Job Description
Established in 2006, the Corporate Governance team at MUFG Pension & Market Services is the largest team of governance professionals in Australia. Our clients benefit from the collective experience of approximately 300 years across 20 practitioners, with backgrounds spanning ASX 50 organisations and top-tier legal and advisory firms.
We are seeking a Governance Assistant to provide high-quality support to our Senior Company Secretaries within a dynamic governance advisory, legal and company secretarial practice. This role is well suited to someone looking to build or further develop a career in corporate governance within a collaborative and highly regarded professional services environment.
Our Corporate Governance practice was established to bridge the gap between traditional company secretarial service providers and M&A-focused corporate law firms. Our offering is specialised and differentiated, with a strong focus on contemporary governance and company secretarial matters delivered through a boutique professional services model.
Key Responsibilities
Reporting to senior members of the Corporate Governance team, your responsibilities will include a mix of board support, company secretarial administration and regulatory compliance activities.
Board Support:
Compile and distribute board papers and prepare for board meetings on behalf of practitioners, including preparation of agendas, shell minutes and action lists.
Draft forms, announcements and other regulatory documents.
Manage the preparation of company secretarial reports.
Company Secretarial Administration:
Maintain statutory registers and provide local agent services for clients.
Manage databases and ensure regulatory compliance.
Participate in system and process improvement initiatives across the team.
Regulatory Compliance:
Complete and submit forms and documentation to regulatory bodies.
Incorporation of entities in accordance with the Corporations Act.
Registration of foreign entities in accordance with the Corporations Act.
This role works closely with clients, internal stakeholders, external advisers and regulators, requiring strong collaboration and communication skills.
About You
You will bring a strong interest in governance and a desire to work in a professional, client-focused environment. You may have experience in a governance, company secretarial, legal or regulated setting and are comfortable managing competing priorities with attention to detail.
Key experience and attributes include:
Experience in a company secretarial or governance role, or as a legal assistant or project coordinator
Exposure to consulting, professional services or regulated environments
Familiarity with electronic board portals and record-keeping systems (e.g. Diligent, Conven, BoardPro)
Strong organisational and prioritisation skills, with the ability to exercise sound judgment
A proactive, solutions-focused mindset
Meticulous attention to detail
Ability to work effectively with a diverse range of stakeholders, including senior executives, clients, advisers and regulators
What’s it like to work here?
We’re proud to have created a culture and work environment that is supportive, values diversity, inclusion, flexibility, and blended working. We pride ourselves on being open and transparent and we genuinely value the health and wellbeing of our people.
Joining MUFG Pension & Market Service Group means you'll join an employer who fosters pathways for continuous learning and skill development, providing you with the tools you need to focus on career growth and personal development. We provide a range of benefits including:
Salary sacrificing via Superannuation
Paid parental leave scheme
Employee discounts: health insurance
Hybrid working model
Volunteer and Well-being Leave
MUFG Pension & Market Services is a global, digitally enabled business that empowers a brighter future by connecting millions of people with their assets – safely, securely and responsibly.
Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences.
A member of MUFG, a global financial group, we help manage regulatory complexity, improve data management and connect people with their assets, through exceptional user experience that leverages the expertise of our people combined with scalable technology, digital connectivity and data insights.
Our MUFG Corporate Markets division provides clients with a comprehensive corporate market offering that connects issuers to their stakeholders. Our uniquely integrated range of corporate markets capabilities includes shareholder management and analytics, stakeholder engagement, share and unit registry, employee share plans, and digital and print communications. We also offer company secretarial support, as well as various specialist offerings such as insolvency solutions. We operate in twelve countries throughout Australasia, Asia, Africa, the Middle East, United Kingdom and Europe.
Our teams combine a wealth of industry experience with a rigorous focus on client management to deliver a premium service underpinned by market leading digital technology provided by our Technology division.
MUFG Pension & Market Services is building a dynamic, client focused, caring and inclusive culture that is built on the foundations of an entrepreneurial spirit, effective risk management, empathy and trust, and underpinned by its core values.
We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of the MUFG Pension & Market Services journey and together we will achieve our full potential.
We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, ****** orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities.
Candidates must have the relevant work rights to be considered for an opportunity at MUFG Pension & Market Services. Successful applicants will be required to complete background screening prior to commencement of employment.
