Job Description
Position Details
Position Information
Recruitment/Posting Title
Grant Facilitator Level 2 (Multiple Vacancies)
Job Category
Staff & Executive - Grants Management
Department
CINJ - Administration & Planni
Overview
RUTGERS CANCER INSTITUTE VISION, MISSION, AND CORE VALUES:
VISION:
Through our science, our evidence-based actions, our openness, and our respect for those we serve, we will advance cancer-focused research worldwide and reduce the burden of cancer in our catchment area. By engaging with and empowering our exceptionally diverse populations, and addressing their questions and fears, we will engender hope for cancer patients and their families and play a critical role in strengthening the fabric of our communities by gaining and protecting their trust and providing access to the outstanding oncology care each person deserves.
MISSION:
Our mission is to accelerate scientific discovery focused on understanding cancer, innovating cancer treatment, and improving cancer prevention; to provide outstanding, novel, and compassionate patient care; to provide evidence-based and culturally informed education to physicians, nurses, researchers, staff, and the community; and to achieve cancer health equity in our state through outreach to and engagement of our extraordinarily diverse communities.
CORE VALUES:
Curiosity and Discovery: encouraging an environment of continuous inquiry, creativity, and innovation to generate new knowledge
Integrity: earning the trust of those we serve and each other through honesty, transparency, accountability, and continuous reflection
Collaboration: approaching all opportunities with an understanding that together we are better and can achieve more; promoting and maintaining an environment of teamwork and shared knowledge
Respect and Caring: consistently demonstrating caring, compassion, and respect through our words and actions
Perseverance: maintaining an unwavering commitment to our mission; embracing change, overcoming obstacles, and creating and recreating the path to achieve our goals
Posting Summary
Rutgers, The State University of New Jersey is seeking a Grant Facilitator Level 2 within the Grants Office/Admin/Finance at the Rutgers Cancer Institute.
The purpose of this position is to provide guidance and assistance to all Cancer Institute researchers for the life cycle of extramural funding. The Grants Facilitator Level 2 reports directly to the Senior Grants Administrator and is responsible for tasks associated with all stages of the pre- and post-award life cycle functions from submission to final reporting. Primary responsibilities include proposal development including budgetary data, review and submission of the funding proposal, facilitating and guiding researchers with sponsor pre-award reviews, award set-up, and serving as a point-of-contact in all post-award from award set-up to close-out. In addition, this position provides guidance and insight on tasks which include but are not limited to knowledge/interpretation of sponsor guidelines/regulations, Institute sponsored policy adherence in both pre- and post-award modes, utilization of external/internal sponsor and university portals, reporting and data collection functions. The Grants Facilitator Level 2 works closely with the Finance Department to ensure compliance, allowability and allocability of sponsored research fund alignment with Uniform Guidance, Rutgers University, Rutgers Health, and sponsor guidelines.
Essential Duties and Responsibilities include the following:
Pre-Award/Post Award Proposal Development
Assists faculty/researchers on proposal content and presentation.
Works closely with financial analysts, in preparation of required sponsor and RU internal budget documents and makes recommendations for effective presentation to the sponsors.
Works closely with Finance Department Business Managers, Finance Supervisors, Analysts, and other Finance staff/liaisons to prepare monthly financial analyses for presentation and discussion with faculty and researchers, and to review and ensure that all award cost transfers, realignments, and expenditures are completed accurately, timely, and in full compliance with applicable requirements.
Assists in the drafting of letters of recommendation, collaboration, and institutional support as needed for grant applications.
Provides copy-editing, formatting, and compliance review for all documents, as requested.
Assists with verifying and translating often complex and/or contradictory grant application regulations and interacts with grant sponsors as needed for clarification.
Assists faculty with the technical elements of the proposal submission process, whether using a system-to-system platform (i.e., RAPSS), a customizable third-party portal (e.g., ProposalCentral), or directly working in federal portals such as ASSIST when submitting scientifically complex or multi-project applications.
Assists in analyzing feedback from summary statements in preparation for proposal resubmissions, as needed/requested.
Assists in developing and editing successful proposals in accordance with each grant-making organization’s specific guidelines and requirements, i.e., NIH Just-in-Time reviews, federal and non-federal sponsor recommendations.
Assists faculty and researchers with interim, progress, and final financial reports, and facilitates incoming award transitions and transfers for new faculty as needed.
Data Management and Reporting
Under the guidance/supervision of the Senior Grants Administrator, responsible for making sure all document tracking is updated and accurate such as Letter of Institutional Support (LOIS) tracker, Application Intake Data Ticketing/Tracking.
Under the guidance of the Senior Grants Administrator, researches funding opportunities, proactively informs faculty and staff of available opportunities and assisting in utilizing ProQuest Pivot database to match relevant research interests to potential opportunities.
Surveys faculty periodically assesses their grant-related needs and regularly revisits procedures to ensure that the Grants Office is optimally meeting those needs.
