HR Coordinator (Immigration & Mobility) FTC

Job description
WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work. We are currently the #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009.

Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHO YOU’LL WORK WITH

Learn more about our Talent & Human Resources teams.

WHERE YOU’LL FIT WITHIN THE TEAM

You’ll play a key role in supporting Bain London’s mobility and immigration programs. As Coordinator, Human Resources – Mobility & Immigration, you’ll contribute to the ownership, management, and continuous improvement of our mobility processes and employee experience.

This role blends operational excellence with strategic support, offering the opportunity to collaborate with a range of internal stakeholders. You’ll be part of a dynamic HR team and will thrive if you’re proactive, highly organized, and customer-focused.

WHAT YOU’LL DO

Immigration
• Manage visa application processes for new joiners, transfers, and extensions
• Serve as a contact point for visa-related queries, escalating as needed
• Help ensure compliance with the UK sponsorship license and immigration regulations
• Track visa expirations and ensure documentation is audit-ready
• Conduct right-to-work checks and maintain updated records in Workday
• Coordinate with staffing and global HR teams on case-required visas
• Track international travel and coordinate A1 certificates as needed
• Draft immigration-related letters and assist with resource development

Mobility / Transfers
• Support the full transfer process including drafting agreements and onboarding coordination
• Keep internal systems and trackers updated with transfer activity
• Communicate with stakeholders across HR, Staffing, PD, and third-party vendors
• Review and code mobility-related invoices accurately
• Assist with reporting and data maintenance

Additional Activities
• Keep internal mobility/immigration resources and intranet pages current
• Support related initiatives and cross-functional HR efforts
• Identify areas for process improvement and best practice sharing

ABOUT YOU

You bring mobility or HR experience in a professional services setting and thrive in a fast-paced, team-oriented environment. You also offer:
• Strong attention to detail and accuracy
• Ability to prioritize and manage multiple tasks under tight deadlines
• High level of professionalism and client-service mindset
• Proven organizational and communication skills
• Comfort with ambiguity and a proactive, solutions-focused mindset
• Proficiency in Excel, Word, PowerPoint, Outlook, and database systems
• Experience with mobility or immigration is strongly preferred