Human Resources & Academic Services Officer

Full job description
Internal/External Job Posting

Competition #3963929

Human Resources & Academic Services Officer

Start Date: September 2025

Location: Catholic Education Centre, Terrace Bay, ON.

Salary: $91,627.27 - $97,700.41 Competitive Pension and Benefits Packages

The Superior North Catholic District School Board is inviting applications for the position of Human Resources & Academic Services Officer. Under the supervision of the Human Resources Manager, this position plays a pivotal role in supporting both Human Resources Operations and Educational Leadership across the system.

This role is responsible for assisting and coaching Board leaders in the administration of supportive absence management programs and procedures. It ensures that employee absences are managed compassionately and effectively while maintaining operational continuity.

In addition, the position is responsible for the accuracy and integrity of employee attendance records, is the first point of contact for attendance-related inquiries, and ensures the smooth daily operations of the Human Resources team through the monitoring of attendance, managing records, generating reports, and administrative support.

Beyond attendance and Human Resources functions, this role also supports Educational Leadership and organizational excellence by coordinating departmental communications, overseeing meetings and events, preparing detailed reports and presentations, and supporting Ministry of Education reporting and compliance processes.

Key Responsibilities:

Absence Management & Attendance and Human Resources Operations Support:

Assist and coach Principals/Supervisors in the application of absence management procedures that support employees while meeting operational needs.
Assist in the preparation and distribution of attendance reports to relevant departments
Assist in the implementation of attendance support policies and procedures
Maintain the attendance management system including data integrity and accuracy
Serve as the first point of contact for attendance-related inquiries.
Monitor daily attendance and absences; flag issues for follow-up.
Collaborate with the Human Resources Team, applicable departments, and stakeholders to determine necessary courses of follow-up
Support the Human Resources Team in maintaining organized, accurate, and confidential employee records.
Assist with compliance monitoring for attendance and disability support procedures.
Support special projects, including policy reviews and procedural updates.
Performs other duties as assigned.
Educational Services & Administration:
Provide high-level administrative support to Senior Leadership.
Manage meeting logistics, including scheduling, agendas, minute-taking, and event coordination.
Draft and prepare detailed memos, reports, presentations, and communication materials.
Track and monitor departmental expenditures, maintaining records for audits and compliance purposes.
Assist with data collection and reporting for Ministry submissions and internal planning.
Liaise with school administrators and System Leads to ensure smooth execution of educational programs and initiatives.
Performs other duties as assigned.
Qualifications and Experience:
Post-secondary diploma or degree in Human Resources, Business Administration, Office Management, Public Administration, or a related field;
Minimum 5 years of related experience in human resources, educational administration, or disability management, preferably in a school board or broader public sector environment.
Knowledge of relevant Ontario legislation, including the Employment Standards Act, Occupational Health and Safety Act, Human Rights Code, Accessibility for Ontarians with Disabilities Act (AODA), and Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
Demonstrated experience in supporting attendance or disability management processes, including return-to-work and accommodation planning.
Demonstrated ability to prioritize competing tasks and manage and meet Ministry and board deadlines with accuracy.
Strong analytical skills and attention to detail in handling data, records, and reports.
Demonstrated commitment to equity, inclusion, and cultural responsiveness.
Demonstrated expertise in managing calendars, travel arrangements, and event planning;
Experience coordinating professional development sessions, including managing RSVPs, booking venues/travel, and ensuring cost recovery from Ministry reimbursements;
Superior communication and interpersonal skills to interact effectively with internal and external stakeholders;
Proficiency in drafting professional correspondence, developing presentations, and assembling detailed reports;
A high level of digital fluency, including comfort with productivity tools and collaborative platforms (Google Workspace preferred), with the ability to maintain shared calendars and forms;
Strong research skills and the ability to synthesize information for decision-making;
Capacity to work independently while maintaining high standards of discretion and confidentiality;
Previous knowledge and experience in the Ontario education system, and the Ministry of Education protocols and reporting structures; and
Capable of tracking, compiling, and auditing detailed financial and student records.
Assets:
Knowledge of special education terminology, documentation, and compliance processes is an asset;
Certification or coursework in Disability Management or Attendance Management.
Familiarity with Safe Schools, NTIP, Accessibility standards, and Ministry reporting expectations
Experience with HRIS/Payroll software, eBase, or Apply to Education
Willingness to support other departments and assume executive assistant duties for the Director of Education, as needed;
Participation in mandatory Board Professional Development; and
Must hold a valid Driver's license and own a reliable vehicle as travel will be required.
Conditions of Employment:
Must undergo a successful Vulnerable Sector Screening check; and
Successful Completion of all Safety training courses
Please submit a completed application package including:
Cover letter and resume which clearly outlines your qualifications, skills and experiences related to the position; and
A minimum of three (3) references, one of which must be from a Current immediate supervisor, including email addresses, must be included for your package to be considered complete.
Applicants must submit a cover letter and resume to https:/August 22nd, 2025 @ 4:00 pm
The Superior North Catholic District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Superior North Catholic District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources Department in advance of any part of the process.

Successful candidates must provide a current satisfactory Vulnerable Sector Check (VSC) prior to commencing employment with SNCDSB. SNCDSB will provide successful candidates with a letter to submit to the OPP. Please review the requirements for the VSC at Ontario

Judy Wawia, Board Chair Maria Vasanelli, Director of Education

Canada
Ontario
Terrace Bay Show on map Get directions