GP Practice - Finance Assistant (6 month fixed term)

Financial Administration

Process accounts payable and receivable, including coding and entering invoices,
reconciling statements, and resolving discrepancies.
Paying suppliers via BACS using faster payments in the banking system as required.
Ensuring all expenditure payments are authorised for payment and processed on time
with a view of cashflow and budget forecasting.
Set up new supplier accounts and manage existing accounts.
Raise and issue invoices to external organisations (e.g., NHS partners, private patients,
insurers). Operate a credit control system to ensure timely remittance of invoices.
Maintain accurate and up-to-date financial records using appropriate accounting systems (Xero).
Working closely with suppliers to get the best possible rates.
Monitor and manage finance email boxes to ensure prompt responses and resolution of internal and external queries.
Banking & Reconciliation

Perform regular bank reconciliations.
Record and reconcile incoming payments including NHS remittances, enhanced service payments, and private income.
Monitor petty cash, staff expense claims, and practice credit card transactions.
Payroll & Pensions Support

Support payroll processing by collating staff timesheets, leave records, and overtime details.
Reporting & Budgeting

Assist in preparing monthly, quarterly, and annual financial reports for partners and management.
Assist in support budget preparation, variance analysis, and forecasting.
Provide financial data to external accountants or auditors as required.
Compliance & Procedures

Ensure financial practices comply with NHS and statutory financial regulations.
Maintain confidentiality and security of all financial information.
Update and maintain financial policies, procedures and systems
Requirements

A degree or qualification in finance, accounting, or a related field is preferred but not essential.
Strong numerical skills and attention to detail are crucial for this role.
Proficiency in Microsoft Excel and experience with accounting software Xero (essential).
Excellent organisational skills with the ability to manage multiple tasks effectively.
Strong communication skills, both written and verbal, to interact with various stakeholders.
A proactive attitude towards problem-solving and a willingness to learn.

United Kingdom
England
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