HR |amp| Admin Associate

Job Description:

We are seeking a proactive and detail-oriented HR and Admin Associate to support our HR operations and administrative functions. The ideal candidate will thrive in a dynamic environment, manage multiple tasks efficiently, and contribute to employee engagement, administrative support, and vendor management processes.

Key Responsibilities:

• Manage the entire employee lifecycle, including onboarding, induction training, and offboarding processes.

• Address employee relations by providing guidance on HR policies, resolving issues, and fostering a positive workplace culture.

• Oversee payroll processing, HRad compliance, and adherence to labor laws.

• Maintain HR administration tasks, including record-keeping, performance evaluations, and HRMS management.

• Support policy development and ensure confidentiality of sensitive HR information.

• Provide administrative assistance to the management team to ensure smooth daily operations.

• Maintain and update company documents, such as certificates, insurance policies, and liability insurance.

• Track contract dates and renewals, ensuring timely follow-ups.

• Track, manage, and process vendor invoices promptly.

• Communicate with vendors to maintain strong relationships and ensure smooth operations.

• Maintain Vendor Form 16 and TDS records.

• Track and organize company assets, including laptops, ID cards, and other equipment.

• Manage new purchases and regular maintenance of assets.

• Coordinate asset allocation for new employees and maintain accurate inventory records.

• Manage employee-related services, such as group health insurance (GHI) support and travel arrangements.

• Book travel, including flights, accommodations, and transportation, and provide employee support as needed.

• Handle onboarding tasks, such as biometric registrations and ID card allocations.

• Coordinate booth setups, logistics, and vendor bookings for conferences and events.

• Manage employee requests for business cards, ID cards, and office supplies.

• Welcome and assist visitors and guests with their needs.

• Tackle miscellaneous tasks as required by the management team, demonstrating a solutions-oriented mindset.

Requirements:

• Bachelor's or Master’s degree in Human Resources, Administration, or a related field.

• 1-2 years of experience in HR and Admin roles in a fast-paced work environment.

• Strong verbal and written communication skills.

• Proficient in Microsoft Office and HR software applications like HRMS.

• Ability to manage multiple tasks and meet deadlines effectively.

• Knowledge of payroll, compliance, labor laws, and vendor management.

• Strong attention to detail, decision-making, and problem-solving skills.

• Comfortable handling sensitive information and maintaining confidentiality.

What We Offer:

• A collaborative and dynamic work environment.

• Opportunities for skill development and career growth.

• Exposure to diverse operational processes and systems