Job Description
Job description
Agency Department of Health Work unit Grants Administration Unit
Job title Grants Administration Officer Designation Administrative Officer 5
Job type Full time Duration Ongoing
Salary $88,2+7 - $+2,687 Location Darwin
Position number 33134 RTF 322585 Closing 12/06/2026
Contact officer John Trikilis on 08 8+++ 2447 or [email protected]
About the agency http://www.health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=322585
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Primary objective
Provide guidance to ensure efficient and compliant grant management by overseeing all aspects of grant administration, financial activities,
and record-keeping processes. This includes managing system administration functions, ensuring compliance and quality assurance, and
delivering guidance and training to staff on the use of the NTG grants management system, GrantsNT, while driving continuous process
improvement.
Key duties and responsibilities
1. Manage grant databases and systems to ensure accurate and reliable tracking of NT Health grant administration processes.
2. Support unit operations by maintaining the accuracy and integrity of financial records and ensuring system functionality.
3. Undertake system administration functions for the NTG grants management system and provide guidance to grant program managers.
4. Deliver training programs to familiarise staff with grant management systems, policies, processes, and delegations.
5. Process financial transactions, including grant payments and returned funds.
6. Manage and maintain records of grant agreements and related documentation in line with record-keeping standards.
7. Oversee the timely and accurate management of financial activities related to grants, ensuring compliance with the NTG Financial
Management Framework and departmental delegations.
8. Adhere to defined service quality standards and work health and safety policies and procedures to ensure a safe, high-quality working
environment.
+. Foster a positive workplace culture through exemplary leadership practices and role modelling behaviour.
Selection criteria
Essential
1. High-level knowledge of policies and practices related to grants and contracts, including financial accountabilities associated with
funding agreement management.
2. Strong analytical and problem-solving skills with keen attention to financial detail and sound knowledge of relevant policy frameworks.
3. Highly developed communication and collaboration skills, with the ability to build effective relationships with a broad range of
stakeholders.
4. Demonstrated commitment to delivering high-quality client service, with the ability to manage competing priorities, meet deadlines,
and work independently.
5. Proficient in Microsoft Excel and Word, with experience using electronic record management systems.
Desirable
1. Demonstrated experience with GrantsNT, the Government Accounting System, and standard IT applications (e.g. Microsoft Office
suite).
2. Diploma or Certificate IV in Business or equivalent.
Further information
Positions may be subject to pre-employment checks such as immunisation requirements, Working with Children Clearance notice and
criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history. For
immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with blood or
body substances), check with contact person for requirements. When choosing to apply for this position, the applicant should consider
the full requirements of the position in aligning their work experience and capabilities to this role. Please refer to the Capability Framework,
NT Public CF5 and visit our website at https://health.nt.gov.au/
You must create an Indeed account before continuing to the company website to apply
Agency Department of Health Work unit Grants Administration Unit
Job title Grants Administration Officer Designation Administrative Officer 5
Job type Full time Duration Ongoing
Salary $88,2+7 - $+2,687 Location Darwin
Position number 33134 RTF 322585 Closing 12/06/2026
Contact officer John Trikilis on 08 8+++ 2447 or [email protected]
About the agency http://www.health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=322585
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Primary objective
Provide guidance to ensure efficient and compliant grant management by overseeing all aspects of grant administration, financial activities,
and record-keeping processes. This includes managing system administration functions, ensuring compliance and quality assurance, and
delivering guidance and training to staff on the use of the NTG grants management system, GrantsNT, while driving continuous process
improvement.
Key duties and responsibilities
1. Manage grant databases and systems to ensure accurate and reliable tracking of NT Health grant administration processes.
2. Support unit operations by maintaining the accuracy and integrity of financial records and ensuring system functionality.
3. Undertake system administration functions for the NTG grants management system and provide guidance to grant program managers.
4. Deliver training programs to familiarise staff with grant management systems, policies, processes, and delegations.
5. Process financial transactions, including grant payments and returned funds.
6. Manage and maintain records of grant agreements and related documentation in line with record-keeping standards.
7. Oversee the timely and accurate management of financial activities related to grants, ensuring compliance with the NTG Financial
Management Framework and departmental delegations.
8. Adhere to defined service quality standards and work health and safety policies and procedures to ensure a safe, high-quality working
environment.
+. Foster a positive workplace culture through exemplary leadership practices and role modelling behaviour.
Selection criteria
Essential
1. High-level knowledge of policies and practices related to grants and contracts, including financial accountabilities associated with
funding agreement management.
2. Strong analytical and problem-solving skills with keen attention to financial detail and sound knowledge of relevant policy frameworks.
3. Highly developed communication and collaboration skills, with the ability to build effective relationships with a broad range of
stakeholders.
4. Demonstrated commitment to delivering high-quality client service, with the ability to manage competing priorities, meet deadlines,
and work independently.
5. Proficient in Microsoft Excel and Word, with experience using electronic record management systems.
Desirable
1. Demonstrated experience with GrantsNT, the Government Accounting System, and standard IT applications (e.g. Microsoft Office
suite).
2. Diploma or Certificate IV in Business or equivalent.
Further information
Positions may be subject to pre-employment checks such as immunisation requirements, Working with Children Clearance notice and
criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history. For
immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with blood or
body substances), check with contact person for requirements. When choosing to apply for this position, the applicant should consider
the full requirements of the position in aligning their work experience and capabilities to this role. Please refer to the Capability Framework,
NT Public CF5 and visit our website at https://health.nt.gov.au/
You must create an Indeed account before continuing to the company website to apply
💡 Quick Summary
Seeking a career-building opportunity? The Grants Administration Officer position is now open for candidates interested in the Government Job Alert sector. This role in Darwin offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.
