is responsible for planning and executing various conferences and events for the union, participating in the planning of the union's triennial convention and assisting with the travel and accommodation of union members and staff for union business and attendance at events, conferences and conventions of other labour institutions.

This position is based at our Burnaby office. The Event Planner will be responsible for organizing and coordinating all aspects of BCGEU conferences/events - small to medium size conferences/events; negotiating contracts and agreements with third-party vendors; preparing and monitoring budgets for conferences/events; reviewing and authorizing leaves of absence, advances, expense claims for members and staff; assisting in monitoring, tracking and summarizing union travel activity; responding to and following up with members with regard to discrepancies in expense claims and union policies and procedures; conducting and attending meetings with outside organizations and facilities to ensure the appropriate accessibility and safety standards are in place; planning other events and functions as required; coordinating, arranging and booking all aspects of travel and hotel arrangements for staff and members travelling on BCGEU business, including domestic, international and group travel; any other convention/event planning related activities.

The Event Planner will also liaise with other convention/conference administrator(s) to plan and arrange for the BCGEU's delegation participation; and any other convention planning related activities.

Policies, Procedures, and Modernization

The Event Planner will assist in updating policies and procedures; ensuring the union's financial and other policies and procedures are followed or adhered to; working with technical staff to identify convention software requirements.

Requirements

A minimum of 10 years' experience planning large conventions and conferences;

A minimum of 8 years' experience with creating and managing event budgets;

3-4 years' experience in high-volume online travel and hotel bookings;

Experience negotiating contracts with event facilities, vendors and suppliers;

Strong organizational skills with the ability to coordinate travel arrangements, determine delegate counts, book appropriate meeting facilities and accommodations, and assist with agenda planning;

A working knowledge of CVENT or other event registration platforms;

Proficient in all Microsoft applications (Word, Excel, PowerPoint, etc).

Please note that temporary and probationary employees are not eligible for remote work arrangements.