Job Description
We call ourselves The Pride:
Trinity-Pawling School, established in 1907, is an all-boys college preparatory institution situated in Pawling, New York, just 60 miles north of New York City. With a thriving alumni network of over 4,000 individuals, we take pride in our collective achievements and the diverse goals we pursue both independently and collaboratively.
At Trinity-Pawling, we understand that boys learn differently, and we embrace that. Our focus on experiential learning means education doesn’t stop at the classroom door. Boys learn best by doing, which is why hands-on, real-world experiences are part of everyday life.
Through academics, athletics, the arts, and a supportive community, we give our students the tools to thrive in school and beyond. Trinity-Pawling isn’t just a place to learn—it’s a place to discover who you are and who you want to become. We recognize the significance of philanthropy in advancing our mission to create a transformative impact in the lives of students.
The Opportunity
This role is central to the success of the Advancement Department. You will ensure the accurate, compliant, and efficient management of donor data and gift processing, while supporting Advancement events and team operations. This position is well-suited for someone who thrives on precision, values teamwork, and enjoys improving systems to make them work better tomorrow than they did today.
Key Responsibilities
Gift Processing & Data Integrity
Process and record all gift types (cash, checks, credit cards, wires, securities, pledges, matching gifts) with exceptional accuracy and attention to detail.
Reconcile Advancement gift records with the Business Office to ensure complete and consistent financial reporting.
Code and track gifts to ensure donor intent, recognition, and reporting are accurate and complete.
Acknowledgment & Stewardship Support
Generate timely, accurate, and personalized gift acknowledgments, tax receipts, tribute notifications, and pledge reminders.
Partner with Advancement colleagues to ensure donors receive consistent, professional communication.
Donor Data Management
Enter, update, and maintain donor records, gift histories, appeals, and allocations with meticulous precision.
Manage annual database updates and ongoing data hygiene.
Research and update records for lost, inactive, or deceased constituents as needed.
Safeguard the confidentiality and security of donor information at all times.
Reporting & Analysis
Produce reports, queries, data exports, lists, dashboards, and other analytics to support fundraising strategy, benchmarking, and audits.
Ensure data consistency across Advancement and the Business Office.
Event & Team Support
Provide logistical and administrative support for Advancement events, including registrations, guest lists, name tags, research, on-site support, and other event coordination.
Staff major Advancement programs such as Reunion, Parents’ Weekend, and other key events.
Continuous Improvement & Collaboration
Identify and implement opportunities to improve processes, workflows, and data quality.
Collaborate closely with the Advancement team to support shared goals and smooth operations.
Who You Are
You are highly detail-oriented, accuracy matters to you, and you notice when something is off.
You enjoy working behind the scenes to make systems run smoothly and efficiently.
You are a team player who communicates clearly, follows through, and takes pride in supporting colleagues.
You like improving processes and aren’t afraid to suggest a better way to do things.
You handle confidential information with discretion and professionalism.
You’re comfortable juggling multiple priorities and meeting deadlines without sacrificing quality.
Qualifications & Strengths
Bachelor’s degree required.
Experience with fundraising operations and charitable giving practices preferred.
Prior experience with Raiser’s Edge (or a similar constituent database) preferred, especially for gift processing, reporting, and data management. BUT WE ARE WILLING TO TRAIN!
Strong organizational skills with the ability to manage competing priorities.
And the Ability To:
Support and promote the mission of Trinity-Pawling while fostering teamwork, trust, and accountability.
Input and manage data quickly and accurately with close attention to detail.
Recommend and implement best practices and process improvements.
Provide excellent customer service to donors and constituents.
Participate in evening and weekend events and occasional travel as required.
Meet the physical demands of the role, including standing for extended periods, navigating stairs and uneven terrain, and lifting up to 40 pounds.
The rate of pay for this position is $27.00 to $30.00 per hour. This range represents our good-faith estimate for this position. We consider additional factors such as education, experience, skills as well as the needs of the School at the time of the offer. All job offers are contingent upon the candidate's successful completion of a background & fingerprint check, reference check and pre-employment screening as applicable.
Job Type: Full-time
Pay: $56,000.00 - $63,000.00 per year
Benefits:
403(b)
Dental insurance
Dependent health insurance coverage
Flexible spending account
Health insurance
Health savings account
Paid time off
Retirement plan
Vision insurance
Work Location: In person
Trinity-Pawling School, established in 1907, is an all-boys college preparatory institution situated in Pawling, New York, just 60 miles north of New York City. With a thriving alumni network of over 4,000 individuals, we take pride in our collective achievements and the diverse goals we pursue both independently and collaboratively.
