Hr Administrator

Job description

Internal Description

Oversee the induction of new starters, including preparation of the induction pack and handover to Shift Managers on day 1

Maintain current employee files, including archiving personnel files in line with GDPR

Maintain the company handbook, ensure it remains up to date and available to employees.

Daily monitoring of absence

Create reports and analyse HR data - lateness, absence, sickness (Bradford scores), by individual and shift

Ensure all HR records remain up to date including PDRs and Job Chats

Manage recruitment process

Maintain external website in terms of recruitment opportunities

Maintain controlled HR documents tracker

Maintain DSE and First Aid requirements

Maintain SEDEX portal

Organise, maintain and ensure external occupational health assessments are completed and up to date

Maintain payroll amendment file

Competencies

Good communication skills, combines empathy with an understanding of the wider business needs

Confident working with individuals from all business functions

Good written and verbal communication

Problem solver, shows initiative

Professional approach, drive our values

Skills

IT literate, able to use Microsoft Word, Powerpoint, Excel and e-mail to a competent standard

Excellent organisational skills

Self-starter

Strong time management skills

Excellent eye for detail - Right First Time

Either part CIPD qualified or prepared to study

Previous demonstrable experience of working in a fast-paced office/HR environment

Strong communication skills

Overall job purpose:

Consistent application of the Employee Handbook.

To ensure legislative and Customer and requirements are met at all times.

To maintain all HR records to the highest professional standard, ensuring all employee related communication is carried out in a timely and accurate manner.

Key result areas:

All HR elements are maintained accurately and up to date, in line with customer and legislative requirements:

New starter documentation

Right to work documentation

Occupational Health Assessments

Attendance

Performance

SMETA

Payroll

Training compliance including refresher requirements

DSE

First Aid