HR/Office Administrator

Job description

Position Summary

SPJ Piping Corp., a leading mechanical piping contractor, is seeking an HR & Office Administrator to oversee

human resources, payroll, compliance, and office operations. This role will serve as the central hub for

employee relations, payroll administration, regulatory compliance, and audit preparation. The ideal candidate

will be highly organized, detail-oriented, and capable of managing multi-state payroll and compliance

requirements in a unionized environment.

Key Responsibilities

Human Resources & Employee Relations

 Manage HR operations, including onboarding, benefits, personnel files, and employee relations.

 Ensure compliance with federal, state, and local employment laws, including FLSA, ADA, EEO, and

union requirements.

 Support leadership with labor relations matters, contract compliance, and workplace policy

interpretation.

Payroll & HRIS Administration

 Process multi-state payroll through ADP RUN, including prevailing wage and union-certified payroll

reporting.

 Reconcile payroll discrepancies, manage wage garnishments, and ensure accurate tax filings (941s,

NYS-45, PFL/DBL).

 Coordinate with project teams to manage OCIP/CCIP payroll adjustments and certified payroll

submissions.

Audit Management & Compliance

 Serve as primary point of contact for audits from insurance carriers, regulatory agencies, and project

owners.

 Prepare documentation packages including payroll registers, tax filings, and certified payroll reports.

 Maintain compliance with tax registrations and labor reporting across multiple states.

Vendor & Financial Administration

 Track and reconcile invoices, ensuring accurate job coding and financial record-keeping.

 Work with vendors, attorneys, and auditors to resolve disputes and maintain compliance.

 Support multi-entity operations (SPJ Piping Corp. and Hi-Tech Consulting LLC).

Office & Process Management

 Develop and maintain office systems and process documentation for payroll, audits, and HR

administration.

 Support leadership with compliance, reporting, and administrative needs.

 Ensure efficient office operations and effective communication across departments.

Qualifications

 3+ years of experience in payroll/office administration (construction/union environment preferred).

 Strong knowledge of multi-state payroll processing, certified payrolls, and prevailing wage compliance.

 Experience with ADP RUN or similar HRIS/payroll platforms.

 Familiarity with union labor law and public project compliance a plus.

 Excellent organizational, documentation, and problem-solving skills.

 Ability to manage sensitive information with discretion.

 MUST have NOTARY license

Job Type: Full-time

Pay: $28.00 - $31.00 per hour

Expected hours: 35 per week

Benefits:

• Health insurance

• Paid time off