Understands and adheres to Rutgers’ compliance standards as they appear in RBHS’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. Understands, demonstrates, and models the Rutgers Cancer Institute core values.
Keeps abreast of all pertinent federal, state and Rutgers’s compliance standards as they appear in RBHS’s Corporate Compliance Policy, Code of Conduct, and Interest policy.
FLSA
Exempt
Grade
30S
Salary Details
Minimum Salary
88681.000
Mid Range Salary
106877.000
Maximum Salary
127237.000
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs
Position Status
Full Time
Working Hours
Standard Hours
37.50
Daily Work Shift
Work Arrangement
This position requires a fully on-site work arrangement.
Union Description
HPAE 5094
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
Bachelor’s Degree in related field. Plus, five (5) years of professional level administrative or research experience required.
Equivalent education, experience and/or training may be substituted for the degree requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
A detailed understanding of principles and procedures involved in processing grant applications required.
Experience and proficiency in RAPSS and other sponsor portals (eBRAP, proposalCENTRAL, ASSIST) required.
Working knowledge of agency rules and regulations required.
Demonstrated excellent oral and communication skills required.
Must be articulate, courteous, and flexible.
Time management and efficiency skills are critical to this position.
Must be able to manage multiple, complicated projects at the same time.
Must have ability to meet deadlines and handle several complex projects at once in a fast-paced environment.
Must demonstrate the ability to work under pressure to prioritize tasks and make logical decisions based on available information.
Must be highly organized, detail orientated, and resourceful.
Must demonstrate the ability to proactively solicit cooperation from staff in achieving timelines and a uniform standard of values and quality.
Must demonstrate the ability to maintain confidentiality, remain open to others’ ideas, and exhibit willingness to try new things.
Must demonstrate the ability to independently interpret sometimes complex and/or contradictory grant application regulations and deal effectively with ambiguity.
Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint.
Preferred Qualifications
Pre-and post-award research administration experience preferred.
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL DEMANDS:
Standing, sitting, walking, talking, and hearing.
No special vision requirements.
Lifting up to 25 lbs.
WORK ENVIRONMENT:
Office environment. Moderate noise.
Special Conditions
Posting Details
Posting Number
26ST0169
Posting Open Date
01/30/2026
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Downtown New Brunswick
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or ****** orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a Bachelor’s Degree in related field plus, five (5) years of professional level administrative or research experience?
Yes
No
Applicant Documents
Required Documents
Resume/CV
Optional Documents
Position Information
Recruitment/Posting Title
Grant Facilitator Level 2 (Multiple Vacancies)
Job Category
Staff & Executive - Grants Management
Department
CINJ - Administration & Planni
Overview
RUTGERS CANCER INSTITUTE VISION, MISSION, AND CORE VALUES:
VISION:
Through our science, our evidence-based actions, our openness, and our respect for those we serve, we will advance cancer-focused research worldwide and reduce the burden of cancer in our catchment area. By engaging with and empowering our exceptionally diverse populations, and addressing their questions and fears, we will engender hope for cancer patients and their families and play a critical role in strengthening the fabric of our communities by gaining and protecting their trust and providing access to the outstanding oncology care each person deserves.
MISSION:
Our mission is to accelerate scientific discovery focused on understanding cancer, innovating cancer treatment, and improving cancer prevention; to provide outstanding, novel, and compassionate patient care; to provide evidence-based and culturally informed education to physicians, nurses, researchers, staff, and the community; and to achieve cancer health equity in our state through outreach to and engagement of our extraordinarily diverse communities.
CORE VALUES:
Curiosity and Discovery: encouraging an environment of continuous inquiry, creativity, and innovation to generate new knowledge
Integrity: earning the trust of those we serve and each other through honesty, transparency, accountability, and continuous reflection
Collaboration: approaching all opportunities with an understanding that together we are better and can achieve more; promoting and maintaining an environment of teamwork and shared knowledge
Respect and Caring: consistently demonstrating caring, compassion, and respect through our words and actions
Perseverance: maintaining an unwavering commitment to our mission; embracing change, overcoming obstacles, and creating and recreating the path to achieve our goals
Posting Summary
Rutgers, The State University of New Jersey is seeking a Grant Facilitator Level 2 within the Grants Office/Admin/Finance at the Rutgers Cancer Institute.
The purpose of this position is to provide guidance and assistance to all Cancer Institute researchers for the life cycle of extramural funding. The Grants Facilitator Level 2 reports directly to the Senior Grants Administrator and is responsible for tasks associated with all stages of the pre- and post-award life cycle functions from submission to final reporting. Primary responsibilities include proposal development including budgetary data, review and submission of the funding proposal, facilitating and guiding researchers with sponsor pre-award reviews, award set-up, and serving as a point-of-contact in all post-award from award set-up to close-out. In addition, this position provides guidance and insight on tasks which include but are not limited to knowledge/interpretation of sponsor guidelines/regulations, Institute sponsored policy adherence in both pre- and post-award modes, utilization of external/internal sponsor and university portals, reporting and data collection functions. The Grants Facilitator Level 2 works closely with the Finance Department to ensure compliance, allowability and allocability of sponsored research fund alignment with Uniform Guidance, Rutgers University, Rutgers Health, and sponsor guidelines.
