Job Description
We are seeking a highly organized and proactive Administrative & HR Assistant to support our team. This role is crucial in maintaining efficient HR processes and office management, while also ensuring smooth communication across departments.
The ideal candidate will have strong attention to detail, the ability to manage multiple tasks, and understanding of both administrative and HR functions.
Responsibilities:
Attendance & Timesheet Management:
Manage daily attendance, overtime, and leave records through SharePoint for leaders’ access. Assist in compiling weekly timesheets or daily updates to streamline payroll processing.
Training Coordination:
Develop and manage a training matrix, coordinating both internal and external training sessions, including room setup and records.
Provide clear guidelines for new HR staff on training procedures.
EHS Support:
Assist in managing first aid kits, safety audits, fire drills, and safety suggestion boxes. Coordinate with relevant personnel to assign EHS responsibilities.
Expense Claims & Reimbursement:
Assist employees with completing expense claims and scanning invoices for processing. Track and verify safety shoes/clothing reimbursement eligibility.
Key & File Management:
Distribute keys and maintain a logbook for all keys and passes.
Keep employee profiles, files, and organization charts updated, ensuring accurate department assignments.
Onboarding & Offboarding:
Oversee employee onboarding and offboarding processes, ensuring the return of company property.
Office & Inventory Management:
Liaise with suppliers for office supplies, maintain inventory records, and conduct regular stocktakes. Manage meeting room bookings and maintain digital and physical filing systems.
Payroll Processing:
Independently process payroll, ensuring accuracy and accountant review after timesheet uploads.
Administrative Support:
Handle phone calls, diary management, travel arrangements, and other ad hoc administrative tasks. Organize internal and external events as required.
Qualifications:
2-3 years of experience in HR or administrative support roles.
Proficiency in Mandarin and English.
Strong organizational and multitasking skills.
Proficiency in Microsoft Office, particularly Excel and SharePoint.
Attention to detail and ability to work independently.
Applications:
If you are a proactive and detail-oriented professional with a passion for HR and administration, APPLY NOW and SEND YOUR CV towards [email protected]
Job Type: Full-time
Pay: $70,000.00 – $+0,000.00 per year
Benefits:
Free drinks
Free food
Parental leave
Professional development assistance
Salary packaging
Travel reimbursement
Schedule:
Monday to Friday
Supplementary Pay:
Overtime pay
Experience:
HR Administration: 2 years (Preferred)
Office: 1 year (Preferred)
Language:
English (Preferred)
Work Authorisation:
Australia (Preferred)
Work Location: In person
The ideal candidate will have strong attention to detail, the ability to manage multiple tasks, and understanding of both administrative and HR functions.
Responsibilities:
Attendance & Timesheet Management:
Manage daily attendance, overtime, and leave records through SharePoint for leaders’ access. Assist in compiling weekly timesheets or daily updates to streamline payroll processing.
Training Coordination:
Develop and manage a training matrix, coordinating both internal and external training sessions, including room setup and records.
Provide clear guidelines for new HR staff on training procedures.
EHS Support:
Assist in managing first aid kits, safety audits, fire drills, and safety suggestion boxes. Coordinate with relevant personnel to assign EHS responsibilities.
Expense Claims & Reimbursement:
Assist employees with completing expense claims and scanning invoices for processing. Track and verify safety shoes/clothing reimbursement eligibility.
Key & File Management:
Distribute keys and maintain a logbook for all keys and passes.
Keep employee profiles, files, and organization charts updated, ensuring accurate department assignments.
Onboarding & Offboarding:
Oversee employee onboarding and offboarding processes, ensuring the return of company property.
Office & Inventory Management:
Liaise with suppliers for office supplies, maintain inventory records, and conduct regular stocktakes. Manage meeting room bookings and maintain digital and physical filing systems.
Payroll Processing:
Independently process payroll, ensuring accuracy and accountant review after timesheet uploads.
Administrative Support:
Handle phone calls, diary management, travel arrangements, and other ad hoc administrative tasks. Organize internal and external events as required.
Qualifications:
2-3 years of experience in HR or administrative support roles.
Proficiency in Mandarin and English.
Strong organizational and multitasking skills.
Proficiency in Microsoft Office, particularly Excel and SharePoint.
Attention to detail and ability to work independently.
Applications:
If you are a proactive and detail-oriented professional with a passion for HR and administration, APPLY NOW and SEND YOUR CV towards [email protected]
Job Type: Full-time
Pay: $70,000.00 – $+0,000.00 per year
Benefits:
Free drinks
Free food
Parental leave
Professional development assistance
Salary packaging
Travel reimbursement
Schedule:
Monday to Friday
Supplementary Pay:
Overtime pay
Experience:
HR Administration: 2 years (Preferred)
Office: 1 year (Preferred)
Language:
English (Preferred)
Work Authorisation:
Australia (Preferred)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The HR Assistant|Administrator position is now open for candidates interested in the Event Management Jobs sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
