Job highlights
Identified by Google from the original job post
Qualifications
REQUIRED TRAINING: ALL TRAINING REQUIRED BY YFT, LICENSING, AND GOVERNMENT AGENCIES AS WELL AS JOB-RELATED TRAINING OR CERTIFICATIONS
Proven experience in a fast-paced, deadline-driven office environment
Requires a working knowledge of office procedures, state and federal regulations governing the human resources area, database management, and spreadsheet formulation
Computer proficiency and technical aptitude with the ability to use Microsoft products, including Word and advanced Excel skills required
Able to maintain full-time hours on campus and flexibility to work additional hours as requested or needed
Bilingual in Spanish is helpful, but not required
C ORE C OMPETENCIES
Ability to communicate effectively both verbally and in written language, as well as in company communication systems, such as email
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, diplomacy, strong customer service skills, and follow-through
Working knowledge of human resource principles, practices and procedures
Strong analytical and time management skills
Excellent organizational skills and attention to detail
Effective planning, but also flexibility to adapt to changes quickly with grace
Ability to maintain strict confidentiality at all times
Ability to function well in a fast-paced and at times, high-pressure environment
Ability to learn and apply regulatory standards of YFT’s industry requirements
Responsibilities
The HR Assistant is responsible for conducting background checks and preparing new hire records, ensuring compliance with state licensing, accreditation, and contractual agreements for Youth For Tomorrow’s services
This role involves managing background checks and pre-hire requirements including but not limited to credentials, medical records, and references, filing items in electronic personnel, updating the HRIS records, and maintaining the Learning Management System
Scheduling expertise utilizing Outlook and Calendly – background check appointments and virtual and on-site interviews for Recruiters and Hiring Managers
Initiates background checks, monitors progress, and captures results for candidates and subsequent investigation renewals
Captures background check results to the personnel record
Assists with the collection of pre-hire documents
Maintains background tracker in Teams and/or Excel as results are received
Follows the candidate through the background check process, ensuring completion of appointments, and providing support as needed for timely hiring
Provide weekly candidate status updates to the hiring managers
Completes pre-employment reference checks and employment verifications
Tracks immunization records to completion
Prepare and send communications to complete required immunizations such as TB screening, vaccination boosters, and influenza (Flu) vaccinations
Scan all pre-hire documents to the candidate’s electronic record
Complete the pre-hire checklist to ensure compliance before hire
Performs customer service functions with outbound phone calls, texts, and emails and by answering employee inquiries and referrals to appropriate entities while always representing YFT and Human Resources positively
Responds to inquiries, and requests and captures documents from the shared HR email inbox daily
Assists in process and procedure development and maintenance
Provide suggestions and recommendations to the HR Team for revisions and edits
Provide support to the HR Department with correspondence preparation and dissemination, scanning, photocopying, scheduling, and other clerical functions
Completes monthly DMV, professional license lookup, and OIG monitoring results
Uses various software applications, such as spreadsheets and relational databases to assemble, manipulate, and format data and reports
Other duties as assigned by CEO, supervisor, or designee
Job description
Job Details

Job Location

YFT Bristow HQ - Bristow, VA

Position Type

Full Time

Education Level

Not Specified

Job Category

Admin - Clerical

Description

The HR Assistant is responsible for conducting background checks and preparing new hire records, ensuring compliance with state licensing, accreditation, and contractual agreements for Youth For Tomorrow’s services. This role involves managing background checks and pre-hire requirements including but not limited to credentials, medical records, and references, filing items in electronic personnel, updating the HRIS records, and maintaining the Learning Management System.
• Scheduling expertise utilizing Outlook and Calendly – background check appointments and virtual and on-site interviews for Recruiters and Hiring Managers
• Initiates background checks, monitors progress, and captures results for candidates and subsequent investigation renewals.
• Captures background check results to the personnel record. Assists with the collection of pre-hire documents. Maintains background tracker in Teams and/or Excel as results are received.
• Follows the candidate through the background check process, ensuring completion of appointments, and providing support as needed for timely hiring.
• Provide weekly candidate status updates to the hiring managers.
• Completes pre-employment reference checks and employment verifications.
• Tracks immunization records to completion. Prepare and send communications to complete required immunizations such as TB screening, vaccination boosters, and influenza (Flu) vaccinations.
• Scan all pre-hire documents to the candidate’s electronic record. Complete the pre-hire checklist to ensure compliance before hire.
• Performs customer service functions with outbound phone calls, texts, and emails and by answering employee inquiries and referrals to appropriate entities while always representing YFT and Human Resources positively.
• Responds to inquiries, and requests and captures documents from the shared HR email inbox daily.
• Assists in process and procedure development and maintenance. Provide suggestions and recommendations to the HR Team for revisions and edits.
• Provide support to the HR Department with correspondence preparation and dissemination, scanning, photocopying, scheduling, and other clerical functions.
• Completes monthly DMV, professional license lookup, and OIG monitoring results.
• Uses various software applications, such as spreadsheets and relational databases to assemble, manipulate, and format data and reports.
• Other duties as assigned by CEO, supervisor, or designee.

REQUIRED TRAINING: ALL TRAINING REQUIRED BY YFT, LICENSING, AND GOVERNMENT AGENCIES AS WELL AS JOB-RELATED TRAINING OR CERTIFICATIONS .

Qualifications
• Minimum requirement of a high school diploma, some college preferred.
• One year of Human Resources experience preferred.
• Proven experience in a fast-paced, deadline-driven office environment.
• Requires a working knowledge of office procedures, state and federal regulations governing the human resources area, database management, and spreadsheet formulation.
• Computer proficiency and technical aptitude with the ability to use Microsoft products, including Word and advanced Excel skills required.
• HRIS systems experience preferred.
• Able to maintain full-time hours on campus and flexibility to work additional hours as requested or needed.

P REFERRED
• Bilingual in Spanish is helpful, but not required.
• Virginia Notary Public preferred

C ORE C OMPETENCIES
• Ability to communicate effectively both verbally and in written language, as well as in company communication systems, such as email.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, diplomacy, strong customer service skills, and follow-through.
• Working knowledge of human resource principles, practices and procedures.
• Strong analytical and time management skills.
• Excellent organizational skills and attention to detail.
• Effective planning, but also flexibility to adapt to changes quickly with grace.
• Ability to maintain strict confidentiality at all times.
• Ability to function well in a fast-paced and at times, high-pressure environment.
• Ability to learn and apply regulatory standards of YFT’s industry requirements.