HR Administrator

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Licences

Driving Licence

Do you have a valid Driving Licence licence?

Skills

Workday

Organisational skills

Numeracy

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Do you have experience in Workday?

Job details

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Job type

Part-time

Location

Poole

Full job description

Donaldson is committed to solving the world’s most complex filtration challenges. Together, we make cool things. As an established technology and innovation leader, we are continuously evolving to meet the filtration needs of our changing world. Join a culture of collaboration and innovation that matters and a chance to learn, effect change, and make meaningful contributions at work and in communities.

Summary of Position Purpose:

To support the HR team in the efficient and effective provision of HR services

To undertake all HR administration

To provide cover for the HR Advisor

To contribute to HR meetings

To assist the HR team in achieving the Company’s objectives

Primary Responsibilities:

Update the HR master spreadsheet to show starters, leavers and data changes

Ensure return to work forms are completed correctly, processed and escalated if required

Update the HR system (Workday and i-Time)

Monitor and respond to the HR vacancies inbox

Monitor and manage the Holiday inbox, undertaking all associated admin

Support the recruitment process, in particular blue collar agency workers

Update the Operations headcount spreadsheet

Prepare absence stats

Monitor agency workers and provide data to support decisions on permanent Contracts

Prepare Contracts of Employment and create personnel files

Administer Donaldson e-learning

Set up new starters on HR system (Workday and i-Time)

Collate training matrixes throughout Company

Update organisation charts, including photos of new starters

Administer probationary reviews

Take accurate notes at meetings, including disciplinary, absence and grievances, ensuring all statements are read and signed

Provide cover for the HR Advisor

Ensure all HR administration is undertaken in a timely, accurate and efficient manner, continuously seeking ways to make improvements

Liaise with the finance team to provide accurate and up-to-date information on employees

Keep up-to-date with legislation and statutory requirements, suggesting changes to HR policies and procedures

Support the development and maintenance of a culture of positive employee relations

Person Specification:

Knowledge

Desirable

Current UK employment law and its implications

HR best practice

Experience

Essential

Administration in a busy office environment

Working with Excel spreadsheets for data input

Desirable

HR processes to include recruitment, absence, disciplinaries and grievances,

Working in a manufacturing environment

Collecting data

Delivering measurable improvements to processes

Aptitudes, Abilities and Behaviours

Essential

Excellent organisational skills, accuracy and attention to detail, to ensure all HR information is correct and up-to-date

Ability to know when to use initiative and when to seek guidance

Ability to develop processes to improve efficiency

Excellent standard of numeracy and literacy to report data with commentary

Excellent interpersonal skills to deal effectively with employees

Tact, diplomacy and sensitivity to deal with confidential information

High standards of professionalism and personal integrity

Passion for working in the HR profession

Other Factors

Desirable

Driving licence

Employment opportunities for positions in the United States may require use of information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.

Donaldson Company has been made aware that there are several recruiting scams that are targeting job seekers. These scams have attempted to solicit money for job applications and/or collect confidential information, Donaldson will never solicit money during the application or recruiting process. Donaldson only accepts online applications through our

Careers | Donaldson Company, Inc.

website and any communication from a Donaldson recruiter would be sent using a donaldson.com email address. If you have any questions about the legitimacy of an employment opportunity, please reach out to

talentacquisition@donaldson.com

to verify that the communication is from Donaldson.

Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, ****** orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law