We are seeking a Governance Assistant to provide high-quality support to our Senior Company Secretaries within a dynamic governance advisory, legal and company secretarial practice. This role is well suited to someone looking to build or further develop a career in corporate governance within a collaborative and highly regarded professional services environment.
Our Corporate Governance practice was established to bridge the gap between traditional company secretarial service providers and M&A-focused corporate law firms. Our offering is specialised and differentiated, with a strong focus on contemporary governance and company secretarial matters delivered through a boutique professional services model.
Key Responsibilities
Reporting to senior members of the Corporate Governance team, your responsibilities will include a mix of board support, company secretarial administration and regulatory compliance activities.
Board Support:
Compile and distribute board papers and prepare for board meetings on behalf of practitioners, including preparation of agendas, shell minutes and action lists.
Draft forms, announcements and other regulatory documents.
Manage the preparation of company secretarial reports.
Company Secretarial Administration:
Maintain statutory registers and provide local agent services for clients.
Manage databases and ensure regulatory compliance.
Participate in system and process improvement initiatives across the team.
Regulatory Compliance:
Complete and submit forms and documentation to regulatory bodies.
Incorporation of entities in accordance with the Corporations Act.
Registration of foreign entities in accordance with the Corporations Act.
This role works closely with clients, internal stakeholders, external advisers and regulators, requiring strong collaboration and communication skills.
About You
You will bring a strong interest in governance and a desire to work in a professional, client-focused environment. You may have experience in a governance, company secretarial, legal or regulated setting and are comfortable managing competing priorities with attention to detail.
Key experience and attributes include:
Experience in a company secretarial or governance role, or as a legal assistant or project coordinator
Exposure to consulting, professional services or regulated environments
Familiarity with electronic board portals and record-keeping systems (e.g. Diligent, Conven, BoardPro)
Strong organisational and prioritisation skills, with the ability to exercise sound judgment
A proactive, solutions-focused mindset
Meticulous attention to detail
Ability to work effectively with a diverse range of stakeholders, including senior executives, clients, advisers and regulators
What’s it like to work here?
We’re proud to have created a culture and work environment that is supportive, values diversity, inclusion, flexibility, and blended working. We pride ourselves on being open and transparent and we genuinely value the health and wellbeing of our people.
Joining MUFG Pension & Market Service Group means you'll join an employer who fosters pathways for continuous learning and skill development, providing you with the tools you need to focus on career growth and personal development. We provide a range of benefits including:
Salary sacrificing via Superannuation
Paid parental leave scheme
Employee discounts: health insurance
Hybrid working model
Volunteer and Well-being Leave
MUFG Pension & Market Services is a global, digitally enabled business that empowers a brighter future by connecting millions of people with their assets – safely, securely and responsibly.
Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences.
A member of MUFG, a global financial group, we help manage regulatory complexity, improve data management and connect people with their assets, through exceptional user experience that leverages the expertise of our people combined with scalable technology, digital connectivity and data insights.
Our MUFG Corporate Markets division provides clients with a comprehensive corporate market offering that connects issuers to their stakeholders. Our uniquely integrated range of corporate markets capabilities includes shareholder management and analytics, stakeholder engagement, share and unit registry, employee share plans, and digital and print communications. We also offer company secretarial support, as well as various specialist offerings such as insolvency solutions. We operate in twelve countries throughout Australasia, Asia, Africa, the Middle East, United Kingdom and Europe.
Our teams combine a wealth of industry experience with a rigorous focus on client management to deliver a premium service underpinned by market leading digital technology provided by our Technology division.
MUFG Pension & Market Services is building a dynamic, client focused, caring and inclusive culture that is built on the foundations of an entrepreneurial spirit, effective risk management, empathy and trust, and underpinned by its core values.
We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of the MUFG Pension & Market Services journey and together we will achieve our full potential.
We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, ****** orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities.
Candidates must have the relevant work rights to be considered for an opportunity at MUFG Pension & Market Services. Successful applicants will be required to complete background screening prior to commencement of employment.
💡 Quick Summary
Seeking a career-building opportunity? The Governance Assistant position is now open for candidates interested in the Health Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Health Jobs is a plus.
