Government Secretary Administrator

Job description

Key Responsibilities

To support the Office Manager / Assistant to the Clerk in ensuring best practice is always maintained, including review of policies, procedures, Standing Orders, Financial Regulations and the business plan.

To participate in the maintaining of all records and documents relating to the Council, assisting in ensuring policies and processes are adhered to, organised and up to date.

To assist the Officer Manager / Assistant to the Clerk with various Council duties and responsibilities on a day-to-day basis.

To support the Office Manager / Assistant to the Clerk in preparation and distribution of all agendas for the Council and all Council Committees, liaising with different departments to ensure correct reports are uploaded.

To attend Committee, Sub Committee, Council evening meetings and any other Council meetings to take and produce the minutes or notes, as required.

To be responsible for the setup of the room for Council and Council Committees liaising with the Office Manager / Assistant to the Clerk.

To support the Office Manager / Assistant to the Clerk for reviewing all IT equipment and software.

To provide a full burial administration service jointly with the Administration Department.

To assist in maintaining and updating the Council website.

To assist in obtaining quotes for items and contracts relating to the administration department to form part of the annual budget review / precept setting.

Be proactive in identifying opportunities for learning and professional development to ensure continuous improvement.