At Trinity-Pawling, we understand that boys learn differently, and we embrace that. Our focus on experiential learning means education doesn’t stop at the classroom door. Boys learn best by doing, which is why hands-on, real-world experiences are part of everyday life.
Through academics, athletics, the arts, and a supportive community, we give our students the tools to thrive in school and beyond. Trinity-Pawling isn’t just a place to learn—it’s a place to discover who you are and who you want to become. We recognize the significance of philanthropy in advancing our mission to create a transformative impact in the lives of students.
The Opportunity
This role is central to the success of the Advancement Department. You will ensure the accurate, compliant, and efficient management of donor data and gift processing, while supporting Advancement events and team operations. This position is well-suited for someone who thrives on precision, values teamwork, and enjoys improving systems to make them work better tomorrow than they did today.
Key Responsibilities
Gift Processing & Data Integrity
Process and record all gift types (cash, checks, credit cards, wires, securities, pledges, matching gifts) with exceptional accuracy and attention to detail.
Reconcile Advancement gift records with the Business Office to ensure complete and consistent financial reporting.
Code and track gifts to ensure donor intent, recognition, and reporting are accurate and complete.
Acknowledgment & Stewardship Support
Generate timely, accurate, and personalized gift acknowledgments, tax receipts, tribute notifications, and pledge reminders.
Partner with Advancement colleagues to ensure donors receive consistent, professional communication.
Donor Data Management
Enter, update, and maintain donor records, gift histories, appeals, and allocations with meticulous precision.
Manage annual database updates and ongoing data hygiene.
Research and update records for lost, inactive, or deceased constituents as needed.
Safeguard the confidentiality and security of donor information at all times.
Reporting & Analysis
Produce reports, queries, data exports, lists, dashboards, and other analytics to support fundraising strategy, benchmarking, and audits.
Ensure data consistency across Advancement and the Business Office.
Event & Team Support
Provide logistical and administrative support for Advancement events, including registrations, guest lists, name tags, research, on-site support, and other event coordination.
Staff major Advancement programs such as Reunion, Parents’ Weekend, and other key events.
Continuous Improvement & Collaboration
Identify and implement opportunities to improve processes, workflows, and data quality.
Collaborate closely with the Advancement team to support shared goals and smooth operations.
Who You Are
You are highly detail-oriented, accuracy matters to you, and you notice when something is off.
You enjoy working behind the scenes to make systems run smoothly and efficiently.
You are a team player who communicates clearly, follows through, and takes pride in supporting colleagues.
You like improving processes and aren’t afraid to suggest a better way to do things.
You handle confidential information with discretion and professionalism.
You’re comfortable juggling multiple priorities and meeting deadlines without sacrificing quality.
Qualifications & Strengths
Bachelor’s degree required.
Experience with fundraising operations and charitable giving practices preferred.
Prior experience with Raiser’s Edge (or a similar constituent database) preferred, especially for gift processing, reporting, and data management. BUT WE ARE WILLING TO TRAIN!
Strong organizational skills with the ability to manage competing priorities.
And the Ability To:
Support and promote the mission of Trinity-Pawling while fostering teamwork, trust, and accountability.
Input and manage data quickly and accurately with close attention to detail.
Recommend and implement best practices and process improvements.
Provide excellent customer service to donors and constituents.
Participate in evening and weekend events and occasional travel as required.
Meet the physical demands of the role, including standing for extended periods, navigating stairs and uneven terrain, and lifting up to 40 pounds.
The rate of pay for this position is $27.00 to $30.00 per hour. This range represents our good-faith estimate for this position. We consider additional factors such as education, experience, skills as well as the needs of the School at the time of the offer. All job offers are contingent upon the candidate's successful completion of a background & fingerprint check, reference check and pre-employment screening as applicable.
Job Type: Full-time
Pay: $56,000.00 - $63,000.00 per year
Benefits:
403(b)
Dental insurance
Dependent health insurance coverage
Flexible spending account
Health insurance
Health savings account
Paid time off
Retirement plan
Vision insurance
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Gift Processing Associate position is now open for candidates interested in the Office Assistant Jobs sector. This role in Pawling offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
