Job Description
Title:
Grant Manager
Department:
Office of Research & Development
Reports To:
Executive Director, Post-Award Management
Position Type:
Staff
Position Summary:
The Grant Manager (Post-Award) works in close partnership with Principal Investigators (PIs), faculty, and research staff to provide comprehensive administrative and financial management for externally funded sponsored projects, ensuring compliance with sponsor regulations, university policies, and generally accepted accounting principles. This role focuses on the grant's lifecycle after the award has been received, encompassing financial monitoring, reporting, budget revisions, and closeout.
Essential Functions:
Financial Management and Reporting:
Budget Oversight: Monitor, analyze, and forecast grant expenditures against approved budgets. Review and approve invoices, personnel effort, and procurement requests for allowability and allocability.
Financial Reconciliation: Conduct monthly reconciliation of grant accounts, identify and resolve discrepancies, and ensure accurate financial records.
Transaction Approvals: Review and approve grant-related financial transactions, including personnel charges, procurement, travel, and other direct costs. Ensure all expenditures comply with sponsor guidelines, institutional policies, and the approved budget.
Cost Transfers: Review, prepare, and process necessary cost transfers, ensuring proper justification and compliance with Uniform Guidance and university policy.
Personnel Management: Monitor and manage staff assignments on grant-funded projects, ensuring they align with approved budgets and comply with grant requirements. Adjust allocations as needed based on project changes.
Administrative and Compliance Management:
PI Consultation: Serve as the primary point of contact for PIs regarding post-award administrative and financial issues, providing guidance on sponsor regulations (e.g., NIH, NSF, DOD) and university procedures.
-Award Compliance: Ensure projects adhere to all specific award terms and conditions, sponsor regulations (e.g., 2 CFR 200 - Uniform Guidance), and institutional policies related to research administration.
Budget Revisions: Coordinate and process necessary no-cost extensions, carry-over requests, and budget realignments/modifications with the PI and sponsor, as needed.
Subrecipient Monitoring: Assist in the financial and administrative monitoring of subawards, including invoicing review and compliance checks.
Effort certifications: Review certifications for compliance with federal regulations and institutional policies, and resolve discrepancies in collaboration with principal investigators and department administrators.
Grant Closeout:
Project Closeout: Manage the comprehensive closeout process for all assigned grants, ensuring all financial, administrative, and compliance requirements are met, including final financial reports, invention reporting, and document retention.
Audit Support: Assist internal and external auditors by providing documentation and clarification on grant expenditures and processes.
Prerequisite Qualifications:
Education: Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration, or a related field.
Experience: A minimum of three years of experience in sponsored project administration, grant management, or a related financial role, preferably within a university or non-profit environment.
Knowledge: Comprehensive knowledge of federal circulars, particularly 2 CFR 200 (Uniform Guidance), and the compliance requirements of major federal funding agencies (e.g., NIH, NSF).
At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.
Preferred Qualifications:
Certification such as Certified Research Administrator (CRA, CFRA).
Experience with Workday, Streamlyne, or similar financial and research administration systems.
Direct experience managing a diverse portfolio of complex federal and non-federal awards.
Bargaining Unit:
PSA
Range/Band:
24
Salary Information:
In compliance with the NJ Pay Transparency Law, the negotiated annual salary range for this position is $66,844.56-$124,923.48 (USD). NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses or other items.
To learn more about the comprehensive benefits NJIT offers for this position, please visit our benefits page: https://hr.njit.edu/health-benefits.
FLSA:
Exempt
Full-Time
New Jersey Institute of Technology (NJIT) is an Equal Employment Opportunity (EEO) employer committed to fostering a diverse, equitable, and inclusive environment across our teaching, research, and workplace communities. NJIT does not discriminate on the basis of race, color, national origin, sex, ****** orientation, gender identity or expression, disability, age, religion, ancestry, genetic information, military or veteran status, or any other characteristic protected by law. We strongly encourage applications from women, minorities, individuals with disabilities, and veterans, and are dedicated to ensuring access, equal opportunity, and reasonable accommodations for individuals with disabilities in all employment, programs, services, and activities.
Employment at NJIT is subject to the provisions of New Jersey First Act which mandates new employees, who are not NJ residents, to establish primary residence in New Jersey within one year of their appointment to certain positions. The law does not apply to any individual employed at NJIT on a temporary or per semester basis as a visiting or adjunct professor, teacher, lecturer, researcher or administrator. For more information on the act please click here.
If special accommodations are needed in applying for a position, please visit the Department of Human Resources located in Fenster Hall, Room 500, University Heights, Newark, NJ 07102 or call (973) 596-3140. If you have questions, please email the Human Resources Department at hr@njit.edu.
Information regarding NJIT campus security, personal safety, and fire safety including topics such as, disciplinary procedures, crime prevention, NJIT Police law enforcement authority, crime reporting policies, and crime statistics for the most recent three year period is available on the NJIT Department of Public Safety here.
NJIT is an E-Verify employer and uses E-Verify to confirm work authorization of each new hire.
