HR & Business Operations Specialist

JOB DESCRIPTION

Title: HR & Business Operations Specialist

Location: Remote (India-based preferred) U.S. CST Hours

Type: Full-Time

Reports To: Director of HR & Business Operations

ABOUT US

STEPS Talent is a high-growth U.S.-based staffing and talent solutions firm. We specialize in precision recruiting, elite delivery, and AI-integrated hiring solutions. Our mission is to scale mission-critical organizations with clarity, integrity, and speed.

We operate with a deep commitment to our core values:

• Integrity - We operate in truth, transparency, and alignment.

• Precision - We execute with focus and eliminate waste.

• Execution - We close loops, deliver outcomes, and drive results.

• Adaptability - We move with speed, flexibility, and continuous evolution.

We serve Fortune 500 clients, government agencies, and growth-stage firms across the U.S.

ROLE SUMMARY

We're hiring a highly detail-oriented and technically skilled HR & Business Operations Specialist to support our internal operations team. You'll work directly with our Director of HR & Business Operations to manage core workflows across onboarding, payroll, timesheet tracking, invoicing, bookkeeping, and compliance reporting.

This role is best suited for someone experienced in HR and finance operations, with strong Excel and QuickBooks skills, and the discipline to thrive in a remote U.S.-aligned environment.

RESPONSIBILITIES

HR & Compliance:

• Coordinate onboarding for consultants and internal staff

• Track and manage employee documentation, leaves, and availability

• Maintain audit-ready records across compliance, insurance, and policies

• Assist with internal training updates and documentation rollouts

Payroll & Timekeeping:

• Collect and validate consultant timesheets weekly

• Maintain accuracy in hours and ensure on-time payroll inputs

• Track bonuses, commissions, and monthly earnings documentation

• Maintain logs for audits and insurance records

Finance & Bookkeeping:

• Prepare and send client invoices (weekly, bi-weekly, monthly)

• Track accounts receivable and follow up on payments

• Perform daily QuickBooks entries (AR/AP, reconciliations)

• Maintain expense records and categorize transactions

Operational Reporting:

• Build and maintain Excel dashboards (consultant hours, onboarding, revenue snapshots)

• Assist in preparing clean data exports for PowerBI financial dashboards

• Support weekly operations reviews with clear summaries and insights

Expanded Responsibilities:

• Assist with internal hiring (job posting, scheduling, follow-up)

• Research Indian tax, employment, and business compliance (as needed)

• Support internal employee engagement, training tracking, and survey coordination

• Contribute to process improvements, documentation updates, and cross-functional support

• Provide additional support to the leadership team as requested

QUALIFICATIONS

Required:

• 3+ years in HR, operations, payroll, or finance execution

• Advanced Excel proficiency (pivot tables, formulas, vlookup, data modeling)

• QuickBooks experience (or similar accounting software)

• Excellent English communication (verbal & written)

• Proactive, organized, and accountable with sensitive data

Preferred:

• Familiarity with Indian employment law and local labor/tax regulations

• Exposure to PowerBI or interest in learning

• Experience supporting U.S.-based teams remotely

• Background in staffing, professional services, or consulting operations

WORKING CONDITIONS

• Fully remote

• India-based preferred

• Required work hours: U.S. Central Time (CST), Monday-Friday