Essential Duties and Responsibilities include the following:
Pre-Award/Post Award Proposal Development
Assists faculty/researchers on proposal content and presentation.
Works closely with financial analysts, in preparation of required sponsor and RU internal budget documents and makes recommendations for effective presentation to the sponsors.
Works closely with Finance Department Business Managers, Finance Supervisors, Analysts, and other Finance staff/liaisons to prepare monthly financial analyses for presentation and discussion with faculty and researchers, and to review and ensure that all award cost transfers, realignments, and expenditures are completed accurately, timely, and in full compliance with applicable requirements.
Assists in the drafting of letters of recommendation, collaboration, and institutional support as needed for grant applications.
Provides copy-editing, formatting, and compliance review for all documents, as requested.
Assists with verifying and translating often complex and/or contradictory grant application regulations and interacts with grant sponsors as needed for clarification.
Assists faculty with the technical elements of the proposal submission process, whether using a system-to-system platform (i.e., RAPSS), a customizable third-party portal (e.g., ProposalCentral), or directly working in federal portals such as ASSIST when submitting scientifically complex or multi-project applications.
Assists in analyzing feedback from summary statements in preparation for proposal resubmissions, as needed/requested.
Assists in developing and editing successful proposals in accordance with each grant-making organization’s specific guidelines and requirements, i.e., NIH Just-in-Time reviews, federal and non-federal sponsor recommendations.
Assists faculty and researchers with interim, progress, and final financial reports, and facilitates incoming award transitions and transfers for new faculty as needed.
Data Management and Reporting
Under the guidance/supervision of the Senior Grants Administrator, responsible for making sure all document tracking is updated and accurate such as Letter of Institutional Support (LOIS) tracker, Application Intake Data Ticketing/Tracking.
Under the guidance of the Senior Grants Administrator, researches funding opportunities, proactively informs faculty and staff of available opportunities and assisting in utilizing ProQuest Pivot database to match relevant research interests to potential opportunities.
Surveys faculty periodically assesses their grant-related needs and regularly revisits procedures to ensure that the Grants Office is optimally meeting those needs.
Understands and adheres to Rutgers’ compliance standards as they appear in RBHS’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. Understands, demonstrates, and models the Rutgers Cancer Institute core values.
Keeps abreast of all pertinent federal, state and Rutgers’s compliance standards as they appear in RBHS’s Corporate Compliance Policy, Code of Conduct, and Interest policy.
FLSA
Exempt
Grade
30S
Salary Details
Minimum Salary
88681.000
Mid Range Salary
106877.000
Maximum Salary
127237.000
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs
Position Status
Full Time
Working Hours
Standard Hours
37.50
Daily Work Shift
Work Arrangement
This position requires a fully on-site work arrangement.
Union Description
HPAE 5094
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
Bachelor’s Degree in related field. Plus, five (5) years of professional level administrative or research experience required.
Equivalent education, experience and/or training may be substituted for the degree requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
A detailed understanding of principles and procedures involved in processing grant applications required.
Experience and proficiency in RAPSS and other sponsor portals (eBRAP, proposalCENTRAL, ASSIST) required.
Working knowledge of agency rules and regulations required.
Demonstrated excellent oral and communication skills required.
Must be articulate, courteous, and flexible.
Time management and efficiency skills are critical to this position.
Must be able to manage multiple, complicated projects at the same time.
Must have ability to meet deadlines and handle several complex projects at once in a fast-paced environment.
Must demonstrate the ability to work under pressure to prioritize tasks and make logical decisions based on available information.
Must be highly organized, detail orientated, and resourceful.
Must demonstrate the ability to proactively solicit cooperation from staff in achieving timelines and a uniform standard of values and quality.
Must demonstrate the ability to maintain confidentiality, remain open to others’ ideas, and exhibit willingness to try new things.
Must demonstrate the ability to independently interpret sometimes complex and/or contradictory grant application regulations and deal effectively with ambiguity.
Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint.
Preferred Qualifications
Pre-and post-award research administration experience preferred.
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL DEMANDS:
Standing, sitting, walking, talking, and hearing.
No special vision requirements.
Lifting up to 25 lbs.
WORK ENVIRONMENT:
Office environment. Moderate noise.
Special Conditions
Posting Details
Posting Number
26ST0169
Posting Open Date
01/30/2026
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Downtown New Brunswick
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or ****** orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a Bachelor’s Degree in related field plus, five (5) years of professional level administrative or research experience?
Yes
No
Applicant Documents
Required Documents
Resume/CV
Optional Documents
💡 Quick Summary
Seeking a career-building opportunity? The Grant Facilitator Level 2 (Multiple Vacancies) position is now open for candidates interested in the Education Jobs sector. This role in New Brunswick offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Education Jobs is a plus.
