Job Description
Do you have 3 years of gift processing and fundraising experience?
Are you looking for your next long-term opportunity?
A mission-driven nonprofit is seeking a Full-Time Gifts and Constituent Information Specialist. The Gifts and Constituent Information Specialist is a key member of the Advancement Services team, responsible for processing and receipting all gifts to the organization. This is a Hybrid, 37hrs/week, Temporary to Permanent role based in Chicago, IL.
ORGANIZATION: Educational Nonprofit
LOCATION: Hybrid- Armour Square, IL
POSITION TITLE: Gifts and Constituent Information Specialist
SCHEDULE: 37 hours/week- 3 days on Site 8:30 pm - 4:30 pm
DURATION: Temporary to Permanent
Pay- $24/hr- $32/hr
Is This Your Dream Job?
This position applies industry and professional standards, university policies and procedures, and federal and state laws and regulations applicable to donations. Responsibilities include maintaining accurate gift records and documentation, ensuring the integrity of alumni and donor records, and serving as a point of contact for donor and faculty/staff inquiries on behalf of Gift Administration.
Our Ideal Candidate:
2+ years of experience in gift processing, development operations, or a related administrative/finance role in a nonprofit setting
Experience working with a fundraising CRM system (Raiser’s Edge or similar)
Strong understanding of gift processing, financial transactions, and record-keeping best practices
Exceptional attention to detail with a high level of accuracy in data entry and reporting
Excellent customer service skills; experience interacting with donors or high-net-worth individuals preferred
Proficiency in Microsoft Office (Excel, Word) and/or Google Workspace (Sheets, Docs)
Strong organizational, communication, and time management skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Preferred Qualifications:
Higher education or nonprofit experience
Knowledge of gift accounting/fundraising ethics
Experience with tools like Trello, Wrike, and Asana
Financial operations or cash handling experience
How You Will Spend Your Day:
Process and record all donations, including checks, credit cards, stock gifts, ACH transfers, and other forms of contributions
Generate and distribute timely and accurate gift acknowledgments and receipts
Maintain, organize, and archive all gift-related documentation in compliance with internal policies and audit standards
Respond to inquiries from donors, faculty, and internal staff regarding gift status, receipts, and donor records
Assist with the processing of complex gifts, including donor-advised funds (DAFs), matching gifts, and estate or planned gifts
Maintain and update donor and alumni records to ensure accuracy and completeness in the CRM system
Support ongoing data integrity efforts, including database cleanup and standardization projects
Assist with fiscal year-end close processes, audits, and reporting needs
Collaborate with development, finance, and advancement teams to ensure seamless gift processing and reconciliation
We’d love to hear from you! Resumes will be submitted to the client by FRIDAY, 05/01/26
If this sounds like the job for you, we would love to help make that happen.
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.
Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.
Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.
Are you looking for your next long-term opportunity?
A mission-driven nonprofit is seeking a Full-Time Gifts and Constituent Information Specialist. The Gifts and Constituent Information Specialist is a key member of the Advancement Services team, responsible for processing and receipting all gifts to the organization. This is a Hybrid, 37hrs/week, Temporary to Permanent role based in Chicago, IL.
ORGANIZATION: Educational Nonprofit
LOCATION: Hybrid- Armour Square, IL
POSITION TITLE: Gifts and Constituent Information Specialist
SCHEDULE: 37 hours/week- 3 days on Site 8:30 pm - 4:30 pm
DURATION: Temporary to Permanent
Pay- $24/hr- $32/hr
Is This Your Dream Job?
This position applies industry and professional standards, university policies and procedures, and federal and state laws and regulations applicable to donations. Responsibilities include maintaining accurate gift records and documentation, ensuring the integrity of alumni and donor records, and serving as a point of contact for donor and faculty/staff inquiries on behalf of Gift Administration.
Our Ideal Candidate:
2+ years of experience in gift processing, development operations, or a related administrative/finance role in a nonprofit setting
Experience working with a fundraising CRM system (Raiser’s Edge or similar)
Strong understanding of gift processing, financial transactions, and record-keeping best practices
Exceptional attention to detail with a high level of accuracy in data entry and reporting
Excellent customer service skills; experience interacting with donors or high-net-worth individuals preferred
Proficiency in Microsoft Office (Excel, Word) and/or Google Workspace (Sheets, Docs)
Strong organizational, communication, and time management skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Preferred Qualifications:
Higher education or nonprofit experience
Knowledge of gift accounting/fundraising ethics
Experience with tools like Trello, Wrike, and Asana
Financial operations or cash handling experience
How You Will Spend Your Day:
Process and record all donations, including checks, credit cards, stock gifts, ACH transfers, and other forms of contributions
Generate and distribute timely and accurate gift acknowledgments and receipts
Maintain, organize, and archive all gift-related documentation in compliance with internal policies and audit standards
Respond to inquiries from donors, faculty, and internal staff regarding gift status, receipts, and donor records
Assist with the processing of complex gifts, including donor-advised funds (DAFs), matching gifts, and estate or planned gifts
Maintain and update donor and alumni records to ensure accuracy and completeness in the CRM system
Support ongoing data integrity efforts, including database cleanup and standardization projects
Assist with fiscal year-end close processes, audits, and reporting needs
Collaborate with development, finance, and advancement teams to ensure seamless gift processing and reconciliation
We’d love to hear from you! Resumes will be submitted to the client by FRIDAY, 05/01/26
If this sounds like the job for you, we would love to help make that happen.
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.
Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.
Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.
💡 Quick Summary
Seeking a career-building opportunity? The Gifts and Constituent Information Specialist position is now open for candidates interested in the Admin Executive sector. This role in Chicago offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
