HR & Administration Manager

Job description

Job Overview:

The HR & Administration Manager will be responsible for overseeing both the Human

Resources and administrative functions of the organization. This role will include managing

recruitment, employee relations, performance management, and compliance, as well as handling administrative tasks such as office management, procurement, and facilities management. The HR & Admin Manager will ensure that HR and administrative operations are efficient, compliant, and aligned with the company goals.

Key Responsibilities:

Human Resources Responsibilities:

• Recruitment & Onboarding: Manage recruitment processes, including posting job openings, screening candidates, interviewing, and ensuring smooth onboarding for new hires.

• Employee Relations: Act as a point of contact for employee queries and concerns. Address workplace issues, resolve conflicts, and foster a positive organizational culture.

• Performance Management: Support the performance management system, including goal setting, performance reviews, and providing guidance to managers on employee evaluations.

• Training & Development: Identify training and development needs, and coordinate internal and external training programs to enhance employee skills and knowledge.

• Compliance & Policies: Ensure compliance with labor laws, company policies, and regulations. Maintain up-to-date employee records and conduct audits of HR processes as necessary.

Administrative Responsibilities:

• Office Management: Oversee office operations, ensuring a safe and efficient working environment. Manage office supplies, equipment, and facilities.

• Procurement & Vendor Management: Manage the procurement of office supplies and services, and handle vendor relationships and contracts.

• Facilities Management: Oversee the maintenance and upkeep of office facilities, coordinating with external vendors and ensuring all safety and operational standards are met.

• Health & Safety: Ensure the workplace complies with health and safety regulations, maintaining a safe working environment for all employees.

• Budget Management: Assist in the management of the department’s budget, ensuring that both HR and administrative expenses are in line with company goals.

• General Administrative Support: Provide administrative support to senior management, including scheduling meetings, handling correspondence, and preparing reports.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

• Fluent English and Mandarin.

• 10+ years of experience in HR and administrative roles, in both China and Canada, with at least 3 years in a managerial position is preferred.

• Strong knowledge of Local HR laws, best practices, and administrative management.

• Proven ability to lead and manage both HR and administrative functions.

• Excellent communication, interpersonal, and organizational skills.

• Ability to manage multiple priorities and work under pressure.

• Strong problem-solving skills with attention to detail.

• Ability to maintain confidentiality and handle sensitive information with discretion.

Job Type: Full-time

Pay: $68,142.00-$72,181.00 per year

Schedule:

• Monday to Friday

Experience:

• HR: 3 years (required)

• Administrative: 3 years (preferred)

Language:

• Both Mandarin and English (required)

Work Location: In person

Expected start date: 2025-08-18