HR Administrative Assistant
Job highlights
Identified by Google from the original job post
Qualifications
High School Diploma or GED
Prior administrative or office experience
Excellent verbal and written communication skills
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
Excellent organizational skills and attention to detail
Proficient with Microsoft Office Suite or related software
Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications
Administrative Skills: Performs a variety of office, clerical and professional administrative duties, some of which may be confidential nature
Attention to Detail: Ensures work and information are complete and accurate
Communication Skills: Listens, writes, and speaks effectively, and positively relates and interacts with co-workers and others
Dependability: Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable, and improves team morale
Planning and Organizing: Systematically develops plans, prioritizes, organizes and manages resources in order to accomplish business goals within a specific time period
Benefits
Full-time regular employees have the opportunity to enroll in our health insurance (medical/dental/vision), life insurance, 401k retirement and short-term disability plans
Full-time employees are also provided access to our Employee Assistance Program (EAP)
Responsibilities
Assists with a variety of recruiting and hiring activities such as job posting, sourcing candidates, conducting phone-screens of applicants, scheduling interviews, and coordinating pre-employment screens
May assist with new hire orientation training
Maintains accurate and up-to-date human resource files, records, and documentation
Performs accurate and timely data entry into the HR Information System (HRIS)
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc
Refers more complex questions to appropriate senior-level HR staff or management
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
Assists with planning and execution of special events such as hiring events/job fairs, organization-wide meetings, employee recognition events, and holiday parties
Provides clerical support to the HR department
Works on special projects as requested
Maintains strict confidentiality when managing sensitive candidate/employee information
Performs other duties as assigned
Job description
Job Summary
The HR Assistant performs administrative tasks and services to support effective and efficient operations of the organization's Human Resource Department.
This position is based in Anchorage, Alaska; with a Hybrid schedule available (M/T/TH in office, W/F remote) after the initial onboarding period.
Required Qualifications
• High School Diploma or GED.
• Prior administrative or office experience.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications.
Desired Qualifications
• Associate's or Bachelor's degree in related field
• Proven administrative and/or HR experience in a professional office setting
Essential Functions
• Assists with a variety of recruiting and hiring activities such as job posting, sourcing candidates, conducting phone-screens of applicants, scheduling interviews, and coordinating pre-employment screens. May assist with new hire orientation training.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Performs accurate and timely data entry into the HR Information System (HRIS).
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc. Refers more complex questions to appropriate senior-level HR staff or management.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Assists with planning and execution of special events such as hiring events/job fairs, organization-wide meetings, employee recognition events, and holiday parties.
• Provides clerical support to the HR department.
• Works on special projects as requested.
• Maintains strict confidentiality when managing sensitive candidate/employee information.
• Performs other duties as assigned.
JOB SPECIFIC COMPETENCIES
• Administrative Skills: Performs a variety of office, clerical and professional administrative duties, some of which may be confidential nature.
• Attention to Detail: Ensures work and information are complete and accurate.
• Communication Skills: Listens, writes, and speaks effectively, and positively relates and interacts with co-workers and others.
• Dependability: Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable, and improves team morale.
• Planning and Organizing: Systematically develops plans, prioritizes, organizes and manages resources in order to accomplish business goals within a specific time period.
Benefits
Full-time regular employees have the opportunity to enroll in our health insurance (medical/dental/vision), life insurance, 401k retirement and short-term disability plans.
Full-time employees are also provided access to our Employee Assistance Program (EAP).
DUS is an equal opportunity employer.