Grant Manager
Department:
Office of Research & Development
Reports To:
Executive Director, Post-Award Management
Position Type:
Staff
Position Summary:
The Grant Manager (Post-Award) works in close partnership with Principal Investigators (PIs), faculty, and research staff to provide comprehensive administrative and financial management for externally funded sponsored projects, ensuring compliance with sponsor regulations, university policies, and generally accepted accounting principles. This role focuses on the grant's lifecycle after the award has been received, encompassing financial monitoring, reporting, budget revisions, and closeout.
Essential Functions:
Financial Management and Reporting:
Budget Oversight: Monitor, analyze, and forecast grant expenditures against approved budgets. Review and approve invoices, personnel effort, and procurement requests for allowability and allocability.
Financial Reconciliation: Conduct monthly reconciliation of grant accounts, identify and resolve discrepancies, and ensure accurate financial records.
Transaction Approvals: Review and approve grant-related financial transactions, including personnel charges, procurement, travel, and other direct costs. Ensure all expenditures comply with sponsor guidelines, institutional policies, and the approved budget.
Cost Transfers: Review, prepare, and process necessary cost transfers, ensuring proper justification and compliance with Uniform Guidance and university policy.
Personnel Management: Monitor and manage staff assignments on grant-funded projects, ensuring they align with approved budgets and comply with grant requirements. Adjust allocations as needed based on project changes.
Administrative and Compliance Management:
PI Consultation: Serve as the primary point of contact for PIs regarding post-award administrative and financial issues, providing guidance on sponsor regulations (e.g., NIH, NSF, DOD) and university procedures.
-Award Compliance: Ensure projects adhere to all specific award terms and conditions, sponsor regulations (e.g., 2 CFR 200 - Uniform Guidance), and institutional policies related to research administration.
Budget Revisions: Coordinate and process necessary no-cost extensions, carry-over requests, and budget realignments/modifications with the PI and sponsor, as needed.
Subrecipient Monitoring: Assist in the financial and administrative monitoring of subawards, including invoicing review and compliance checks.
Effort certifications: Review certifications for compliance with federal regulations and institutional policies, and resolve discrepancies in collaboration with principal investigators and department administrators.
Grant Closeout:
Project Closeout: Manage the comprehensive closeout process for all assigned grants, ensuring all financial, administrative, and compliance requirements are met, including final financial reports, invention reporting, and document retention.
Audit Support: Assist internal and external auditors by providing documentation and clarification on grant expenditures and processes.
Prerequisite Qualifications:
Education: Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration, or a related field.
Experience: A minimum of three years of experience in sponsored project administration, grant management, or a related financial role, preferably within a university or non-profit environment.
Knowledge: Comprehensive knowledge of federal circulars, particularly 2 CFR 200 (Uniform Guidance), and the compliance requirements of major federal funding agencies (e.g., NIH, NSF).
At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.
Preferred Qualifications:
Certification such as Certified Research Administrator (CRA, CFRA).
Experience with Workday, Streamlyne, or similar financial and research administration systems.
Direct experience managing a diverse portfolio of complex federal and non-federal awards.
Bargaining Unit:
PSA
Range/Band:
24
Salary Information:
In compliance with the NJ Pay Transparency Law, the negotiated annual salary range for this position is $66,844.56-$124,923.48 (USD). NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses or other items.
To learn more about the comprehensive benefits NJIT offers for this position, please visit our benefits page: https://hr.njit.edu/health-benefits.
FLSA:
Exempt
Full-Time
New Jersey Institute of Technology (NJIT) is an Equal Employment Opportunity (EEO) employer committed to fostering a diverse, equitable, and inclusive environment across our teaching, research, and workplace communities. NJIT does not discriminate on the basis of race, color, national origin, sex, ****** orientation, gender identity or expression, disability, age, religion, ancestry, genetic information, military or veteran status, or any other characteristic protected by law. We strongly encourage applications from women, minorities, individuals with disabilities, and veterans, and are dedicated to ensuring access, equal opportunity, and reasonable accommodations for individuals with disabilities in all employment, programs, services, and activities.
Employment at NJIT is subject to the provisions of New Jersey First Act which mandates new employees, who are not NJ residents, to establish primary residence in New Jersey within one year of their appointment to certain positions. The law does not apply to any individual employed at NJIT on a temporary or per semester basis as a visiting or adjunct professor, teacher, lecturer, researcher or administrator. For more information on the act please click here.
If special accommodations are needed in applying for a position, please visit the Department of Human Resources located in Fenster Hall, Room 500, University Heights, Newark, NJ 07102 or call (973) 596-3140. If you have questions, please email the Human Resources Department at hr@njit.edu.
Information regarding NJIT campus security, personal safety, and fire safety including topics such as, disciplinary procedures, crime prevention, NJIT Police law enforcement authority, crime reporting policies, and crime statistics for the most recent three year period is available on the NJIT Department of Public Safety here.
NJIT is an E-Verify employer and uses E-Verify to confirm work authorization of each new hire.
💡 Quick Summary
Seeking a career-building opportunity? The Grant Manager position is now open for candidates interested in the Helper Jobs sector. This role in New York offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.
