Global Services Human Resources Assistant

WHAT YOU'LL DO

You’ll be part of GS HR Operations Team supporting the Middle East (UAE, KSA & Qatar) HR Team with HR administrative support throughout the employee life cycle. As HR Assistant you will work closely & directly with ME HR Operations function team. HR Operations forms the backbone of our People organization, making sure that all formal employment conditions and documentation is in place for all our staff.
• Responsible for entering and maintaining employee data within our HR system (i.e. personal data, job, office, promotion, compensation, working capacity, leaves of absence, education, background history, line managers, assistants, etc.)
• Maintain personnel files in compliance with applicable legal requirements and internal standards
• Support with New hire onboarding & BGV checking processes. Send out Induction plan and welcome emailers
• Deliver audit support on personal files, forms, etc.
• Assist with general employee requests, letters, verifications, reference checks, etc. including
• generating visa invitation letters
• Generate reporting for employee distribution lists, new joiners, anniversaries, milestones etc.
• Keep track of employees’ probationary periods and flag to ME HR team to ensure geographic process are followed
• Prepare, process and follow up on employee paperwork related to new hires, promotions, transfers, address changes, additional payments, status changes, and employee exits with sensitivity to the confidential nature of the information
• Manage and maintain the inbox dealing with employee queries and escalating to the correct team contact where necessary ·
• Coordinate with support functions for new hire laptops, accesses, payroll setups etc.
• Provide general support to ME HR team and perform other duties as assigned or required

YOU'RE GOOD AT
• Excellent English Communication (Oral & Written)
• Fosters a spirit of collaboration and teamwork

YOU BRING (EXPERIENCE & QUALIFICATIONS)
• A graduation degree  
• 2+ yrs of relevant work experience in a professional services or multi-national companies
• Knowledge of Workday & experience in Global HR Operations / HR Shared Services
• Proficiency in MS Office (Word, Visio, Excel, PowerPoint, Outlook)  
• Experience of working with HRMS (Workday experience is ideal but not essential)

YOU'LL WORK WITH

Our HR colleagues across different business units.
ADDITIONAL INFORMATION
• Service-oriented, flexible and able to work under pressure with amazing attention to details
• Structured way of working, able to multitask
• Demonstrates accountability, ownership and ability to handle confidential information
• Reliable, timely and flexible
• Demonstrates a concise and effective style in oral and written communication
• Ability to work in a highly matrixed organization
• Flexibility to support the team to cater to a diverse, international set of stakeholders. Willingness to be flexible with regard to office timing
• You have a strong sense of Customer Service and respond to requests in a timely manner